I'm looking to send an email to the recipient (clientEmail) when data is added to the first column of that specific row. The data in the first column would be a mix of numbers and letters. I've tried different methods using the following code but can never get it to send only when the value in the first column contains a value.
var EMAIL_DRAFTED = "EMAIL DRAFTED";
function draftMyEmails() {
var sheet = SpreadsheetApp.getActiveSheet(); // Use data from the active
sheet
var startRow = 2; // First row of data to process
var numRows = sheet.getLastRow() - 1; // Number of rows to process
var lastColumn = sheet.getLastColumn(); // Last column
var dataRange = sheet.getRange(startRow, 1, numRows, lastColumn) // Fetch the data range of the active sheet
var data = dataRange.getValues(); // Fetch values for each row in the range
// Work through each row in the spreadsheet
for (var i = 0; i < data.length; ++i) {
var row = data[i];
// Assign each row a variable
var clientName = row[1]; // Col B: Client name
var clientEmail = row[2]; // Col C: Client email
var message1 = row[3]; // Col D: First part of message
var message2 = row[4]; // Col E: Second part of message
var emailStatus = row[lastColumn - 1]; // Col F: Email Status
// Prevent from drafing duplicates and from drafting emails without a recipient
if (emailStatus !== EMAIL_DRAFTED && clientEmail) {
// Build the email message
var emailBody = '<p>Hi ' + clientName + ',<p>';
emailBody += '<p>' + message1 + ', your requested data, ' + message2 + ', is ready.<p>';
//Send the emaiil
MailApp.sendEmail(
clientEmail, // Recipient
'Here is your data', // Subject
'', // Body (plain text)
{
htmlBody: emailBody // Options: Body (HTML)
}
);
sheet.getRange(startRow + i, lastColumn).setValue(EMAIL_DRAFTED); // Update the last column with "EMAIL_DRAFTED"
SpreadsheetApp.flush(); // Make sure the last cell is updated right away
}
}
}
Start off by changing your for loop, know the difference between ++i and i++, in this case you'd want to use the latter. See: difference between ++i and i++.
for (var i = 0; i < data.length; i++) {
All you need to do after that is add a check in your if statement for the column in question. Note: you could define this separately like you've done for the other variables. I'll provide 2 examples and you can pick which you'd prefer to use, both will function the same.
//option 1
if (emailStatus !== EMAIL_DRAFTED && clientEmail && row[0]) {
//option 2
var checkData = row[0];
if (emailStatus !== EMAIL_DRAFTED && clientEmail && checkData) {
In the end your code should look something like this:
var EMAIL_DRAFTED = "EMAIL DRAFTED";
function draftMyEmails() {
var sheet = SpreadsheetApp.getActiveSheet(); // Use data from the active sheet
var startRow = 2; // First row of data to process
var numRows = sheet.getLastRow() - 1; // Number of rows to process
var lastColumn = sheet.getLastColumn(); // Last column
var dataRange = sheet.getRange(startRow, 1, numRows, lastColumn); // Fetch the data range of the active sheet
var data = dataRange.getValues(); // Fetch values for each row in the range
// Work through each row in the spreadsheet
for (var i = 0; i < data.length; i++) {
var row = data[i];
// Assign each row a variable
var clientName = row[1]; // Col B: Client name
var clientEmail = row[2]; // Col C: Client email
var message1 = row[3]; // Col D: First part of message
var message2 = row[4]; // Col E: Second part of message
var emailStatus = row[lastColumn - 1]; // Col F: Email Status
// Prevent from drafing duplicates and from drafting emails without a recipient
if (emailStatus !== EMAIL_DRAFTED && clientEmail && row[0]) {
// Build the email message
var emailBody = '<p>Hi ' + clientName + ',<p>';
emailBody += '<p>' + message1 + ', your requested data, ' + message2 + ', is ready.<p>';
//Send the emaiil
MailApp.sendEmail(
clientEmail, // Recipient
'Here is your data', // Subject
'', // Body (plain text)
{
htmlBody: emailBody // Options: Body (HTML)
}
);
