Guidance needed in Writing Specifications [closed]

Guidance needed in Writing Specifications [closed] - specifications

I love writing specs (I'm a rare one in my company).
Diagrams are a good way to go, but for the more literally minded I start with a full specification template that has a ton of headings in it. For a new system, you'd generally have something to say for everyone. In your case you've specifically mentioned it's an existing app you're modifying, but the point is not to fill out all of the headings - the point is to think about them, and then delete them after due consideration. For example:
Business Requirements (short synopsis of the need, as explained to the business, non-technical users)
Use Cases (usually for bigger specs only)
Functional Requirements
Overview
Flowcharts etc.
Configuration
Error Reporting
Testing
Documentation
Training
Assumptions and Additional Constraints
Third-party Software Requirements
Internationalization
Expandability (e.g. for bits that might need to plug-in to others etc)
Customization
Questions (for questions that still need to be answered by someone to finish the spec)
Also if it's really technical then you might need an introduction sections for:
- Target Audience
- Terminology
- Examples
All of these is generally overkill for all but the largest of designs. But even for a modification, I'd go through every item and consider whether I need to write anything or not. I think this is where a lot of the value of writing a spec comes from - the process of creation. In other words, trying to be thorough and not miss too much. All the benefits that come afterwards - like being able to do estimates, being able to explain the functionality to others etc - are nice side-effects. As long as it doesn't end up completely garbled, and suits your company okay, I think that's more important than the specific appearance, format or contents of the spec.
EDIT: Comments on your specification
I think you've done a reasonable job here. Most developers should be able to take the spec and produce something sensible, and most business analysts should be able to look at the spec and work out what it does and how it works. In my comments below, keep in mind that there's always a trade-off between how detailed you want the spec and how much time you have. I tend to believe the more detailed the spec the more time everyone saves, but that's not the case for everyone.
If you want this to be clearly understood by a business user (e.g. the customer), then the Objective section could maybe contain a sentence or two describing the problem it solves. In other words not what it will achieve, but why.
It's worth explicitly naming the intermediate staging table here. At the very least it means if someone comes back to the spec a year from now, they know exactly where to look in the database.
Minor point: in my experience screenshots that contain unrealistic data are harder to understand. Instead of showing "My Sample Form", "Name", "Address" etc, it'd perhaps be easier to understand with some sensible data. Can still be fake to protect the customer's data, like "123 Fake St" etc. Not a huge deal though.
It's not clear what will happen when something goes wrong. Are there to be any checks that the data in the staging table is in a valid format? If not, is the user given an error message, or otherwise logged somewhere? One error per row of invalid data, or one for the whole batch? The form consists of a single button - something I think we can agree isn't the world's greatest UI, but I understand sometimes these things happen - perhaps it could be enhanced with a logging window to show the results of the import. The answers might be straightforward, but the developer needs to know what they are.
Perhaps not an issue depending on how much data there is, but if there was a lot and it will take a while, it might be worth having a progress bar. Or, mention if the data will be imported in stages.
Would it be worth mentioning the definition of the permanent table to which data is moved? Are all fields moved from the staging table to the permanent table, or only some? If only some, can you show what maps to what? If the permanent table has different data lengths - for example if Address Street is a Varchar(30) - what would happen if the data won't fit? Again, perhaps simple answers, but ones that would be very usefully answered here.
Perhaps worth mentioning if the data will be imported in a single transaction or not - if the data import fails partway through, if everything rolled back, or is half the imported data left imported?
If another developer will be doing this work, I think they're far more likely to get the work right if you mocked-up / draw the screens for them. Even if it's just a form with one button, and even though I can take a good guess at what your search pop-up form will look like, I would make no mistakes if I knew exactly what it's supposed to look like. Tools like Balsamiq Mockups (and see examples here) are wonderful for quick mocks, though the default "comic sans" look may not ride well with managers. I'd rather have a dirty mockup than none at all though. (Note: the free version of Balsamiq doesn't let you save images, but you can achieve the same with the export/import functionality. Also you can't save to an image file like PNG etc, but you can use a screen-capture program to take a picture of what you draw.)
Minor point: I try to avoid personal pronouns like "I", "we", "our", just to make it a little more professional and better for customers to read if necessary. I only noticed one "our", so you've mostly got it right in terms of tone here.
Minor point: are varchars enough or will there be non-standard characters in there that require unicode (i.e. nvarchar)?
It's less clear to me what's happening in the Voter Add/Update Form, but I don't have knowledge of your application - maybe everyone involved will say "oh right, I get it". For example I don't understand the relevance of "ImpRecord001" and "ImpRecord002" - would it be worth mentioning in the design what these batch codes actually mean in the real world?
Is the "Search Data" button the same as the "Search OCR" button?

