I have a single c-level user who has several cached contacts with an old domain address. Is there a simple way (powershell or otherwise) to remove all address with this domain from his cached (auto complete) contacts?
There is not simple way to do this as far as I know. Office <-2007 and Office 2013-> stores this cache in the user profile and not centrally. You could either clear the whole cache in options (or by running Outlook.exe /CleanAutoCompleteCache) or he could remove them one by one manually:
Open a new mail
Write parts of the address
Click "X" to the right of the suggested auto-complete name that pops up.
Related
My wife's company recently switched over to Gsuite from Outlook.
When in Outlook, she used to save emails (.eml files) in shared folders for the rest of her team to work with. She would often click on one of these .eml files, which would launch Outlook, and from there she would be able to work - reply, forward, etc.
Now they've switched to Gsuite, and she has trouble re-creating this workflow: emails can be exported from Gmail, but opening them from a shared folder is a hassle. They open by default in Outlook (now blocked by her company). I've tried setting Google Chrome as her default program for emails, but it does just that: it opens the email in Chrome, not in Gmail (= impossible to reply/forward/...).
.eml files saved to Google Drive do not open in Gmail either.
She needs multiple collaborators to save emails to common folders, and she also needs each of them to be able to read/reply/forward any email saved to these folders.
What do you suggest?
Thank you so much!
Gmail and Outlook work differently on this matter but there are few ways in order to achieve what you are looking for.
First thing first, it depends in which G Suite Edition is your account, manly because of the Storage space.
G Suite Basic: 30Gb per user
G Suite Business: 1-4 User 1TB per user. 5 user up Unlimited Storage.
Compare G Suite Editions: https://gsuite.google.com/intl/en_ph/compare-editions/
Now in G suite there isn’t such a thing like a default ‘Archive’ for the emails as in Outlook. All the email are store into the User Cloud Storage and there they stay, because you don’t have a fixed device but rather your device is in a Google Server (Cloud) . But by knowing this you can work around it.
For instance if you G Suite Basic, you can create a new User that has 30Gb of cloud Storage and you use this User as a “Back UP,” you can do it the same with a G Suite Business.
Then you can delegate your account (or the back up account) to other users, see ---> Set up mail delegation: https://support.google.com/mail/answer/138350
At the end of the day you will have a consistent backup of your email and if you need to access them you just log in with this user (as delegate or not)
Having said that, there is a way to Download the email into a folder into your Device with a PST file , either with GSSMO or GSMME,althouhg they one Uses Outlook:
G Suite Sync for Microsoft Outlook, Import your data (you can also export it): https://support.google.com/a/users/answer/153874?hl=en
G Suite Migration for Microsoft Exchange, Migrate data from PST files: https://support.google.com/a/answer/7364501?hl=en
I am using the cPanel "Account Level Filtering" functionality to block incoming mail from spamming servers and email addresses. Throughout the years I have created an extensive list of rules to block specific spammers.
I would like to know if there is a way to export the "Account Level Filtering" rules and have a backup file of them.
I also wonder if it's possible to import the filtering rules to a cPanel account (through WHM or terminal) instead of adding them one by one manually through cPanel.
/etc/vfilters/domain.com contains all your account level filters. You can make a copy of that. If you do not have root access to the server, ask your hosting company to provide you with a copy of this file.
It is possible to backup and restore email forwarders configuration and email filters configuration using 'Backup Wizard' tool available in main cPanel menu.
I had the same problem and wanted to share some fairly extensive Global Email Filters to various websites instead of replicating all the filter rules manually, which would take days. Using the Backup wizard did not work for this: when I imported the email filter files into another website it generated a user incompatibility error.
Instead, I logged into cpanel on the original website:
I opened file manager.
Then I opened the folder: .cpanel
(If you can't see this folder, click on settings then check the box next to 'Show Hidden Files (dotfiles)' and click Save).
Then I downloaded these two files:
filter.cache
filter.yaml
then uploaded those two files to the same location in the cpanel of the new websites.
Note: I had not created ANY spam filters in the new (recipient) websites so the new files were a clean upload, not an over-write of previous files. If you have already created spam filters in the recipient site, then uploading the files saved from the donor site will overwrite them.
I have a cpanel account with multiple addon domains. I am in the process of moving every website to its own cpanel account.
I have email set up on the addon domains and before I go and move the files and the database over to the new account, I want to make sure that their emails move over as well.
I don't want the users to have to change their passwords, lose any email, etc. I have a couple clients that have dozens of email accounts attached to them, and they cannot afford to lose anything or change passwords.
I believe I can assist you. I suggest you create a test/fake domain to test! You can use your hosts file to point to a fake domain at your cpanel server!
Lets get started:
I have a cpanel account with multiple addon domains.
This means each addon domain have a folder in the main user account!
/home/main_user/addon_domain.tld
I am in the process of moving every website to it's own cpanel account.
I guess you will create a new account for each addon addon_domain.tld
and move to /home/New_addon_domain_username/public_html
I have email set up on the addon domains and before I go and move the files and the #database over to the new account, I want to make sure that their emails move over as well.
For the databases there are 2 cases! We can get back to that later.