sheet.getRange(startRow + i, lastColumn).setValue(EMAIL_DRAFTED); // Update the last column with "EMAIL_DRAFTED"
SpreadsheetApp.flush(); // Make sure the last cell is updated right away
}
}
}
Related
function myFunction() {
var ss = SpreadsheetApp.getActive();
var sheet = ss.getSheetByName("Welcome");
var targetSheet = ss.getSheetByName("Done");
var startRow = 2;
var lr = sheet.getLastRow();
var dataRange = sheet.getRange(startRow, 1, lr-1, 6);
var data = dataRange.getValues();
var colNumber = sheet.getLastColumn()-1;
var delRows = [];
for (var i = 0; i < data.length; i++) {
var row = data[i];
var id = row[0];
var emailAddress = row[1];
var date = row[2];
var city = row[3];
var bccmail = row[6];
var Sender = 'XXXXXX';
var reply = 'xxxxxx#xxxxxxx.com';
if (emailAddress.match('#') === null){
continue;
};
var subject = row[4];
var message = "Hey " + id + ", welcome in the team " + row[5];
MailApp.sendEmail(emailAddress, subject, message, {bcc: bccmail,name: Sender,replyTo: reply});
var targetRange = targetSheet.getRange(targetSheet.getLastRow()+1, 1, 1, colNumber);
var sourceRange = sheet.getRange(i+startRow, 1, 1, colNumber);
sourceRange.copyTo(targetRange);
delRows.push(i+startRow);
}
delRows.reverse().forEach(ri=>{sheet.deleteRow(ri)});
Almost all the script works fine. When it comes to sendEmail, I have tried to follow these guidelines and use sendEmail(recipient, subject, body, options). 2 out of 3 options work fine but BCC doesn't work at the moment. Do you know what I am doing wrong? Can BCC be a variable?
The problem is in this line:
var bccmail = row[6];
dataRange is defined as a range with only 6 columns. data is a 2D array with the values of dataRange. row is a 1D array with a single row of data. JavaScript array indexes only start at 0, so the values are in row[0] to row[5].
Please check your sheet in which column does the bcc string is defined and count the index from 0.
Reference:
Arrays in JavaScript
I am trying to get a script running that takes multiple file IDs from a Google Sheet and attaches them to an email. I cannot get multiple files to be attached using DriveApp.getFileById.
The script runs and fires off an email, but with no attachments.
function createAndSendDocument(values) {
// Get the email address of the active user
var email = Session.getActiveUser().getEmail();
// Get the name of the document to use as an email subject line.
var subject = 'New Paperwork';
//Let's add the attachments variables
var attachmentstring = values["Which documents do you want to attach?"];
var array = attachmentstring.toString().split(",");
var blobs = [];
var x = 0;
for (var i = 0; i < array.length; i++) {
//check if even
if (i % 2 === 0) {
blobs[x] = array[i];
x++;
}
}
// Append a new string to the "url" variable to use as an email body.
var body = 'your doc: ' + blobs[0] + blobs[1] + array[0] + array[1] + "length:" + array.length;
// Send yourself an email with a link to the document.
GmailApp.sendEmail(email, subject, body, {attachments: blobs});
}
I edited the original post to include the snippet of code. Here is the output of the blobs and array.
undefinedundefinedW-4 2019.pdf1YjQqFNze8VX0L6wZ9O3Y9AJNznR8jfxqlength:4
This code worked:
function createAndSendDocument(values) {
// Get the email address of the active user
var email = Session.getActiveUser().getEmail();
// email subject line.
var subject = 'New Paperwork';
// add the attachments variables
var attachmentstring = values["Which documents do you want to attach?"];
var array = attachmentstring.toString().split(",");
var blobs = [];
var x = 0;
for (var i = 0; i < array.length; i++) {
//check if even
if (i % 2 === 0) {
}
else
{
blobs[x] = DriveApp.getFileById(array[i]).getBlob();
x++;
}
}
// an email body.
var body = 'Hello';
// Send an email with attachments
GmailApp.sendEmail(email, subject, body, {attachments: blobs});
}
Im trying to send multiple attachments using Google Spreadsheet but I get the following error "Cannot retrieve the next object: iterator has reached the end."