For any document: first consider why you are writing it - who will read it, what do they need to know? How much detail is appropriate? Another couple of general ideas
If may be useful to then think about the sources of information that go into what you are writing. One result of that might be that you make sure that what you write can be verified. If for example an information source is a person, especially for IT docs it might be a non-IT person telling you stuff, then you may be quite careful about how your present some information so that the "source" can also understand what you are saying.
Also consider carefully what comes after the current document. For example might a test plan be written on the basis of what you write? This might lead you to present information in tables that quite naturally get expanded to test cases.
So to your specific question. What do you mean by "spec"? The workflow you give isn't enough for a user to look at and agree "Yes please, that's what I want". It's not enough for someone to write some code. I'm thinking you might need several documents.
1). Some kind of requirements doc. One format you might use is a storyboard. This focuses on what the user can see and do. Exactly what data is shown on each screen. If there are computations underlying what's displayed you may need to have appendices describing these. This doc is read by both users and developers. Powerpoint or Word could be used.
2). From that you might derive some explicit data models. Item-by-item, field-by-field. data types, sizes, validation etc. I might use date modelling tool, or UML or just a spreadsheet. Primary audience is developer, but ideally a user (or a business anlyst intermediary) could verify the details. [If you don't have a business analyst, you probably are the business analyst :-) ]
3). More technical, a spec for the developers referring to items 1&2. A decomposition of the implemntation. Names of modules, packages, classes or whatever you are using. Defintions of transformations, algorithms and calculations. A more technical doc. I would use UML, but any precise form of capture would do. This is where we might really drill down into what some of the detailed boxes in your workflow mean.
As has been observed, in general we also need to make sure the developer udnerstands the non-functional requirements, such as security and data volumes. In your situation this may be be implcitly understood, so possibly you may not need it now ... in some other life you may, so it might be a good idea to at least have a one liner in place to remind you for the future.

Those are an excellent start for a spec.
I would add to them by creating mock screen shots of what you want the windows application to look like.
On top of that you can add the details of each data field, and what the allowed values are.
Include details of any exceptions you can think of, and how you want errors reported.
You might also want to consider what sort of reporting, and security/auditing you need, as these will need to be included in the design.
Finally, it's worthwhile to sit down with the developer and talk them through the process, going through each step, as i'm sure further details will be needed.

Some of the steps down at the bottom are a bit wordy. Try splitting them up and make sure the word IF never appears. IFs should be designated by using a diamond and splitting out the flow paths based on the conditional.

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Why to build own CMS? [closed]

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On my first job interview, I was asked why did I build my own CMS? Why not to use one of existing CMS, Wordpress, Joomla, Drupal...? At first, I was stunned. I couldn't immediately recall all of my reasons for building my own CMS, but this was definitely one of the main reasons: It's my code and if I want to change something in that CMS (which I often have to do, because each website I build needs CMS with different functions) it's not a big problem. For some time I've been using Wordpress and one of the main things that distracted me from using it was discovering bugs in code that wasn't written by me and this bugs were often, especially if I made some changes to CMS or added a plugin...
Here, I can find these 8 reasons why NOT to build own CMS:
It won’t meet users’ needs
It’s too much work
It won’t be a standard solution
It won’t be extendible fast enough
It won’t be tested well enough
It won’t be easily changeable
It won’t add any value
Create content, not functionality
Quote from the same page:
So the main question to ask yourself
is: ‘Why am I really trying to
re-solve a problem that has already
been solved before?’
Well, I definitely agree that it's hard to invent CMS that hasn't been already invented, but on other hand, I think every CMS is (or should be) individual... it maybe won't have a million of functions, it will have 3 functions but their usage will be clear (to a user) and do all that one site needs to have. I think also that it is not good to give to a client a CMS with a lot of functions that are never used and it looks probably more professional when website and CMS together look like one product.
I would also like to comment some quote parts:
"It’s too much work" - I agree, but when using existing CMS and customizing it to website needs and can sometimes be very hard job or mission impossible.
"It won’t be easily changeable" - I disagree with this one.
What is your opinion on this one, why did you develop or didn't develop your own CMS?
Ile

