I have a continuous form to which I added a checkbox column for each record. I'd like to click on the checkbox and open a single view form for that specific system_id. This is my current code, it's prompting me for an ID field but when I enter the system_id field nothing happens. I don't want a prompt but rather have it seamlessly open the record into the single form. Continuous form is called: [P2P cases] and the single form is called: [P2P View]. Advice please!
current (not working) code:
Private Sub View_Click()
Forms("cases").Form.[P2P View].Form.Filter = "qaID=" & Me.system_id.Value
Forms("cases").Form.[P2P View].Form.FilterOn = True
Forms("cases").Form.[P2P View].Visible = True
If Me.system_id.Value = True Then
Forms("cases").Form.[P2P View].Form.system_id.SetFocus
End If
End Sub
Related
I have been asked to create a field(FORM) in access that get the USERNAME who has logged in . I created the string VBA Me!EmployeeID = Environ("USERNAME") which is on load. However, I noticed when I click on next record it goes way and wont get updated. I am not VBA expert that why I am here. What string should I write and where should I put it?
Should it be on form properties or the Employee ID field properties and also which part Before update or After?
Use form Current event. This event occurs both when a form is opened and whenever the focus leaves one record and moves to another
Private Sub Form_Current()
Me!EmployeeID = Environ("USERNAME")
End Sub
I want to open a form to a specific record based on the value is selected on a comboBox. I have written a code and its working, but before opening the form it shows a dialogue box with input field asking for the parameter i want for the form which i dont want the VB code to ask.
DoCmd.OpenForm "Final_Exam", acNormal, , "[admclass] = " & Me.Combo4.Value & ""
This is the code i have written and the requirement is that on clicking the button the form opens without any dialogue box asking for parameter. thanksa
What I've found is the best way to open one form from another is to use OpenArgs. When opening Form 2 from Form 1's button, use code like this:
Private Sub cmdOpenOtherForm_Click()
DoCmd.OpenForm FormName:="frmOtherForm", OpenArgs:=Me.Combo4.Value
End Sub
Then, in the Load event of Form 2, use the openargs to set up your filter:
Private Sub Form_Load()
If Not IsNull(Me.OpenArgs) Then
Me.Filter="[admclass]=""" & Me.OpenArgs & """"
Me.FilterOn = True
End If
End Sub
If the field you're filtering on is a text field, make sure to properly escape double quotes (as is done above).
I'm beginning to develop a UI for various departments in my office to support the viewing and editing of customer records.
I have a navigation form with each tab being a separate table within the database. One is customer specific info like SSN, first/last name, etc. The next would be address, the following is contact info, orders, etc.
The first form is where they select the customer. All following forms will depend upon who they select here. I need to be able to retain the Record ID from the first form as they navigate elsewhere. Currently, the form resets each time it loses focus.
Is there a way to enable this? The following forms will be filtered according to what they select in the first couple.
Store the Record ID in the Form's Tag property.
Then:
If loading a new form, you can pass it to the form's .OpenArgs property.
If loading a subform, you can get it through the .Parent.Tag property.
User selects a record:
Me.Tag = Me![Record ID]
Opening a new form:
'Open form
DoCmd.OpenForm "frmName", acNormal, , , acFormPropertySettings, acWindowNormal, Me.Tag
'Filter Form
Private Sub Form_Load()
With Me
If Not IsNull(.OpenArgs) Then
.Filter = "[Record ID]=" & .OpenArgs
.FilterOn = True
End If
End With
End Sub
Loading a subform:
'Filter Form
Private Sub Form_Load()
With Me
If Not IsNull(.Parent.Tag) Then
.Filter = "[Record ID]=" & .Parent.Tag
.FilterOn = True
End If
End With
End Sub
Lastly, if navigating between forms, store it in each form's Tag property.
Although not implemented with the navigation form, an article and a full demo on syncing subforms is here:
Synchronizing Multiple Subforms in Access
I would like to ask for your help on the following issue in MS Access.
I had created a form "CustomerListF", filled with command buttons for each client. For each button, I had created the following code:
Private Sub cmd_outlets_ABC_Click()
DoCmd.OpenForm "OrderFormF"
Forms!OrderFormF!Outlets = "ABC"
End Sub
The button would then open another form "OrderFormF" and enter "ABC" in the textbox named "Outlets". However, I realized the second line of code (Forms!OrderFormF!Outlets = "ABC") would always create a phantom record in my subform, which is located in "OrderFormF", and this record would travel to other clients' forms. This phantom record is usually created when the commandbutton is clicked twice (double clicks or subsequent clicks). It is a headache when the record starts to shift around.
enter image description here
I would like to seek your advice for vba code to edit the second line of code.
Thank you.
This approach for filling the field in opened form is not good. OrderFormF initialization and second line of your code with assigning value to the field may be executed in different sequence, they are not synchronized.