It does work, because it sends the e-mail to the first email-address in the list, but it fails for the second one.
I have seen similar questions here about it, but no solutions resolve my issue.
Here is the script:
function sendEmails() {
var sheet = SpreadsheetApp.getActiveSheet();
var startRow = 1;
var numRows = 2;
var dataRange = sheet.getRange(startRow, 1, numRows, 2);
var file1 = DriveApp.getFilesByName('Maandbrief December.pdf');
var file2 = DriveApp.getFilesByName('Weekendbrief 7-9 december.pdf');
var data = dataRange.getValues();
for (i in data) {
var row = data[i];
var emailAddress = row[0];
var message = row[1];
var subject = "Maandbrief December en weekendbrief 7-9 december";
MailApp.sendEmail({to:emailAddress, subject:subject, body:message, attachments: [file1.next(), file2.next()]})
}}
Thank you for your help.
Try this:
function sendEmails() {
var sheet = SpreadsheetApp.getActiveSheet();
var startRow = 1;
var numRows = 2;
var dataRange = sheet.getRange(startRow, 1, numRows, 2);
var files1 = DriveApp.getFilesByName('Maandbrief December.pdf');
while(files1.hasNext()){var file1=files1.next();}
var files2 = DriveApp.getFilesByName('Weekendbrief 7-9 december.pdf');
while(files2.hasNext()){var file2=files2.next();}
var data = dataRange.getValues();
for (var i=0;i<data.length;i++) {
var row = data[i];
var emailAddress = row[0];
var message = row[1];
var subject = "Maandbrief December en weekendbrief 7-9 december";
MailApp.sendEmail({to:emailAddress, subject:subject, body:message, attachments: [file1, file2]})
}
}
or this:
function sendEmails() {
var sheet = SpreadsheetApp.getActiveSheet();
var startRow = 1;
var numRows = 2;
var dataRange = sheet.getRange(startRow, 1, numRows, 2);
var n1=0;
var n2=0;
var files1 = DriveApp.getFilesByName('Maandbrief December.pdf');
while(files1.hasNext()){var file1=files1.next();n1++;}
var files2 = DriveApp.getFilesByName('Weekendbrief 7-9 december.pdf');
while(files2.hasNext()){var file2=files2.next();n2++}
var data = dataRange.getValues();
if(n1==1 && n2==1){
for (var i=0;i<data.length;i++) {
var row = data[i];
var emailAddress = row[0];
var message = row[1];
var subject = "Maandbrief December en weekendbrief 7-9 december";
MailApp.sendEmail({to:emailAddress, subject:subject, body:message, attachments: [file1, file2]});
}
}else{
throw('More than one file with given name.');
}
}
First code is what I am currently using, I am trying to get my email address to reference in a cell. I've found another script that does this but when I try to combine them, it doesn't work.
function getGoogleSpreadsheetAsExcel(){
try {
var ss = SpreadsheetApp.getActive();
var url = "https://docs.google.com/feeds/download/spreadsheets/Export?key="
+ ss.getId() + "&exportFormat=xlsx";
var params = {
method : "get",
headers : {"Authorization": "Bearer " + ScriptApp.getOAuthToken()},
muteHttpExceptions: true
};
var blob = UrlFetchApp.fetch(url, params).getBlob();
blob.setName(ss.getName() + ".xlsx");
MailApp.sendEmail("Email Address Here", "Subject Here", "Body of Email
Here", {attachments: [blob]});
} catch (f) {
Logger.log(f.toString());
}
}
And trying to combine this to it to reference cells for me instead of edited the script.
function sendEmails() {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
SpreadsheetApp.setActiveSheet(sheet.getSheetByName('Email Test'))
var startRow = 2; // First row of data to process
var numRows = 2; // Number of rows to process
// Fetch the range of cells A2:B3
var dataRange = sheet.getRange(startRow, 1, numRows, 2)
// Fetch values for each row in the Range.
var data = dataRange.getValues();
for (i in data) {
var row = data[i];
var emailAddress = row[0]; // First column
var message = row[1]; // Second column
var subject = "Sending emails from a Spreadsheet";
MailApp.sendEmail(emailAddress, subject, message);
}
}
Again both work on there own, but wont work when combined.
