I have a SharePoint list of Issues and have set a column (called Alert) to a “Person or Group” (allowing multiple names).
I would like the system to send an email to all the users listed in the Alert field, if the respective Issue is modified.
How do I set the Workflow to send an email the users as specified by the data in the Alert field (if there is any)? I know how to use the Workflow etc – the problem the “To” part of the Workflow's email.
(Sorry if this item has already been tackled – I've searched Stack Overflow and Googled around but could not find an answer)
Preferably through SharePoint Designer. i.e. preferably with no Code.
Regards.
I have limited experience with SP Designer workflows, but have you tried the email action with "Workflow Lookup" selected in the To field? This allows you to use specific fields from the submitted list item.
You'll want to use the SPUtility.SentEmail method which will send an email to the string you pass it from using the context of the SharePoint server, saving you from writing the code youself to send it.
http://msdn.microsoft.com/en-us/library/microsoft.sharepoint.utilities.sputility.sendemail.aspx
Use the "Build Dynamic String" workflow action to compose the list of email addresses. You can then use the dynamic string variable in the TO field. You can find the variable under "Workflow Data" in the lookup dialog.
I believe that the SPD workflows can only send to a person field that allows single selections. If you need to send an email to multiple users you will have to find a custom action (similar to http://www.codeplex.com/SPDActivities) or develop a Windows Workflow Foundation workflow using Visual Studio.
I have found a workaround to make the workflow send emails to multiple users entered under the field type Person/Group:
Create a workflow variable with type String
Assign the variable to Current Item field name and return type String
Then send an email To: Variable Name
Related
In our team we simply want to link to existing e-mails. I see many explanations online on how to make an automated procedure that triggers when an e-mail comes in, but that's not what we want.
We simply want to link to an e-mail in our inbox in the work item.
Something like 'Refers to: 'e-mail'' .
Unfortunatelly, it's not supported to link work items with existing emails.
Link types: https://learn.microsoft.com/en-us/azure/devops/boards/queries/link-type-reference?view=azure-devops
You may add the links of emails to Description as a workaround.
In addition, you could add a custom field to support tracking data requirements you have that aren't met with the existing set of fields. Please refer to this document: https://learn.microsoft.com/en-us/azure/devops/organizations/settings/work/add-custom-field?view=azure-devops
Good morning.
I have a client who has a very specific notification that they want sent out.
There is a custom multi-value control on their Feature WIT that allows the user to select one or more values (that correspond with internal team names). They want a notification to be sent to a custom email address of the team that has been selected. See screenshots below.
The problem is that when creating the notification subscription, the only filter option available for that field is "changes" and I'm unable to get the value that has been selected.
Essentially I'd like to be able to do something like: "If 'ContributingTeam' = [ABC] then [send email to custom address]" but I can only do "If 'ContributingTeam' changes then [send email to custom address] but this doesn't help because I need to send the notification to a different email address depending on which team is selected.
I'm not able to reproduce your issue on my side, the drop down seems normal for the field used for Multivalue control:
Please check whether you choose the correct field, and check what type you used for the field. Also, try to create a new field and try again.
I am modifying an existing SharePoint 2013 site that has an existing web form with various textboxes that the user can fill in. When this data is saved it generates an email with the info the user has entered. I added in another column and textbox for the user to fill in. Although it displays within SharePoint(After it saves), the new column & data does not display in the generated email. Any ideas what may be wrong?
If the notification email is generated by workflow on the list, you would need to modify the workflow mail activity to include the new field.
Use SharePoint designer to check workflows for that specific list.
In a SharePoint site I keep a list of various projects for workflow management. For each project periodic MS outlook emails are sent containing standard data and formatting. Currently, when an email is sent someone has to manually key in the sent date in the list for the applicable project. Is there a way when an email is sent to have the project in the SharePoint list automatically updated with the sent date? We would prefer that the email and attachments not be retained within the SharePoint site. Specifics or links to specifics on how to accomplish this would be appreciated. thank you.
Assuming your are able to deploy a custom event handler to your SharePoint site a solution for your problem might look like this:
Create and email-enable a document library on the same SharePoint web
Send a carbon copy of the periodic email to this library
Create and register a custom event handler that gets called when an email is send to the email-enabled document library (see 'Creating a SharePoint Event Handler' on MSDN)
When the event handler gets called it inspects the subject or content of the email to identify the project list item in the project list
Set the 'Email sent' date of that project list item
Delete the email from the email-enabled document library within the event handler
Hope this helps.
I have created the Info path form.
Once the new form created i need to send the email to users which the user selected in the people picker field.
Is that possible to do this using Designer,or VS 2010.
Give some reference to do this.
http://social.msdn.microsoft.com/Forums/en-US/sharepoint2010general/thread/817c0905-be9c-4b69-aee6-1c5043fc835c/