This is an interesting question that applies to most development, not just when building a CMS.
In general, I would say that it's a bad idea to reinvent the wheel (and most of your 8 arguments are correct in most cases), but there are exceptions. The first one that comes to mind is one from Joel Spolsky, In Defense of Not-Invented-Here Syndrome:
If it's a core business function -- do
it yourself, no matter what.
The point is, if you're making your money directly from building content management systems, you should not take one from someone else and tweak it until it fits you. You'd rather be in full control over your own product.
Edit:
Also, don't forget that the urge to reinvent things stems (among other things) from a fundamental law of programming:
It's easier to write code than it is to read it
This does not mean that we should take the road that appears to be easier but it explains why we fall for it. Take the challenge and actually read some code, rather than write it, from time to time.

I would build a CMS because it can be fun and a great learning experience.
However, any open source CMS can be customized to any client's need. The biggest problem is that you have to understand how that CMS works in order to be able to change it well.
Either way you would be faced with quite a big task, but I must agree with those who say that you shouldn't start from scratch (unless you are doing it to learn some new technology) exactly for the reasons stated in your question... As they say, don't reinvent the wheel unless you want to learn about wheels.

I've found it works when the context of the project is larger than just a 'content site'. I've worked on a number of real estate sites where the bulk of the content is coming in from data feeds, or already existing in databases that have had their structure set up long before you were involved. Really, we only had a handful of BS 'content' pages that made up the site that were rarely updated. What they really needed was a simple interface to data entry. It was far easier to build some one off components than try and shoehorn an existing system on top of an out of the box CMS.
Like others mentioned though, you must consider overall requirements. Is there workflow involved? Dynamic navigation? Then I'd start leaning more towards out of the box CMS's, but many times people say they need a CMS, when they really just need a WYSIWIG interface to a database. But sometimes not...

It seems to me that the biggest reason NOT to build your own CMS (besides security issues) is lack of support and upgrade path. I consider it a disservice to clients to put them on a custom CMS and then have to rely on you only support and updates. Even worse is having them pay for the development of the custom CMS - they are paying you to reinvent the wheel no matter how simple the site requirements are.
There are plenty of CMS options out there that will allow you to add your own custom extensions if your requirements are beyond what is built in.
The best reason (possibly only) to build a custom CMS is to learn a language well. Building a CMS is a great way to learn web development, but it's not a great way to service your clients.

As a team leader that is always being pushed to do more with less, I too ask the question "why would you write your own?" There are more CMS packages out there than there are programming languages and I find it difficult to believe that you cannot find one that meets most (if not all) customer, business and cost requirements.
If you find that code changes are needed, opt for an open source solution, make your changes and share as needed or desired.
I do know that many times a CMS systems is NOT what is needed. Many customers need a Content Editing System. What I mean is that someone technical puts a site in place and the customer adds/edits/removes pages. The pages are already well designed and formatted. In these cases, I can see where it may be quicker to design & implement something from scratch rather than chopping down a CMS with access rights or removing/hiding functionality.

Unless you're building one for the experience, there's only one real reason for building your own: It's cheaper and/or easier than using one on the market that meets your requirements.

Understanding a software system

I recently became part of a complex embedded project team for which I will be developing a part. For the part which is my responsibility there is only old code and not much documentation.
I am keen to make a good start but shyness and fear of appearing stupid makes it difficult to ask questions. How to ask questions ?
I wanted to ask what techniques do you guys use to understand a project ? I mean there are of lots of technical details which one must remember and keep in context in order to make a design. Your read the code and get some facts but how to move ahead ?
For instance you read the code and the document(s) and get some facts A and fact B . How to reach suitable conclusion X for which you may or may not have needed to take into account facts C and D also ?

Code-reading can be particularly difficult if there is not enough documentation and the code is poorly documented and badly written. I guess the best way now is to find the entry point of the code, and slowly understand its flows and what data it uses. I would keep a look out for
Structure - are there any partitioning of entities/system? Where in the code (and how) do they communicate with each other?
Data - what sort of structures are used to hold the global data? How are the data accessed and saved?
If you are doing C or C++, it is also important to find out how memory is handled and for C++ (and other related non-managed memory OOP languages, I guess), how are object ownership contained.
Since it is an embedded project, are there any non-standard code or coding constructs used?