For the email accounts, the solution may not be as hard as you think, and the users can keep there emails. Better, they will not notice any changes. All you need to know is this:
1- DATA
emails data is stored at /home/main_user/mail, you can copy those folders and sym-links for and in the separated accounts your create
There you can run the command "ls -l" and you will get it. (if not paste the results here)
2- Authentication, user/password
This can be found at /home/main_user/etc , take note they're hidden files (ls -a)
the files are .passwd and .shadow
I believe that in /home/main_user/etc you will find a unique folder for each addon_domain
which will contain both of .passwd and .shadow
I don't want the users to have to change their passwords, lose any email, etc. I have a
couple clients that have dozens of email accounts attached to them, and they cannot afford
to lose anything or change passwords.
I've done this zillions of time, the users keep the same account and password.
As I suggested, before you start, try with a test domain! Or at least create a test mail account to know where the data goes (/home.../mail) and the password auth goes (/home/.../etc)
Careful, you can not have the same mail account in 2 cpanel accounts. If you move it to a new one, you have to delete it from the previous one.
I work for a large company, which uses MS Exchange for Email. We have a distribution list for people to post questions, where anyone can answer. I am looking for a way to maintain a copy of this distribution list so that anyone can search it. Ideally, this would be searchable from within Outlook as well as by going to a webpage, but I will take either one. Someone has proposed to create a dummy email account, which just gets the distribution list traffic. Everyone interested in this distribution list could then attach this account. While this may work, there are several challenges with this approach:
1) It becomes problematic when you have several hundred people attaching a single email Inbox/account.
2). I need this account to be read-only, so someone doesn't accidentally delete an email from this account, thinking that it is in their personal account.
3). Our company has an auto-archive policy. This account would need to be exempt from that policy.
Any ideas?
Thanks
GS
The dummy mailbox is not a bad idea. You can give the people appropiate permissions to the Inbox folder of that mailbox.
To work around the permission issue you could either
1) create a transport agent which monitors the mailflow and dumps all messages to a database or CMS/SharePoint/whatever.
2) Create the dummy mailbox and setup a service which monitors this mailbox using push/pull/streaming notifications and dump the messages to a database/CMS/SharePoint/whatever.
The SharePoint solution would make the search option a piece of cake. But if you don't already have a SharePoint instance up and running this might be overkill.
I'm using rails 2 for this app, with ActionMailer, but this is a general question about emails.
When we send out emails, i save a record corresponding to the email in a database table. I'd like to keep track of whether people have read the emails, and am wondering the best way to do it. On initial googling, it seems like i've stumbled into an ongoing battle between spammers and email clients!
My first thought was to use the "read receipt" header, but i know that this isn't supported by a lot of clients and is therefore unreliable. After that, i read of the tactic of including an image in the mail, and of detecting that image being loaded. I was thinking that i could put a parameter with the email record's id in the image url, so that when i get a request for that image i can see if it has a (for example) email_id param and if so, mark the corresponding email as having been read.
But, then i remembered that many clients are wise to this tactic and specifically ask the viewer of the mail if they want to display images. Obviously they might say no.
Am i right in thinking that i can't pull in other resources, such as stylesheets, in my mail? Because if i can pull them in, i could do that same trick but with the stylesheet rather than an image.
Grateful for any advice, max
Externally-hosted stylesheets are generally treated the same way as images. The client will not download them without prompting the user, if that works at all with HTML-formatted emails.
One thing to consider- you're looking to determine whether the email was read, not necessarily just received, right? Format your email so that it can't be easily read without viewing the images, and include a "view in browser" link at the top. Track image and page-format views and I think you'll have a fairly reliable way to measure actual reads.
Bit late on this, but we've got a similar problem.
We're tracking the links to our site that are included within the email. We're doing this by, like you, having a DB record per email sent out. We've generated a unique hash key per email and are including that as a parameter on all the links included in the email.
We simply then have a before_filter that looks for the parameter and records the fact against the correct email record by using the unique hash to identify the correct one.
We use a unique hash key (rather than the DB's primary key) just so it is a little bit more secure / reliable.
Obviously this method only helps us track the clicks our emails have generated (and not if they've been read) but it is still useful as we can see which of ours users has clicked on which links.
We are having major problems with this as well.
We have task wek portal, where users create tasks (like paint my house) and then we invite painters to give the task creator an price on painting his house.
For that we had a very advanced email system, that sends an invitation and if they accept the invitation we send them the contact info of the task creator.
We need to be able to track if the email was opened, and then once it's opened, we know that the company got the contact info, and we can now send another email to the task creator, telling them that they can expect to be contacted by that company.
The problem is that tracking if the email was opened is not reliable at all. There are different systems for this like msgtag (which does not support a wide range of mail clients like yahoo and other major clients) and our email API client (elastic email) even offer some API call back functions to tell us if each email was opened or bounced or whatever. But again, it's not reliable. To track if it's open, elastic email just includes a 1x1 px image and track if it's opened. So if people don't click "show images in this email" it's not tracked as opened.
So basically we are down to two options.
Have vital portions of the content printed on images, that they have to view to get the info we want to track if they got (in this case contact info)
Just have a link in the email "click here to get the contact info" and then track if that is clicked.
So in conclusion, the "track if opened" is totally useless and unreliable, unless you can fully control which email clients your recipients are using and how they are using them (like if they are all your employees or something).