Select case to email different sheet depending on selection - email

I'm using the following script that converts a sheet to a .csv file and then emails it to a person.
RANGE="A1:AC20";
SHEET_NAME="Biomisters.csv";
//Types available : pdf,csv or xlsx
EXPORT_TYPE="csv";
function EmailBiomisters() {
//Assign The Spreadsheet,Sheet,Range to variables
var ss=SpreadsheetApp.getActiveSpreadsheet();
var sheet=ss.getSheetByName(SHEET_NAME);
var range=sheet.getRange(RANGE);
//Range values to export
var values=range.getValues();
//Create temporary sheet
var sheetName=Utilities.formatDate(new Date(), "GMT", "MM-dd-YYYY hh:mm:ss");
var tempSheet=ss.insertSheet(sheetName);
//Copy range onto that sheet
tempSheet.getRange(1, 1, values.length, values[0].length).setValues(values);
//Save active sheets (Unhidden)
var unhidden=[];
for(var i in ss.getSheets()){
if(ss.getSheets()[i].getName()==sheetName) continue;
if(ss.getSheets()[i].isSheetHidden()) continue;
unhidden.push(ss.getSheets()[i].getName());
ss.getSheets()[i].hideSheet();
}
//Authentification
var params = {method:"GET",headers:{"authorization":"Bearer "+ ScriptApp.getOAuthToken()}};
var url="https://docs.google.com/spreadsheets/d/"+ss.getId()+"/export?format="+EXPORT_TYPE;
//Fetch URL of active spreadsheet
var fetch=UrlFetchApp.fetch(url,params);
//Get content as blob
var blob=fetch.getBlob();
var mimetype;
if(EXPORT_TYPE=="pdf"){
mimetype="application/pdf";
}else if(EXPORT_TYPE=="csv"){
mimetype="text/csv";
}else if(EXPORT_TYPE=="xlsx"){
mimetype="application/xlsx";
}else{
return;
}
//Send Email
var sheet1 = ss.getSheetByName('data').getRange("B1").getValue();
//var mesbody = sheet1.getRange("B1");
GmailApp.sendEmail('test#test.com',
'Biomisters.csv',
sheet1,
{
attachments: [{
fileName: "Biomisters" + "."+EXPORT_TYPE,
content: blob.getBytes(),
mimeType: mimetype
}]
});
//Reshow the sheets
for(var i in unhidden){
ss.getSheetByName(unhidden[i]).showSheet();
}
//Delete the temporary sheet
ss.deleteSheet(tempSheet);
}
What i want to achieve is to be able to select a SHEET_NAME from a drop-down in cell A3.
In this instance SHEET_NAME is "Biomisters.csv", but I have ten other sheets to choose from.
I then need to change every instance in the code where "Biomisters.csv" is mentioned to the current selection in A3.
The RANGE doesn't change, the email address to send too doesn't change either.
The only things that would change on selection are:
SHEET_NAME; email subject line; email attachment
P.S. I take no credit for the above code. I found it online and edited it in the most basic form to suit my needs.