Reading the code is balanced by writing the documentation.
Write the documentation that your replacement will need. Imagine someone who knows less than you. Explain it for that person.
When you cannot explain something to your replacement, ask questions.
When you have a complete description, you will "know" the system.
And you will have produced complete documentation.

You don't mention what kind of tests exist. If there are test cases, modify them and trace how this would affect the end result.

You might want to look at diagrams which give the entire picture of the logical structure of the system, like, for example, looking at class diagrams in an OOP system would be of great help. Looking at the design diagrams of large and complex apps gives you a clear understanding of how the internal modules of the system are organized and this way its makes the task of figuring out what functionality does a particular piece of code does much much easier. In the absence of diagrams, you're best bet would be to start from the entry point of the app, like main() and proceed from there while you draw(literally draw or write down on paper) your own conclusions about the system(this way you can have your own documentation) and ask your peers if they're correct.

My experience is that it's best to start with some kind of task -- a bug fix or other small change. That will provide focus to your learning. I find it hard to read through a binder or sift through pages of source code or documentation without having a way to apply it.
If you have a sandbox where you can play with changes that you've made without messing up the code base, that can be even more helpful.

Requirements for a game

I'm writing an iPhone game and I am trying to write some requirements documents. I have never written requirements before so I got the book Software Requirements. I have not finished it yet, but I forsee some issues, as this book is targeted towards a business. My main question is I am the only person involved with this game and I feel the main purpose of the requirements document should be to nail out as many conceptual ideas of how the game works as I can before I am deep into design or construction. Does anyone have suggestions on how I should lay this out, should I still try to mimic the template provided in the book where it makes sense, or since I am both the sole developer and product owner, should I just stick to game concepts?

You're right that traditional SRS documents don't really fit games documentation all that well. Games instead have a general Game Design Document. It's usually created before any work on the game begins, and it's often edited as the development process goes to keep straight the intended end-result and specifics of the game.
While business software requirements documents are like contracts between a client and developer on what to produce, game design docs are more often specifications from the designer to the artists and programmers on what exactly they need to develop.
There is no specific layout to use. But you should consider who you're writing the document for. Is it for a class, for yourself, for peers after the project is done? The level of detail and the kind of things you include will be different depending on your audience. The format itself is very flexible, as long as it's coherent.
Brenda Brathwaite has a good blog entry on this subject which you might find helpful.
There is a semi-recent article from gamedev.net on the subject as well.

[Poor Jacob, you just read a book on the topic, and, collectively, the SO community writes another one for you, along with extra links, and probably with diverging views ;-) ]
Although I'm not familiar with the book you mention in the question, I think that the following suggestion may help you both take seriously, but also relax a bit, about the all too important question of requirements.
Being a "team of one", it is particularly important, and somewhat paradoxical, that you go through the effort of formalizing the requirements. However, rather than putting too much emphasis on the form, you may find an Agile approach to developement (and hence to requirements gathering) more appropriate. With regards to requirements, one of the main advantages of this approach, is flexibility, i.e. the understanding that while they should be formalized (with limited time/effort), requirements should be allowed to change (within limits) as part of an iterative process towards production of the target product.
In very broad terms, this generally go as follows:
write "user stories", these are individual "cards" (yes, physical cards, say 4 inches by 5 inches, are good, for you can then move then around, sort them etc.)
each story tells a particular feature of the application, here the game, from the end-user's perspective. You can/should start all cards with "As a user, I need the game to..." then follow with a particular feature, for example "... show my high score on the same page as the global high-scores are kept [because ... here optional reasons for why user may want this feature].
review each story and assign a rough estimation of the time involved in implementing it
review each story and assign a priority level (scale may vary, but something simple like "Must have from Version 1.0", "Should eventually be in there, for sure", "Would be nice to have" and "Maybe nice to have...")
organize releases, on the basis of what you can do within say 2 or 3 weeks, maximum. If a particular feature were to take too long, schedule it for a later release.
implement the features assigned to the current release
iterate through this release cycle, reviewing the requirements as you go, for the relative importance of features, and also the need of new features may become evident as with the insight provided by using the [incomplete/imperfect] intermediate releases.