In order to avoid this, you should pass the argument to OrderFormF by another way. I would recommend to use OpenArgs parameter:
DoCmd.OpenForm "OrderFormF",,,,,,"ABC"
And then in Load event of OrderFormF assign the value to textbox:
Me.Outlets = Me.OpenArgs
In this case the "ABC" value will be assigned to first row in the form or to new record, if form is empty. Before assigning you can select the row if you need to assign value not to the first row. Also this way will protect you against double click on button, Load event executed only once during first form opening
I have a set of ComboBox's in an MS Access 2003 DB that are all bound to fields in a single table. However, the data that they allow you to select doesn't come from that table and instead comes from various other tables. This works fine for the record creation story but now I want to be able to edit the record retroactively. The problem is that I can't figure out how to refill the form elements without writing a bunch of custom code.
My initial inclination is to provide a combo box that limits your choices to record IDs and then do a custom query and use that to set the selected values in all of different form elements. However, I feel like I should be able to do something as simple as DoCmd.GoToRecord , , , ID and the form should repopulate just fine. I'm not opposed to doing the busy work but I'm sure I'm just missing something in my relatively puny knowledge of VBA and Access.
Just to add to the mix, I would offer two approaches, one recommended, the other not.
Approach 1: If you've bound your form to the whole data table (this is the non-recommended approach), you can use the combo box wizard to navigate to the requested record, but I wouldn't recommend it in recent versions of Access:
a. it doesn't allow you to properly name the combo box before it creates code.
b. the code is just WRONG.
Here's the code I just produced in my test database:
Dim rs As Object
Set rs = Me.Recordset.Clone
rs.FindFirst "[InventoryID] = " & Str(Nz(Me![Combo2], 0))
If Not rs.EOF Then Me.Bookmark = rs.Bookmark
This is wrong in so many ways it's just remarkable. This is what the code should be:
With Me.RecordsetClone
.FindFirst "[ID]=" & Me!cmbMyComboBox
If Not .NoMatch Then
If Me.Dirty Then Me.Dirty = False
Me.Bookmark = .Bookmark
Else
MsgBox "Not Found!"
End If
End With
There is no need to clone the form's recordset when the RecordsetClone already exists.
There is no reason to use an object variable when you can just directly use the pre-existing object.
There needs to be a check for a dirty record before departing the record because if you don't force the save, errors in the save process can lead to lost data.
But the better approach is this:
Approach 2: Use the combo box to change the form's underlying recordsource.
The AfterUpdate event of your combo box would look something like this:
If Not IsNull(Me!cmbMyComboBox) Then
Me.Recordsource = Me.Recordsource & " WHERE [ID]=" & Me!cmbMyComboBox
End If
Now, this only works the first time, as on the second resetting of the Recordsource, you end up with two WHERE clauses, which is not good. There are two approaches:
a. assuming that the form opens without a WHERE clause, store the opening recordsource value in a module-level variable in the form's OnLoad event:
Private Sub Form_Load()
strRecordsource = Left(Me.Recordsource,Len(Me.Recordsource)-1)
End Sub
And at the module level, define strRecordsource accordingly:
Dim strRecordsource As String
Then in the combo box's AfterUpdate event, you have this instead:
Me.Recordsource = strRecordsource & " WHERE [ID]=" & Me!cmbMyComboBox
Now, if your form opens with a WHERE clause already defined, it gets more complicated, but I'll not go into that and leave it as an exercise to the reader what the best approach might be.
I presume that you've already set up the row sources for each combo box. So long as you haven't limited the combo box to that list; it should display what you have stored in that column.
However, if your Combo Box changes its list for each row you can do something like this in the record's OnCurrent event or the field's GotFocus event:
Me.combo_box_name.Requery
After re-reading your question, I think I see what you are trying to achieve. You're on the right track with GotoRecord, although I would probably use OpenForm in this case, because it has a WhereCondition property that allows you to use SQL to specify exactly what record to open. It sounds like you want to implement a "jump to record" type functionality in your form, where the user selects a record ID from a list and the form changes to display the selected record.
One possibility is to switch to the new record each time the user selects an item in the ComboBox. You can handle this in the ComboBox's Click event.
I'll use a simple example: suppose you have a Students table, and a StudentForm for viewing/editing records in the Students table. The StudentForm has a ComboBox cboStudentID that is bound to the Students.ID column via it's RowSource property. When you select a student ID in the ComboBox, the StudentsForm will switch to display the corresponding student record.
In the Click event handler for the ComboBox, you can code this "jump to record" functionality with something like the following:
Private Sub cboStudentID_Click()
Dim recordID As Long
'The ItemData property will return the value of the bound'
'column at the specified index.'
recordID = cboStudentID.ItemData(cboStudentID.ListIndex)
'Jump to the record. This assumes we want to use the same form.'
'You can change the form name if you want to open a different form when'
'the user selects an ID from the ComboBox.'
DoCmd.OpenForm "StudentForm", WhereCondition:="Student.ID=" & recordID
End Sub
As David W. Fenton points out in the comments, you can shorten the following line:
recordID = cboStudentID.ItemData(cboStudentID.ListIndex)
to this:
recordID = Me!cboStudentID
or just:
recordID = cboStudentID
since the default value of the ComboBox in this case will be the value of the bound column at the current ListIndex. In this case, you could just remove recordID altogether and code the Click event as follows:
Private Sub cboStudentID_Click()
DoCmd.OpenForm "StudentForm", WhereCondition:="Student.ID=" & cboStudentID
End Sub