Use ss.getSheetByName("Name of the sheet with the dropdown").getRange("A3").getValue() to retrieve the chosen value of the dropdown dinamically
Use SHEET_NAME.split(".")[0] to retrieve the name of the sheet without extension - see here
Replace the hardcoded subjet with a variable
Sample:
RANGE="A1:AC20";
//Types available : pdf,csv or xlsx
EXPORT_TYPE="csv";
function EmailBiomisters() {
//Assign The Spreadsheet,Sheet,Range to variables
var ss=SpreadsheetApp.getActiveSpreadsheet();
var SHEET_NAME=ss.getSheetByName("Name of the sheet with the dropdown").getRange("A3").getValue();//"Biomisters.csv";
var sheet=ss.getSheetByName(SHEET_NAME);
var range=sheet.getRange(RANGE);
//Range values to export
var values=range.getValues();
//Create temporary sheet
var sheetName=Utilities.formatDate(new Date(), "GMT", "MM-dd-YYYY hh:mm:ss");
var tempSheet=ss.insertSheet(sheetName);
//Copy range onto that sheet
tempSheet.getRange(1, 1, values.length, values[0].length).setValues(values);
//Save active sheets (Unhidden)
var unhidden=[];
for(var i in ss.getSheets()){
if(ss.getSheets()[i].getName()==sheetName) continue;
if(ss.getSheets()[i].isSheetHidden()) continue;
unhidden.push(ss.getSheets()[i].getName());
ss.getSheets()[i].hideSheet();
}
//Authentification
var params = {method:"GET",headers:{"authorization":"Bearer "+ ScriptApp.getOAuthToken()}};
var url="https://docs.google.com/spreadsheets/d/"+ss.getId()+"/export?format="+EXPORT_TYPE;
//Fetch URL of active spreadsheet
var fetch=UrlFetchApp.fetch(url,params);
//Get content as blob
var blob=fetch.getBlob();
var mimetype;
if(EXPORT_TYPE=="pdf"){
mimetype="application/pdf";
}else if(EXPORT_TYPE=="csv"){
mimetype="text/csv";
}else if(EXPORT_TYPE=="xlsx"){
mimetype="application/xlsx";
}else{
return;
}
//Send Email
var sheet1 = ss.getSheetByName('data').getRange("B1").getValue();
//var mesbody = sheet1.getRange("B1");
var subject = SHEET_NAME;
var nameWithoutExtension = SHEET_NAME.split(".")[0];
GmailApp.sendEmail('test#test.com',
subject,
sheet1,
{
attachments: [{
fileName: nameWithoutExtension + "."+EXPORT_TYPE,
content: blob.getBytes(),
mimeType: mimetype
}]
});
//Reshow the sheets
for(var i in unhidden){
ss.getSheetByName(unhidden[i]).showSheet();
}
//Delete the temporary sheet
ss.deleteSheet(tempSheet);
}

Related

onFormSubmit(e) I need to sum 4 columns and output to a PDF

This seems like a simple problem, add 4 Form Event columns(Cost 1, Cost 2, Cost 3, Cost 4) and output calculated 'Total' to a PDF via email utilizing a template. I have no problem getting the Event(e) data to the template and sent via email but cannot get the total. I've tried many different Google App Scripts from this site to no avail. Currently, I have a separate sheet called 'Total' and created an array that captures the Event data columns and displays exactly what I want but I cannot get it to the template, problem code may be on line 20. I've included links to the template as well as the Spreadsheet and the Google App Script
// Get template from Google Docs and name it
var docTemplate = "1Ti1n71wpA-U5X9yLqSIfLC9VXqcxOGGsZQhYq0ZwJX4"; // *** replace with your template ID ***
var docName = "Calculate the total";
// When Form Gets submitted
function onFormSubmit(e) {
var name = "Rick"
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName('Total'); //Get 'Total' sheet
var row = sheet.getLastRow(); //Get 'Total' last row
//Get information from form and set as variables
var todaysDate = Utilities.formatDate(new Date(), "CST", "MM/dd/yyyy, hh:mm");
var email_address = "MyEmail address";
var cost1 = e.values[1];
var cost2 = e.values[2];
var cost3 = e.values[3];
var cost4 = e.values[4];
var total = sheet.getRange(row, [1]).getValue(); //Is this the problem?
// Logger.log(e.namedValues);
// Get document template, copy it as a new temp doc, and save the Documents ID
var copyId = DriveApp.getFileById (docTemplate)
.makeCopy(docName + ' for '+ name)
.getId();
// Open the temporary document
var copyDoc = DocumentApp.openById(copyId);
// Get the documents body section
var copyBody = copyDoc.getActiveSection();
// Replace place holder keys,in our google doc template
copyBody.replaceText('<<name>>', name);
copyBody.replaceText('<<cost1>>', cost1);
copyBody.replaceText('<<cost2>>', cost2);
copyBody.replaceText('<<cost3>>', cost3);
copyBody.replaceText('<<cost4>>', cost4);
copyBody.replaceText('<<total>>', total);
copyBody.replaceText('<<timeStamp>>', todaysDate);
// Save and close the temporary document
copyDoc.saveAndClose();
// Convert temporary document to PDF by using the getAs blob conversion
var pdf = DriveApp.getFileById(copyId).getAs("application/pdf");
// Attach PDF and send the email
var subject = "Your Total Cost Project Script";
var body = name + ", here is the total cost for your project ";
MailApp.sendEmail(email_address, subject, body, {htmlBody: body, attachments: pdf});
// Delete temp file
DriveApp.getFileById(copyId).setTrashed(true);
}
Spreadsheet - https://docs.google.com/spreadsheets/d/144t33X98eZIAH2k5hCA--fFeUzmJCGefKI7lC1EE4Xc/edit?usp=sharing
Template - https://docs.google.com/document/d/1Ti1n71wpA-U5X9yLqSIfLC9VXqcxOGGsZQhYq0ZwJX4/edit?usp=sharing