Books like the one you describe are focused at a different audience, but there is value in the general concepts presented. Fully developed requirements documents are not as common as you might think. Don't let anyone think that you are a 'bad developer' for not having the most detailed requirements.
Requirements docs might be more important if you need to communicate the requirements with a co-developer.
If you are the sole developer I would strongly recommend that you spend your efforts on the design and implementation of the game, over requirements. If you have a good idea of what you build then let this flow as you build it.
Documentation can help you. The question is what is going to be most beneficial. Maybe design decisions are more critical than requirements for you but not for others. You'll maybe want to have a list of things that people have requested or ideas that you think of but cannot implement straight away. Sometimes a whiteboard can be handy for sketching out things, it's not just a tool for collaboration with other people.

Here's just a general approach...
Solidify the concept...write it in plain English first (ex: The game is a first person shooter. You kill zombies and hunt for treasure.)
Get a paper pad and pencil and draw out the general flow of the game and the main screens the users will encounter...main menu, options screen, help, etc. Make sure it makes sense.
Go to a site like mockingbird and create the detail wireframes for your screens...
Print these out and do some paper prototyping...i.e. put the printout in front of you and 'click' on a button...then bring up the appropriate screen...then click on another button, etc.
Once that makes sense, you can try to start coding your game.

Personally I believe you should use your own way to do this. The most commonly available one's will not match with your requirement. They might be suitable for a common commercial server application but not for a game. And since iPhone gaming is a new trend you may have to look in a different perspective.. You may not be able to fill a document with standard requirements and you may have different set of New type of requirements.

Just a suggestion... Sign up with Google Sites, and create a private site with documentation of the game, requirements, technical aspects, work log, etc... You can share it with select people, and it always keeps edit history.
I like it better than a Wiki because it is more structured, and just plain simple to use.

For a large project, what planning should be done before coding and how should it be approached? [closed]

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What is your method of "mapping out" an idea before creating it?
Say I wanted to take on a big project, for example at the scale of a site like Facebook or MySpace. What planning/design steps should I take before I start the actual work?
For example, should I map everything out page by page (their functionalities, data, etc.)?

For a large project first think of a one-liner to description of your site (try to not use any buzzwords here). Next think of three design maxims (rules your design Should never conflict with). Then draw a few views and think up a few user cases (1 day) then work in code for 2 weeks (this will be a throw away prototype so just work as fast as you can forget about bugs and details, don't worry about code smells or design patterns, just make as much as you can), then revaluate all the steps above and throw away your two week prototype, and begin your project in a serious manner applying solid engineering and design. After a month has gone by evaluate your(team) moral and get feedback. If it all seems to be going ok, continue, you got a long ride ahead, otherwise just give up, do a postmortem, and start over with new goals.

I always start with the user interface design. I figure out what the user should be able to do and what controls I will give them to do it. Once I get that laid out in a way I like it, then I start with the code "wiring".

Make a list of all the features that site have.
Make a list of nice to have features.
Make a list of the weakness of the site.
Order that list and prioritize the items that will be built first.
Identify what will be possible to do and what is not.
Meet with your customer and present these results.

Usually I do a mindmap of
problem I am trying to solve,
translated into exact requirements,
then mapping that to user workflows.
The cross linking features of mindmapping softwares make it lot easy. Since mindmapping is 'kind of freeform', I end up concentrating on the 'task' rather than 'representation' (e.g which type of UML diagram should I use to represent this) ?
Once initial ideas are clear then I can work on project plan, spec/design documents using UML for more low level details. This approach usually works well for me.
To see if it works for you or not, you can use FreeMind (opensource mindmaping software, good but currently limited functionality). Then You can try Mindmanager or iMindmap for mindmaping. Both integrate well with other Office products.

Usually I start out by grabbing my scratchbook and just start writing down what I want as in terms of features, this should be quite detailed. And can be quite messy with every thing scrambled together, if so, when you're done make an 'official version' of you're ideas on paper (REAL pen and paper works best for this in my opinion).
Then I start making some scetches of how the pages would look like, what information it must contain and translate that to a global database design. Then work that global design to a more advanced level where all pages come together, with relations between tables and stuff.
After that I build up the most important pages on a code framework (I always make use of a framework, if you don't then forget the framework part), and by 'most important pages' I mean in for example a blog that would be the posts. After that build the not-so-important pages, in case of a blog that could be an archive of posts.
If you have that done, put the code together with a design, or do that while coding if you do not seperate code from HTML/CSS/JS.
Oh and yes, do NOT expand your first idea along the way. Just write that down and implement that afterwards. So if, in case of the blog again, you think half way you want Youtube tags in you're BB-code, write it down. Add that later, offcourse before you're initial site releases.
That's my workflow, at least a basic basic, basic description of it.

