Crystal Reports 2011.
Database is MS Access 2003
I have the following tables:
Calendar
has Date entries for the current and next Year, for every Day of the Year, plus some Status Fields marking certain days as "Special" (Joining this table so I have a record for Days with no activity.
Staff table
StaffNo
Name
.
.
.
DayResults
Date
StaffNo
Status
.
.
.
The DayResults table has one entry per Day and Staff.
Entries are only made when the staff gets an entry by the Program for Status or other events. Staff that does not log in the system has no entry for this Day.
So, in case of John not showing up on July 2nd, i have no entry for him for this Day. But I need an entry for my report!
I need to create a Report that fetches Data from the DayResults Table and make calculations on the Parameters here, in order to calculate a Daily as ell as Period Bonus.
The rules for this Bonus require that a Day without activity (i.e. No Show) results in a negative bonus amount.
Therefore I need to have a select statement which creates an entry FOR EACH DAY FOR EACH STAFF.
This should look like this:
Date StaffNo Name Status
2016/07/01 1 Jim 1
2016/07/01 2 John 2
2016/07/02 1 Jim 2
2016/07/02 2 John NULL
(John did not show up on 2016/07/02 ...)
SELECT Calendar.Date, Staff.StaffNo, Staff.NickName, DayResults.Status
FROM Staff LEFT JOIN (Calendar RIGHT JOIN DayResults ON Calendar.Date = DayResults.Date) ON Staff.StaffNo = DayResults.StaffNo;
Unfortunately, no entry here for John on July 2nd?
Any idea how to proceed?
Manfred
Related
I'm trying to make a report of daily work for a group of users in a database.
it's filtered by a date range, start date and end date. It then shows a list of the users and a total of things they did during that date range.
My boss wants it to then be expandable to show a breakdown of daily totals.
I can get it to open up and show a breakdown, but it's showing like this example here:
7-1-2018 to 7-2-2018
Jane Doe 5
7/1/2018 1
7/1/2018 1
7/1/2018 1
7/2/2018 1
7/2/2018 1
I've tried to mess with the groups of which there are currenlty only two, the name and the 'dateindexed' which is the entry in the database for when they do what they do. IT has a time stamp on it was well, but need to just have date and total.
I've tried to aggregate it and it then throws an error about no aggregation being allowed when there are filters present in the report.
Any tips or tricks to get this to collapse down on just the date and give a total for the days?
Thank you in advance.
Issue:
Need to show RUNNING DISTINCT users per 3-month interval^^. (See goal table as reference). However, “COUNTD” does not help even after table calculation or “WINDOW_COUNT” or “WINDOW_SUM” function.
^^RUNNING DISTINCT user means DISTINCT users in a period of time (Jan - Mar, Feb – Apr, etc.). The COUNTD option only COUNT DISTINCT users in a window. This process should go over 3-month window to find the DISTINCT users.
Original Table
Date Username
1/1/2016 A
1/1/2016 B
1/2/2016 C
2/1/2016 A
2/1/2016 B
2/2/2016 B
3/1/2016 B
3/1/2016 C
3/2/2016 D
4/1/2016 A
4/1/2016 C
4/2/2016 D
4/3/2016 F
5/1/2016 D
5/2/2016 F
6/1/2016 D
6/2/2016 F
6/3/2016 G
6/4/2016 H
Goal Table
Tried Methods:
Step-by-step:
Tried to distribute the problem into steps, but due to columnar nature of tableau, I cannot successfully run COUNT or SUM (any aggregate command) on the LAST STEP of the solution.
STEP 0 Raw Data
This tables show the structure Data, as it is in the original table.
STEP 1 COUNT usernames by MONTH
The table show the count of users by month. You will notice because user B had 2 entries he is counted twice. In the next step we use DISTINCT COUNT to fix this issue.
STEP 2 DISTINCT COUNT by MONTH
Now we can see who all were present in a month, next step would be to see running DISTINCT COUNT by MONTH for 3 months
STEP 3 RUNNING DISTINCT COUNT for 3 months
Now we can see the SUM of DISTINCT COUNT of usernames for running 3 months. If you turn the MONTH INTERVAL to 1 from 3, you can see STEP 2 table.
LAST STEP Issue Step
GOAL: Need the GRAND TOTAL to be the SUM of MONTH column.
Request:
I want to calculate the SUM of '1' by MONTH. However, I am using WINDOW function and aggregating the data that gave me an Error.
WHAT I NEED
Jan Feb March April May Jun
3 3 4 5 5 6
WHAT I GOT
Jan Feb March April May Jun
1 1 1 1 1 1
My Output after tried methods: Attached twbx file. DISTINCT_count_running_v1
HELP taken:
https://community.tableau.com/thread/119179 ; Tried this method but stuck at last step
https://community.tableau.com/thread/122852 ; Used some parts of this solution
The way I approached the problem was identifying the minimum login date for each user and then using that date to count the distinct number of users. For example, I have data in this format. I created a calculated field called Min User Login Date as { FIXED [User]:MIN([Date])} and then did a CNTD(USER) on Min User Login Date to get the unique user count by date. If you want running total, then you can do quick table calculation on Running Total on CNTD(USER) field.