Unable to add inline image to email in google apps script

I'm new to Google Apps script and am trying to add an image inline to an automated response email.
The auto reply works perfectly, the main text of the email formats well in plain text and html.
the problem i'm facing is that the image does not appear.
my code:
// This constant is written in column Y for rows for which an email
// has been sent successfully.
var EMAIL_SENT = 'EMAIL_SENT';
/**
* Sends non-duplicate emails with data from the current spreadsheet.
*/
function sendEmails2() {
var sheet = SpreadsheetApp.getActiveSpreadsheet();
SpreadsheetApp.setActiveSheet(sheet.getSheetByName('Data'))
var startRow = 2; // First row of data to process
// Fetch the range
var dataRange = sheet.getRange("L2:L1000")
var dataRange2 = sheet.getRange("K2:K1000")
var dataRange3 = sheet.getRange("O2:O1000")
var dataRange4 = sheet.getRange("Y2:Y1000")
var dataRange5 = sheet.getRange("B2:B1000")
// Fetch values for each row in the Range.
var data = dataRange.getValues();
var data2 = dataRange2.getValues();
var data3 = dataRange3.getValues();
var data4 = dataRange4.getValues();
var data5 = dataRange5.getValues();
for (var i = 0; i < data.length; ++i) {
var yesno = data2[i]
if(yesno == "Yes"){
var TFlogoUrl = "https://drive.google.com/openid=1nzmvP_zzOms1HiBoFCsVLFjDM6ZzM287";
var TFlogoBlob = UrlFetchApp
.fetch(TFlogoUrl)
.getBlob()
.setName("TFlogoBlob");
var emailAddress = data[i];
var ShipID = data3[i];
var cmdrID = data5[i];
var TFmsg = "Hi " + cmdrID + ",/n /nThank you for signing up to The Fatherhoods Lost Souls Expedition./n /nYour unique Ship ID is: " + ShipID + "/n /nWe look forward to seeing you on the expedition CMDR!/n /nFly Safe,/nThe Lost Souls Expedition team.";
var htmlTFmsg = "Hi " + cmdrID + ",<br> <br>Thank you for signing up to The Fatherhoods Lost Souls Expedition.<br> <br>Your unique Ship ID is: " + ShipID + "<br> <br>We look forward to seeing you on the expedition CMDR!<br> <br>Fly Safe,<br>The Lost Souls Expedition team.<br><img src='cid:TFlogo'>";
emailSent = data4[i]; // email sent (column Y)
if (emailSent != EMAIL_SENT) { // Prevents sending duplicates
var subject = "Lost Souls Expedition Sign up confirmation";
MailApp.sendEmail(emailAddress,subject,TFmsg,{
htmlBody: htmlTFmsg,
inlineImage:
{
TFlogo:TFlogoBlob
}
});
sheet.getRange("Y" + (startRow + i)).setValue(EMAIL_SENT);
// Make sure the cell is updated right away in case the script is interrupted
SpreadsheetApp.flush();
}
}
}
}
How about this modification?
Modification points:
You cannot retrieve the file blob from this URL var TFlogoUrl = "https://drive.google.com/openid=1nzmvP_zzOms1HiBoFCsVLFjDM6ZzM287";. If you want to retrieve the file blob from URL, please use var TFlogoUrl = "http://drive.google.com/uc?export=view&id=1nzmvP_zzOms1HiBoFCsVLFjDM6ZzM287";. 1nzmvP_zzOms1HiBoFCsVLFjDM6ZzM287 is the file ID.
As an another method, from the file ID, it is found that the values of getSharingAccess() and getSharingPermission() are ANYONE_WITH_LINK and VIEW, respectively. So you can also retrieve the blob using var TFlogoBlob = DriveApp.getFileById("1nzmvP_zzOms1HiBoFCsVLFjDM6ZzM287").getBlob().setName("TFlogoBlob");. I recommend this.
When you want to use the inline image to email, please modify from inlineImage to inlineImages.
The script which reflected above points is as follows.
Modified script:
Please modify your script as follows.
From:
var TFlogoUrl = "https://drive.google.com/openid=1nzmvP_zzOms1HiBoFCsVLFjDM6ZzM287";
var TFlogoBlob = UrlFetchApp.fetch(TFlogoUrl).getBlob().setName("TFlogoBlob");
To:
var id = "1nzmvP_zzOms1HiBoFCsVLFjDM6ZzM287";
var TFlogoBlob = DriveApp.getFileById(id).getBlob().setName("TFlogoBlob");
And
From:
inlineImage: {TFlogo:TFlogoBlob}
To:
inlineImages: {TFlogo:TFlogoBlob}
References:
sendEmail(recipient, subject, body, options)
If I misunderstand your question, please tell me. I would like to modify it.