Start with "paper prototypes", i. e. take a pencil and sketch each page very roughly. This lets you start from the user perspective, which I think is a good idea.
You can then use the sketches for a first hallway usability test and later as the basis for "wireframes" you would give a web designer to work from.
If you've gone through the complete site once, you probably have a good idea of what the backend should be able to do. You can now use your page sketches and compile a list of the actions a user can trigger by clicking on things. This is the raw material for designing the server-side API that the frontend can call.
Using the calls that need to be served, you can design the backend: What functionalities group nicely, what data needs to be fetched, what do you need to store between page calls (== Session variables) etc.
In this process, I have fared quite well by postponing technology decisions (frameworks, protocols etc.) and even class structure etc., until I've gone through the whole thing once in terms of "what things should do what to what other things" (I guess there's a better term).

I think I would start with an open-source SNS solution that comes close to what you need and then figure out how to add use-specific plug-ins, modules, and themes that achieve your purposes. There are a lot of em out there. Building from scratch is going to take a lot more effort and planning. Most SNS functionality is not worth re-inventing. Focus on what will make your site unique and build upward toward that.

I'm a fairly visual person when it comes to designing software so I sketch out dataflows, class hierarchies, UI and flow charts on whiteboards and paper first.
Butcher paper and colored pens can be particularly fun to use as it's 3 feet wide and comes in 100 foot rolls. When you've got a design that's satisfying or sufficiently complete, tear it off the roll and pin to the wall. Update as necessary.
That technique has worked for some large refactors as well as new projects.

You could start with something very simple and then add features a little at a time. You may reach a point where you want to start over, but the groundwork you did will be beneficial. Or you can try to do the whole thing at once, in which case you'll need the advice already given in the other replies.
One more idea: Specify those features you are not going to include, and other restrictions. These are called constraints, and are as important as the rest of the plan, as it gives you boundaries so you know when you're done planning!

If you work for the same company as this person, start by getting everything in writing so you aren't the one to take the fall when the inevitable happens...

How important is it to write functional specs? [closed]

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I've never written functional specs, I prefer to jump into the code and design things as I go. So far its worked fine, but for a recent personal project I'm writing out some specs which describe all the features of the product, and how it should 'work' without going into details of how it will be implemented, and I'm finding it very valuable.
What are your thoughts, do you write specs or do you just start coding and plan as you go, and which practice is better?

If you're driving from your home to the nearest grocery store, you probably don't need a map. But...
If you're driving to a place you've never been before in another state, you probably do.
If you're driving around at random for the fun of driving, you probably don't need a map. But...
If you're trying to get somewhere in the most effective fashion (minimize distance, minimize time, make three specific stops along the way, etc.) you probably do.
If you're driving by yourself and can take as long as you like, stopping any time you see something interesting or to reconsider your destination or route, you may not need a map. But...
If you're driving as part of a convoy, and all need to make food and overnight lodging stops together, and need to arrive together, you probably do.
If you think I'm not talking about programming, you probably don't need a functional spec, story cards, narrative, CRCs, etc. But...
If you think I am, you might want to consider at least one of the above.
;-)

For someone who "jumps into the code" and "design[s] as they go", I would say writing anything including a functional spec is better than your current methods. A great deal of time and effort can be saved if you take the time to think it through and design it before you even start.
Requirements help define what you need to make.
Design helps define what you are planning on making.
User Documentation defines what you did make.
You'll find that most places will have some variation of these three documents. The functional spec can be lumped into the design document.
I'd recommend reading Rapid Development if you're not convinced. You truely can get work done faster if you take more time to plan and design.

