I’ve designed a form for a user here to collect data for a workflow. I used SharePoint designer to build a custom approval form. When the workflow is initiated I am receive and email to ‘Edit Task’. I click on the Edit Task button and it takes to the form. I enter the information requested and my tasks lists and calendar are updated. However when I set the email to go to the user who will be entering the data( approval) the ‘Edit Task’ Button takes him to an error page “404 page not found”.
It seems that when I created the form SharePoint saved it to a local server and not to the Sharepoint server. I notice that the out of the box workflows go to this directory: http://vaww.visn16.portal.va.gov/sites/HOU/IMS/VistA/Help/_layouts/...
However my form is in the Workflow directory: http://vaww.visn16.portal.va.gov/sites/HOU/IMS/VistA/Help/Workflows/
I use my Explorer to go to My Network Places and I can see the directory for my workflow and workflow form. However other users with my same permission can get to the Workflow directory but only they cannot see the form. The other files associated with the workflow are present for them. Why can’t others access(see) the form? Users that I have asked to test this workflow all have full permissions like me.
Make sure the page that you navigate to when you click the Edit Task button is not checked out to you. If it is checked out, check it in and others should be able to see the page.
Related
I need a setup where users can update a page and then submit it for approval/activation in AEM 6.2. The page would be submitted to workflow where a content approver/administrator would review and publish the page. This seems like a common setup for content managment, but I can't figure out how to do it in AEM.
I have done the following:
setup a user that has permission to update but does NOT have
replicate permission on folderX.
setup users with update and replicate permissions on folderX and added them to a group "content-authors-approvers"
created a workflow where the first step of the workflow is the page will be submitted for approval and publication to member of "content-authors-approvers" group
assigned this workflow to folderX
However, when a user does NOT have replicate permission, the "publish" option does not show up at all. This makes sense, really....but then, how does one go about setting up a workflow like this?
From what I've read about this in earlier versions of AEM/CQ5, the replicate/publish option was still available to all users, but it would automatically kick off workflow if the user did not have replicate permissions. (see Start a workflow on page activation without activating the page in CQ5 )
this seems to have changed in 6.2. can anyone help?
I have tried looking up online, but found nothing
There is a native workflow to handle that. It's named Publish Example. see it here: http://localhost:4502/etc/workflow/models/publish_example.html . I believe that it's better then the automatic triggering cause the author actually knows he triggers a workflow (whilst when it happened automatically there was no info about that). To explicitly call it you have to either from /siteadmin select a page and click workflow on it, or do it from sidekick or in touch.
sidekick:
touch - editpage:
Good day. I am not getting solution any where so finally i decided to post here.
I am using share point 365 . I created 1 list . once list data updated Email needs to trigger.
I created work flow in share point designer 2013.
In my List i have only 1 Filed.
Field : Manager email id ( Text Box )
in work flow i trigger email for me and manager email id.
But email trigger only for me not my manager.
So check the permission and given contribution permission to "everyone except external users"
Again i tried email not triggered.
Again i given permission for Particular manager .
Then i tried , Email trigger happen.
I have more than 5000 People i cant able to add individual for all 5000 so i used "everyone except external users" but this is not working.
Is this Bug ? or we have work around for that.
Waiting for your response.
Regards,
You have to create workflow in SharePoint designer.
Follow these steps
Create a list
Click on edit . Add a field Email having type string.
save it.
Open this list in SharePoint designer. Create a workflow.
Click on action.
Under core action, click on send a email option.
Click on these users.
Then a define email message window will be displayed.
Click on a icon of To section.
Choose Workflow Lookup for a user from the list. Click on Add.
Select Current Item in Date source section and the Email field of our list in field section. Press OK.
Draft a email that you want to send. Press OK.
Follow same steps for you as user also.
In transition to stage section,select go to end of workflow.
Click on workflow setting.
In Start option, tick all the options.
Publish it.
I am using the Office365 Rest API's to integrate with our application.
Our application generates emails via templates, and then we need to open it as a draft in outlook so the user can make any adjustments before sending it.
The creation of emails is working just fine, and we get the #odata response.
In this response we are taking the weblink section and using this to open the draft email.
If we just use the section as is, the draft email is displayed in a new window, but there is no option there to send it, just to continue editing or discard. So the user has to select continue editing to be able to send it. This would be more useful of you could Is there an option to go straight to the editor? There is a viewmode parameter, but I couldn't find any information on it and trying anything other than viewmodel=ReadMessageItem just gave me a blank screen.
What we really want to be able to do is open the draft in the full outlook editor. From the documentation, this appears to be possible by adding ispopout=0 to the weblink (as mentioned in the resource reference for message). When we do this, the link does open the main outlook window, but it doesn't open the draft in the message pane, just displays the inbox. Is there something I'm missing here?
WebLink property provides you a URL for Outlook Web App window to read a mail the user has received, or a draft as if it was saved by the user. So, the user does have to click on "Edit" to make any changes or send the message. For your scenario, taking the user directly to the draft in "Edit" mode makes sense to avoid the extra click. We will add this feature to our backlog.
"ispopout=0" isn't yet supported and I don't have a timeline to share right now. This is intended for the user to land in Outlook Web App with the message displayed in Preview pane. More importantly, we require the URL returned in WebLink to be used as is, as it can change. So, if an app makes changes to the URL before using it, it could break in the future if the URL structure changes.
I have a infopath form already built, how do I achieve the following?
user is able to access the form via infopath form web part.
user is able to fill out the form and submit via the web part.
user cannot go to Site Contents to even view the result, neither their own, nor others'
user cannot view/edit any results. Submit data only.
Is this possible in SharePoint 2013? So far the closest I could get to is use custom permission level to allow user to only view but not edit item. But I don't want them to even view the result of others. They should only see the form via the web part and submit data there.
Create custom Event receiver on item added event. once the item added just break the permission inheritance and assign the permission for admin only.
So now user can submit the data but they can't able to see that
I think it is possible to submit the form data to another site by web services.
If you take a page and put it in a workflow, then if someone wants to modify that page – in an emergency situation and essentially start another workflow on it –
Is that possible to send that page through another workflow?
If you don’t want to send the same page through a workflow, but just want to edit it, can you?
Apparently If one person is editing a CQ page and same page is edited by someone else at the same time, at production level, how the CQ / developer handles the situation?
Thanks in Advance
It is not possible to subject a page to more than one workflow at once, none of the interfaces allow this to happen.
The pages can be edited even when they are subject to a workflow. In emergency situations where in it is not possible to complete the workflow , users with required privileges can terminate the workflow from the instances tab of the workflow console (/libs/cq/workflow/content/console.html). Pages can be usually activated even if they are subject to workflows.
The repository is accessed via repository session. Based on the credentials provided the user gets a repository session. Any changes made via that session is only visible to the other users when the session is saved. Since different sessions are used , multiple users can edit the same page simultaneously. The data in dialogs are loaded via asynchronous GET requests when EDIT is clicked and not on page load , so it is very unlikely that the user will be editing old data. They can still overwrite some other user's changes. Developers do not have to handle these situations unless there is some special requirement. If a user wants to stop other users from editing a page , they can use the lock functionality that comes out of the box. A locked page can be unlocked only by the user who locked it or an administrator. A page or node can be programmatically locked via the JCR API.