modify to email from a list contained in the sheet

I need to modify this code to email the people in a list held on a sheet named "Data" under column 1 (A),
Is this possible while still being able to email out the charts?
function
emailCharts(sheet,emails,emailSubject){
var targetspreadsheet = SpreadsheetApp.getActiveSpreadsheet(); // Active spreadsheet of the key file
var sheet = targetspreadsheet.getSheetByName('Overview'); // Change the sheet name
var emailSubject = 'absence review ';
var emails = ""; // your email ID
var charts = sheet.getCharts();
if(charts.length==0){
MailApp.sendEmail({
to: emails,
subject: "ERROR:"+emailSubject,
htmlBody: "No charts in the spreadsheet"});
return;
}
var chartBlobs=new Array(charts.length);
var emailBody="Charts<br>";
var emailImages={};
for(var i=0;i<charts.length;i++){
var builder = charts[i].modify();
builder.setOption('vAxis.format', '#');
var newchart = builder.build();
chartBlobs[i]= newchart.getAs('image/png');
emailBody= emailBody + "<p align='center'><img src='cid:chart"+i+"'> </p>";
emailImages["chart"+i]= chartBlobs[i];
}
MailApp.sendEmail({
to: emails,
subject: emailSubject,
htmlBody: emailBody,
inlineImages:emailImages});
}
Any help please
var email = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Data").getRange(1,1).getValue();

Script is clearing data too early, does anyone know why?