Jumping "straight to code" for large software projects would almost surely lead to failure (as immediatley starting posing bricks to build a bridge would).
The guys at 37 Signals would say that is better to write a short document on paper than writing a complex spec. I'd say that this could be true for mocking up quickly new websites (where the design and the idea could lead better than a rigid schema), but not always acceptable in other real life situations.
Just think of the (legal, even) importance a spec document signed by your customer can have.
The morale probably is: be flexible, and plan with functional or technical specs as much as you need, according to your project's scenario.

For one-off hacks and small utilities, don't bother.
But if you're writing a serious, large application, and have demanding customers and has to run for a long time, it's a MUST. Read Joel's great articles on the subject - they're a good start.

I do it both ways, but I've learned something from Test Driven Development...
If you go into coding with a roadmap you will get to the end of the trip a helluva lot faster than you will if you just start walking down the road without having any idea of how it is going to fork in the middle.
You don't have to write down every detail of what every function is going to do, but define you basics so that way you know what you should get done to make everything work well together.
All that being said, I needed to write a series of exception handlers yesterday and I just dove right in without trying to architect it out at all. Maybe I should reread my own advice ;)

What a lot of people don't want to admit or realize is that software development is an engineering discipline. A lot can be learned as to how they approach things. Mapping out what your going to do in an application isn't necessarily vital on small projects as it is normally easier to quickly go back and fix your mistakes. You don't see how much time is wasted compared to writing down what the system is going to do first.
In reality in large projects its almost necessary to have road map of how the system works and what it does. Call it a Functional Spec if you will, but normally you have to have something that can show you why step b follows step a. We all think we can think it up on the fly (I am definitely guilty of this too), but in reality it causes us problems. Think back and ask yourself how many times you encountered something and said to yourself "Man I wish I would have thought of that earlier?" Or someone else see's what you've done, and showed you that you could have take 3 steps to accomplish a task where you took 10.
Putting it down on paper really forces you to think about what your going to do. Once it's on paper it's not a nebulous thought anymore and then you can look at it and evaluate if what you were thinking really makes sense. Changing a one page document is easier than changing 5000 lines of code.

If you are working in an XP (or similar) environment, you'll use stories to guide development along with lots of unit and hallway useability testing (I've drunk the Kool-Aid, I guess).
However, there is one area where a spec is absolutely required: when coordinating with an external team. I had a project with a large insurance company where we needed to have an agreement on certain program behaviors, some aspects of database design and a number of file layouts. Without the spec, I was wide open to a creative interpretation of what we had promised. These were good people - I trusted them and liked working with them. But still, without that spec it would have been a death march. With the spec, I could always point out where they had deviated from the agreed-to layout or where they were asking for additional custom work ($$!). If working with a semi-antagonistic relationship, the spec can save you from even worse: a lawsuit.
Oh yes, and I agree with Kieveli: "jumping right to code" is almost never a good idea.

I would say it totally "depends" on the type of problem. I tend to ask myself am I writing it for the sake of it or for the layers above you. I also had debated this and my personal experience says, you should since it keeps the project on track with the expectations (rather than going off course).

I like to decompose any non trivial problems loosely on paper first, rather than jumping in to code, for a number of reasons;
The stuff i write on paper doesn't have to compile or make any sense to a computer
I can work at arbitrary levels of abstraction on paper
I can add pictures and diagrams really easily
I can think through and debug a concept very quickly
If the problem I'm dealing with is likely to involve either a significant amount of time, or a number of other people, I'll write it up as an outline functional spec. If I'm being paid by someone else to develop the software, and there is any potential for ambiguity, I will add enough extra detail to remove this ambiguity. I also like to use this documentation as a starting point for developing automated test cases, once the software has been written.
Put another way, I write enough of a functional specification to properly understand the software I am writing myself, and to resolve any possibile ambiguities for anyone else involved.

I rarely feel the need for a functional spec. OTOH I always have the user responsible for the feature a phone call away, so I can always query them for functional requirements as I go.
To me a functional spec is more of a political tool than technical. I guess once you have a spec you can always blame the spec if you later discover problems with the implementation. But who to blame is really of no interest to me, the problem will still be there even if you find a scapegoat, better then to revisit the implementation and try to do it right.
It's virtually impossible to write a good spec, because you really don't know enough of either the problem or the tools or future changes in the environment to do it right.
Thus I think it's much more important to adapt an agile approach to development and dedicate enough resources and time to revisit and refactor as you go.

It's important not to write them: There's Nothing Functional about a Functional Spec

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