This is what I have compiled and it does send the email and attachement, but just to myself, no other recipients. Needing at least it to go to 6 other people at once.
function getGoogleSpreadsheetAsExcel(){
try {
var ss = SpreadsheetApp.getActive();
var url = "https://docs.google.com/feeds/download/spreadsheets/Export?key="
+ ss.getId() + "&exportFormat=xlsx";
var params = {
method : "get",
headers : {"Authorization": "Bearer " + ScriptApp.getOAuthToken()},
muteHttpExceptions: true
};
var blob = UrlFetchApp.fetch(url, params).getBlob();
blob.setName(ss.getName() + ".xlsx");
var sheet = SpreadsheetApp.getActiveSpreadsheet();
SpreadsheetApp.setActiveSheet(sheet.getSheetByName('Email Test'))
var startRow = 2; // First row of data to process
var numRows = 2; // Number of rows to process
// Fetch the range of cells A2:B3
var dataRange = sheet.getRange(startRow, 1, numRows, 2)
// Fetch values for each row in the Range.
var data = dataRange.getValues();
for (i in data) {
var row = data[i];
var emailAddress = row[0]; // First column
var message = row[1]; // Second column
var subject = "Sending emails from a Spreadsheet";
MailApp.sendEmail(emailAddress, subject, message, {attachments: [blob]});
}
}
catch (f) {
Logger.log(f.toString());
}
}
My query relates to this Google Form responses spreadsheet. I'm trying to adapt the script I got from here.
function cleanup() {
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Form responses 1');
var values = sheet.getDataRange().getValues();
var InAYear = (Date.now()/86400000 + 25569) + 365;
for (var i = values.length - 1; i >= 0; i--) {
if ( values[i][5] >= InAYear) {
sheet.deleteRow(i+1);
}
}
}
I'm trying to get this to compare the date in the Start Date column of the sheet with the date in a year from now and delete the row if the column entry is greater than this (ie. if the date on the sheet is more than a year in advance). However, I obviously don't understand how to get the two different dates in the same format because examining variable values when debugging shows wildly different values.
Try the following script code:
function cleanup() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName('Form responses 1');
var values = sheet.getDataRange().getValues();
var today = Utilities.formatDate(new Date(), ss.getSpreadsheetTimeZone(), 'MM/dd/yyyy')
for (var i = values.length - 1; i >= 0; i--) {
if ( values[i][4] != '' && dateDiffInDays(values[i][4],today) > 365 ) {
sheet.deleteRow(i+1);
}
}
};
function dateDiffInDays(d1,d2) {
var date1 = new Date(d1);
var date2 = new Date(d2);
var timeDiff = date1.getTime() - date2.getTime();
return Math.ceil(timeDiff / (1000 * 3600 * 24));
};
It looks like I have it working, and sending me an email.
function cleanup(e) {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName('Form responses 1');
var values = sheet.getDataRange().getValues();
var today = new Date();
var InAYear = new Date();
InAYear.setFullYear( today.getFullYear()+1 );
var emailaddress = "****";
var subject = "Annual Leave Request";
var message = "Annual Leave has been requested as follows:" + "\n\n";
for (var i = values.length - 1; i >= 0; i--) {
if ( values[i][4] > InAYear ) {
sheet.deleteRow(i+1);
subject = "Annual Leave Request - Rejected";
message = "The following annual leave request was rejected due to being more than one year in advance:" + "\n\n";
}
}
for(var field in e.namedValues) {
message += field + ':'
+ "\n" + e.namedValues[field].toString() + "\n\n";
}
MailApp.sendEmail(emailaddress, subject, message);
}
Thank you to Kishan, without who's help I would not have been able to get to this stage.