So I'm working on a project in Google Sheets, using scripting, that will eventually do the following;
Firstly, based on a name in a Cell , find the last 9 entries for that person in form responses.
It then arranges that data in a way that I need and writes it to a sheet, within my spreadsheet
The last part of the script (not my own work, but something i found here)
Script I found online
I've tried to adapt for my needs, not quite there yet. Creates a PDF, saves it in google drive then emails it.
This part requires a bit more work, as I want to specify what the PDF is called using the name and date. Also I'd like to specify where it's saved in google. Lastly the script only produces one PDF. Would like to eventually duplicate the script so I can either create 1 PDF or create them in batches. Will possibly post about these later, if I get stuck.
So anyways that is the overview.
Currently the script works and can query the data I want, write it to a sheet, save it to drive as PDF and email it to a single hard-coded email address. Awesomeness.
But I then tried to add a function called clearRanges which would clear out the template sheet before writing data. I used name ranges to define the 3 sections to clear. But since introducing it, and i've tried it in various parts of my script. I'm getting blank PDF's in my drive and by email.
It's like it's not waiting for the PDF to be created or email to be sent before clearing data. I've tried to put it at the start of my script too, but same thing. Got no idea why.
I was playing around with lock and waitlock as a possible solution, but it didn't seem to help.
If anyone can help out, I'd appreciate it.
function getAgentName() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
Browser.msgBox("Please go to the sheet called PDF Creator, in cell A2, choose the agent you wish to create a PDF for");
var sheet = ss.getSheetByName("PDF Creator");
var range = sheet.getRange("A2")
var value = range.getValue();
if (value == 0) {
Browser.msgBox("You need to go to the sheet named PDF Creator and put an agent name in cell A2");
} else {
getAgentData(value);
}
}
function getAgentData(value) {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sourceSheet = ss.getSheetByName("Form responses 1")
var sourceRange = sourceSheet.getDataRange();
var sourceValues = sourceRange.getValues();
var agentData = [];
var commentsData = [];
for (i = 0; i < sourceValues.length; i++) {
// Defines the data layout for PDF.
var agentName = sourceValues[i][2];
var dateTime = sourceValues[i][3];
var callType = sourceValues[i][7];
var opening = sourceValues[i][8];
var rootCause = sourceValues[i][9];
var rootFix = sourceValues[i][10];
var process = sourceValues[i][11];
var consumer = sourceValues[i][12];
var control = sourceValues[i][13];
var wrapup = sourceValues[i][14];
var dpa = sourceValues[i][15];
var score = sourceValues[i][22];
var comments = sourceValues[i][16];
var agentRow = [dateTime, callType, opening, rootCause, rootFix, process, consumer, control, wrapup, dpa, score];
var commentsRow = [dateTime, comments];
if (agentName == value && agentData.length < 9) {
agentData.push(agentRow)
commentsData.push(commentsRow)
}
}
agentData.sort(function (a, b) {
return b[0] - a[0]
});
commentsData.sort(function (a, b) {
return b[0] - a[0]
});
var destSheet = ss.getSheetByName("AgentPDF");
destSheet.getRange("A1").setValue(value + "'s Quality Score card");
var range = destSheet.getRange(6, 1, agentData.length, agentData[0].length);
range.setValues(agentData);
var commentRange = destSheet.getRange(18, 1, commentsData.length, commentsData[0].length);
commentRange.setValues(commentsData);
emailSpreadsheetAsPDF();
}
/* Send Spreadsheet in an email as PDF, automatically */
function emailSpreadsheetAsPDF() {
// Send the PDF of the spreadsheet to this email address
var email = "firstname.lastname#domain.co.uk";
// Subject of email message
// The date time string can be formatted in your timezone using Utilities.formatDate method
var subject = "PDF Reports - " + (new Date()).toString();
// Get the currently active spreadsheet URL (link)
// Or use SpreadsheetApp.openByUrl("<<SPREADSHEET URL>>");
var ss = SpreadsheetApp.getActiveSpreadsheet();
// Email Body can be HTML too with your logo image - see ctrlq.org/html-mail
var body = "PDF generated using code at ctrlq.org from sheet " + ss.getName();
var url = ss.getUrl();
url = url.replace(/edit$/, '');
/* Specify PDF export parameters
// From: https://code.google.com/p/google-apps-script-issues/issues/detail?id=3579
exportFormat = pdf / csv / xls / xlsx
gridlines = true / false
printtitle = true (1) / false (0)
size = legal / letter/ A4
fzr (repeat frozen rows) = true / false
portrait = true (1) / false (0)
fitw (fit to page width) = true (1) / false (0)
add gid if to export a particular sheet - 0, 1, 2,..
*/
var url_ext = 'export?exportFormat=pdf&format=pdf' // export as pdf
+ '&size=a4' // paper size
+ '&portrait=1' // orientation, false for landscape
+ '&fitw=true&source=labnol' // fit to width, false for actual size
+ '&sheetnames=false&printtitle=false' // hide optional headers and footers
+ '&pagenumbers=false&gridlines=false' // hide page numbers and gridlines
+ '&fzr=false' // do not repeat row headers (frozen rows) on each page
+ '&gid=928916939'; // the sheet's Id
var token = ScriptApp.getOAuthToken();
// var sheets = ss.getSheets();
//make an empty array to hold your fetched blobs
var blobs = [];
// for (var i=0; i<sheets.length; i++) {
// Convert individual worksheets to PDF
// var response = UrlFetchApp.fetch(url + url_ext + sheets[i].getSheetId(), {
var response = UrlFetchApp.fetch(url + url_ext, {
headers: {
'Authorization': 'Bearer ' + token
}
});
//convert the response to a blob and store in our array
blobs[0] = response.getBlob().setName("Tester " + '.pdf');
// }
//create new blob that is a zip file containing our blob array
// var zipBlob = Utilities.zip(blobs).setName(ss.getName() + '.zip');
var test = DriveApp.createFile(blobs[0]);
//optional: save the file to the root folder of Google Drive
DriveApp.createFile(test);
// Define the scope
Logger.log("Storage Space used: " + DriveApp.getStorageUsed());
// If allowed to send emails, send the email with the PDF attachment
if (MailApp.getRemainingDailyQuota() > 0)
var lock = LockService.getScriptLock();
GmailApp.sendEmail(email, subject, body, {
attachments: [test]
});
lock.waitLock(20000);
lock.releaseLock();
clearRanges();
}
function clearRanges() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
ss.getRangeByName('Header').clearContent();
ss.getRangeByName('Scores').clearContent();
ss.getRangeByName('Comments').clearContent();
}
Can you try adding SpreadsheetApp.flush();
around line 60 before calling emailSpreadsheetAsPDF();
SpreadsheetApp.flush()
commentRange.setValues(commentsData);
SpreadsheetApp.flush();
emailSpreadsheetAsPDF();
I've faced a similar problem before and this worked.