You need to put Month(date) and count(username) in the columns then you will get result what you expect.
See screen below
I'm having a customer look up a report between FROM and TO dates. Basically for any month a client can request a report, what I need to do is show the QTY of units in the inventory as of the last day of previous month. So if client is looking to make a report for 12/23/2015 - 12/28/2016 then I need to show the QTY of units in inventory (beginning inventory) on 11/30/2015. I had someone recommend I use DateSerial, but it doesn't seem to do what I want it to do. Basically the FROM AND TO dates are values that I pass on from a Visual Basic application into an empty form and they get used in the report.
I'm not sure if I need to make changes to my queries. Here's what the report does..
With the report, I need to be able to show the client the following...
ItemID
Beginning Inventory (as of last day of previous month)
Unit Price
Bought Units (for report date)
Sold Units (for report date)
Returned Units (for report date)
Subtotal (of bought +sold+returned)
Inventory on hand (beg + subtotal)
So what I do is in my first query I get the Unit Price, and Beginning Inventory (currently not filtering by last day of previous month).
Then I have 3 more queries, one for Bought, Sold and Returned where I link the ItemID's and I filter the TransactionDate (between dates form!formdates!txtFrom and form!formdates!txtTo).
Then I have the last query where I combine the first one with the other 3. Now I'm pretty sure I should include the DATESERIAL() function in the first query? And filter the TransactionDate (this is the column i need to look through to count beginning inv, as well as look for Bought, Sold, Returned Items).
Please help!
The DateSerial() function should return the last day of the previous month. Here is an example query for your problem:
SELECT ID, myDate
FROM Table1
WHERE (((myDate)=DateSerial(Year([enter start date:]),Month([enter start date:]),0))) OR (((myDate) Between [enter start date:] And [enter end date:]));
Documentation: https://msdn.microsoft.com/en-us/library/bbx05d0c(v=vs.90).aspx
I'm looking to get a snapshot of inventory for the latest date of each month.
I.E.
Feb 13
Jan 14
Feb 14
There are duplicate variables - i.e., "a" will be listed several times each month. I need to get a.) the sum of each month (easy), and b.) the snapshot of the last date available.
Part B.) is what I'm having trouble with. I've seen the EOM excel formula - but it requires entering (current, following month, etc.). I just want the formula to spit out the inventory Quantity for the last date of each month, without having to specify which month (current, following, etc.).
Any ideas?
Thanks!
I'm assuming that your data is structured something like this:
http://i.stack.imgur.com/mF3h0.png
If that is the case, you can use a formula like this:
=VLOOKUP(EOMONTH(A12,0),$A$2:$B$5,2,FALSE)
Where A12 is the month you want to find the answer for. So the full sheet looks like this:
http://i.stack.imgur.com/GR5ok.png
As you can see, the formula that I put into cell B12 and then just dragged down is pulling back the correct values for the end of month inventory count. Just populate column A with the month-year you are searching for.
Hope this helps!
I'm building a report in Crystal Reports 2008. The report is dealing with employee's schedules. There are time slots where the schedule is open, and time slots where the schedule is unavailable.
Currently, I've built my logic so that it finds the start and end of an unavailable time. The report them tells me how many hours that particular staff person was unavailable.
My issue is that sometimes, staff people have a block at the beginning of their schedule marked as 'unavailable', and a block at the end of the day as 'unavailable', but between the two they are 'open'. Thus, the report says that particular staff person was out the whole day, but they actually worked. It isn't an option to tell these particular staff people how to schedule their day - they decide their own schedule, and I write the report to accomodate their needs.
SCHEDULE_TIME EMP_ID UNAVAILABLE_CODE WORK_LENGTH
7/5/2011 11:00 100 NULL 15
7/5/2011 11:15 100 NULL 15
7/5/2011 11:30 100 NULL 15
7/5/2011 11:45 100 NULL 15
7/5/2011 12:00 100 15 5
7/5/2011 17:00 100 15 5
This example shows how somebody would have a 5 hour block calculated for unavailable time, but it's only 2 appointments. For the code, I'm using DATEDIFF between appointment times.
(Essentially, they have built in more than one 'unavailable' block, and my logic will only accomodate one 'unavailable' block per day).
I'm pretty sure that I need to run a type of DO...WHILE loop within the report in order to calculate the total hours unavailable. I'm just not sure how to structure the loop in Crystal Reports.
Maybe i'm missing something but what you want to do looks straight forward. Two obvious options:
Running total:
Set the field to {TABLE.WORK_LENGTH}
Set the type to sum
Set the evaluation formula to not(isnull({TABLE.UNAVAILABLE_CODE}))
Set the reset on change of group/field {TABLE.EMP_ID} (assuming you're looking for totals per employee)
Formula/sum:
Create a formula field unavailable_time with if not(isnull({TABLE.UNAVAILABLE_CODE})) then {TABLE.WORK_LENGTH} else 0
Create a group on {TABLE.EMP_ID}
Create a sum on your formula field in the group footer