When the Flow Approval is generated, an automatic email sent to approver contains two variables: Requested for and Created By.
Requested for is a person that requires the approval.
Created by is a person that designed the flow and this variable should be hidden (not visible to the approver). Is there any possibility to achieve that?
The "Requested for" field in the email is mapped to the "Requestor" field in the Approval action. It can be edited but it cannot be empty.
I cannot find the source for the "Created by" field in the email. Initially I thought it was the owner of the Approval connection, but that is not the case.
I know this is a partial answer, but I thought it might save you some effort.
Use the Field "From (send as)" in the "show advanced options" of the email (V2). This will render the "created by" flow message unnecessary.
Related
When attempting to configure a process rule in Azure DevOps, the action "Hide the field" is not available in the drop down list for actions. I am a member of Project Collection Administrators and find it curious just those actions are missing. Has anyone experienced this? Thanks,.
Please check document Hide or restrict modification of a field based on a user or group:
The Hide Field action is only valid for Current user is a member of group... or Current user is not a member of group... condition. Just as Matt commented, you should firstly make sure you have at least one of the above two conditions configured so that you can see Hide Field action.
I'm setting up a group in my company GSuite account. I want the Email-address of the group:
to be public (i.e. Info# ...) so anybody can send email to it
I want all members to get the mail
I want that any member can answer the mail
and that by default the answer will be sent to the whole group and to the public email it came from.
I've succeeded with all but the last point. I can set it so the answer goes to the whle group, or to the external address, but I want both (why?: So all in the group know that that email has been taken care of). Is that possible?
As i could see the request you have made up is possible.
First 3 are very easy and basic requirement which is common in all big organizations. Make sure you have Paid Subscription to gsuite as under Legacy/Grandfathered/Free/Standard account the feature isn't included. For the last issue state the Solution is as follows
Login to Gsuite Admin
Click on Group on Dashboard
Select the Group you would like add the role to
Click on Access Settings
Once the page is load click On Settings then Under submenu click Email options
Find option called "Post replies" and select "To Entire Group"
After doing this when some other member of the group replies to an email it will send to entire group and to the sender is already under the reply algorithm.
Please let me know if need any other assistance. For better understandings i have attached an screenshot.
Hope this helps!
2021 - now you can find this in admin.google.com > groups > "group name" > settings, there "Publish posts" tick "External". See https://support.google.com/a/thread/63946400/cannot-set-who-can-post-permissions-to-anyone-on-the-web-for-new-groups?hl=en&msgid=70496603 .
Using the V2 DocuSign REST API, when requesting the URL for the Sender View, is it possible to filter out or limit in any way, the tabs which are available to use? By default, the following are available:
For example, in a DocuSign integration I'm working on, if I don't want users to be able to use the "Signer Attachment" tab, is it possible to prevent it from showing up? The documentation only lists one parameter for the method, which is a returnUrl, so that tells me it is not likely possible to do what I want, but I wanted to verify there wasn't another way.
Summarizing the comments that apply:
The only controls available are to disable certain tag types from the account or permission profile. The specific Signer Attachment example should be able to be controlled through the "Signer Attachments" option. There's an account level setting under Features, and also the same setting under Permission Profiles. Unchecking it does remove the "Signer Attachment" choice.
Then at the account level only there are other choices down under "New Features" of the Feature section. I'm sure this is account wide so probably only works for you if you have no other use for them within the account you're working with. They are named "Enable Tag Type Data Field", "Enable Tag Type Radio Button", etc...
I have a SharePoint list of Issues and have set a column (called Alert) to a “Person or Group” (allowing multiple names).
I would like the system to send an email to all the users listed in the Alert field, if the respective Issue is modified.
How do I set the Workflow to send an email the users as specified by the data in the Alert field (if there is any)? I know how to use the Workflow etc – the problem the “To” part of the Workflow's email.
(Sorry if this item has already been tackled – I've searched Stack Overflow and Googled around but could not find an answer)
Preferably through SharePoint Designer. i.e. preferably with no Code.
Regards.
I have limited experience with SP Designer workflows, but have you tried the email action with "Workflow Lookup" selected in the To field? This allows you to use specific fields from the submitted list item.
You'll want to use the SPUtility.SentEmail method which will send an email to the string you pass it from using the context of the SharePoint server, saving you from writing the code youself to send it.
http://msdn.microsoft.com/en-us/library/microsoft.sharepoint.utilities.sputility.sendemail.aspx
Use the "Build Dynamic String" workflow action to compose the list of email addresses. You can then use the dynamic string variable in the TO field. You can find the variable under "Workflow Data" in the lookup dialog.
I believe that the SPD workflows can only send to a person field that allows single selections. If you need to send an email to multiple users you will have to find a custom action (similar to http://www.codeplex.com/SPDActivities) or develop a Windows Workflow Foundation workflow using Visual Studio.
I have found a workaround to make the workflow send emails to multiple users entered under the field type Person/Group:
Create a workflow variable with type String
Assign the variable to Current Item field name and return type String
Then send an email To: Variable Name
I created the workflow in sharepoint designer using Collect data from user option. The approver receives three automated mail.
1) Notification to approve - Task assigned email
2) After approval, task has been changed alert
3) Another task has been changed alert
Is there an option to suppress the last two task has been changed alert? I would like to send only the Task assigned mail to approver
I faced a similar issue and after a research i found a solution that works well for me. I have used Sharepoint Manager 2007 http://www.codeplex.com/. Just use it and do the following as in screen dump:
http://sharepointburger.files.wordpress.com/2010/03/sp20071.png
The first "You've been assigned a task" email is a feature of the Task list template and can be changed in List Settings > Advance Settings > Send e-mail when ownership is assigned.
The second two emails are "Alert me" emails. (Not sure why you are getting two, I suspect you my have signed up with 2 different users accounts that could even have the same email address.)
To delete the Alert Me for the currently logged on user.
Actions > Alert Me > View my existing alerts on this site
Then select your alert and Delete.
By the way - this is not a programming related question (See FAQ top right) so you may get quicker answers by posting similar questions on sites such as superuser.com or SharePoint.SE
I guess that you created your workflow in a "Task" list that has the email alert to "Assigned To" enabled. You can disable this feature under Settings, List Settings, Advanced Settings.
Your approver likely has "Alert Me" features enabled for this list. You can delete these under Action, All Site Settings, User Alerts.
As a side note. Answer to the question this title sounds like it is asking: The "Send e-mail when ownership is assigned" feature in "Tasks" lists on SharePoint often causes problems by sending unwanted emails like the task has been changed alert this question refers to. For those of us who Own sites below the site collection level and do not have access to the top level. Here is a way to fix such problems.
Turn of the "Send e-mail when ownership is assigned" feature and design a workflow in SharePoint designer that mirrors this feature minus to portion of the functionality that is not wanted.
Check this solution:
"Task has been Changed" Email Alerts Issue