Google Apps Script: read text from a .txt file

After taking a look at the provided tutorial for sending emails from a spreadsheet with Google Apps Script, I modified the given code with aims to be able to send the set of emails out with attachments as well.
It works well enough, even with a couple quirks from the limitations of Google Apps Script (the files have to be in the Google Drive, and all files in the Google Drive with whichever name is appropriate are taken from all folders in the drive).
function sendEmails() {
var sheet = SpreadsheetApp.getActiveSheet();
var startRow = 2; // First row of data to process
var numRows = 1; // Number of rows to process
// Fetch the range of cells A2:C3
var dataRange = sheet.getRange(startRow, 1, numRows, 3)
// Fetch values for each row in the Range.
var data = dataRange.getValues();
for (i in data) {
var row = data[i];
var emailAddress = row[0]; // First column
var message = row[1]; // Second column
var attachment = row[2]; // File name provided.
var subject = "Mass Email";
var files = DriveApp.getFilesByName(attachment); // Get all files with name.
var blobs = []; // Array for attachment.
// Move files into blobs
while (files.hasNext()) {
var file = files.next();
blobs.push(file.getAs(MimeType.PLAIN_TEXT));
}
MailApp.sendEmail(emailAddress, subject, message, {
attachments: blobs, // add attachments
cc: "extra#email.com" // CC to employer
});
}
}
After I first used it, however, I learned that I need to send the files not as attachments, but as the message body of the emails, among some other changes (this is for work). That is, I will only ever email one 'attachment' at a time to each email, and instead of that file being an attachment, its content should be copied over to the message of the email. The attachments are currently text files, and I'd like them to stay that way, but it isn't the most vital thing.
I cannot determine a way to do this with Google Apps Script. Is this possible, or will I have to have a different way of emailing these files? (Hopefully not by hand.)
Try this. It's more faster and simpler.
var docContent = file.getBlob().getDataAsString();
Logger.log(docContent);
as mentioned in my last comment, converting your .txt files to Google documents makes it easy to achieve.
see below (suggestion)
function sendEmails() {
var sheet = SpreadsheetApp.getActiveSheet();
var startRow = 2; // First row of data to process
var numRows = 1; // Number of rows to process
// Fetch the range of cells A2:C3
var dataRange = sheet.getRange(startRow, 1, numRows, 3)
// Fetch values for each row in the Range.
var data = dataRange.getValues();
for (i in data) {
var row = data[i];
Logger.log(row)
var emailAddress = row[0]; // First column
var message = row[1]; // Second column
var attachment = row[2]; // File name provided.
var subject = "Mass Email";
var files = DriveApp.getFilesByName(attachment); // Get all files with name.
while (files.hasNext()) {
var file = files.next();
var Id = file.getId();
var content = DocumentApp.openById(Id).getBody().getText();
Logger.log(content)
MailApp.sendEmail(emailAddress, subject, message+'\n'+content)
}
}
}