I am one step away from finishing up a report in Crystal 2008. I have included a snapshot of the report below. For some reason I cannot get the formula in the yellow column to calculate correctly. I am trying to divide the value of Net A for each main data source/year into the yearly Total of Net A to get the % of Data for each Main Data Source. Net A is pulling from a field in access and the total of Net A is a running total based on a current Run Date using formula ({HNT_End_To_End_Data.REPT_YYMM} = cStr(currentdate,'yyMM') in the evaluate section of the running total and the field is reset on each change of Year.
The formula in the yellow column is currently ({HNT_End_To_End_Data.Net_A}/Sum ({HNT_End_To_End_Data.Net_A}))*100 and is showing values that are like it's doing NetA divided into the grand total of Net A of all 3 years (3,727,560/108,666,439) rather than the dividing into individual year (3,727,560/34,981,163). I'm attempting to get the formula to divide each Main Data Source for each year into the yearly Net A total.
I've tried doing many different formulas and have had no luck, so would appreciate any suggestions anyone might have.
Do you have a group on year({sometable.somedate})? You need to add that group into your aggregate (sum) function:
(
{HNT_End_To_End_Data.Net_A}
/
Sum({HNT_End_To_End_Data.Net_A}, year({sometable.somedate}))
) * 100
EDIT: After reviewing the report I can see you are using a conditional formula {HNT_End_To_End_Data.REPT_YYMM} <> cStr(currentdate,'yyMM') to suppress the detail section. So SUM({HNT_End_To_End_Data.Net_A},{HNT_End_To_End_Data.SERVICE_THRU_YEAR}) is actually including the records which aren't being displayed. You have a number of ways to get around this. The simplest is probably to create a new formula for net_a:
if {HNT_End_To_End_Data.REPT_YYMM} <> cStr(currentdate,'yyMM') then
{HNT_End_To_End_Data.Net_A}
else
0;
You can then do:
(
{HNT_End_To_End_Data.Net_A}
/
Sum({#net_a}, year({sometable.somedate}))
) * 100
Related
Im new to Crystal report. Would appreciate for your help and advice.
I have applied the 1st formula add into the crystal report and trying to sum it if the value is only 1. Attempted to create 2nd formula but having the error.
Formula: test3
if(Count ({CUSTINVOICEJOUR.INVOICEID}, {CUSTINVOICEJOUR.INVOICEID})) = 2 then 1 else 0
sum ({#Test3})
error - this field cannot be summarized
Crystal cannot total formulas that depend on totals.
You can define a numeric variable and increment it in a GF formula using the same conditional logic. Then, display the resulting total in a formula below the "action".
You didn't describe what level of aggregation you are after (grand total across level 1 subtotals? Level 1 total across level-2 subtotals?) so it's difficult to refer to appropriate level of "action" in more concrete terms.
I am trying to calculate average of 2 columns in another column in Tableau but difficult part is grand total is not getting average instead it is the sum of 3rd calculated field.
A B Calculated field
10 5 2
6 3 2
T 16 8 4 (Here I should get 2 instead it is taking sum of column)
Here I am unable to write separate formula for row totals and grand totals, Only one formula (Calculated Field) is allowed and when I am dragging on sheet it is by default aggregating to sum.
Note: I am expert in Crystal and BO but beginner in Tableau.
Update
Code used for LoD
{FIXED [Product Category]: AVG([Sales])}
Below image is what I got after implementation I have tried with 2 columns but the result is same if I use only one column (I am trying to get the average of sales)
You are almost there - the Grand Total by default does a SUM function you just have use the Total All Using --> Average option.
Output : Level wise SUM(Profit) later averaged across columns and rows. (Show Column Grand Total & Show Row Grand Total active)
Update: Answering the question below. To get the Row-wise avg (which is Cat1-vag in this case) you could just drop the measure and change it to AVG(). Since you needed in a Calculated Field you could use a Simple FIXED LOD. You can also uncheck aggregated measures from Analysis dropdown and have no Dimension in column or row like unlike what this example shows and still get three different averages. Cheers.
{FIXED [Cat1]:AVG([Profit])}
Check out this very smart work around from Joe Mako.
https://community.tableau.com/thread/112791
create a calc field like:
IF FIRST()==0 THEN
WINDOW_AVG(SUM([Sales]),0,IIF(FIRST()==0,LAST(),0))
END
duplicate your Category field
place "Category (copy)" on the level of detail
set the compute using for the calc field pill to use "Category (copy)"
The window function in the calculated field only takes into account what's in the view, and aggregate based on those number.
I'm having an issue with tables calculations in tableau. I've got sales per manager and the target. I wanna have a calculation of the targets achievement.
That's what my data looks like and the percentage I wanna get:
Unfortunately, Tableau sums up the percentage and gives me the following results:
Target columns is a calculated field. E.g.
IF [Manager Name] = "Manager 1" THEN "190000"
The % columns is a calculated field and calculated as the following:
FLOAT([Profit]) / FLOAT([Target])
I tried to play with Table Calculations but it never worked.
You are right in that a table calculation would help solve your issue. As you have the % field now, Tableau is just summing the field for each manager to get your subtotal. To get Tableau to calculate the subtotal smartly, as you would expect, you need to modify your % field formula.
Your way: Calculate Percentage for each manager and then SUM for subtotal
Fixed Way: Indicate to Tableau that you want the field to be calculated by summing all profit values first in the partition (Location) and then divide to get the percentage. In this case (330000/532000).
You can modify your % field to look something like the following:
WINDOW_SUM(FLOAT(SUM([Profit])))/WINDOW_SUM(FLOAT(SUM([Target])))
See the below thread for some more information on how the windowing functions can help with aggregate calculations
https://community.tableau.com/thread/200670
How do I get a crosstab in Crystal Reports 2013 to exclude null values from a crosstab average?
For example
Procedure Name : OCT RETINA
Procedure Count : 8
Procedures with Completion Times Populated : 6
Summary of all 6 Completion Times : 101
I was expecting the average of the Completion Times to be calculated as 101/6. Instead, Crystal Reports is calculating the average as 101/8. It needs to be calculated as 101/6 (without counting null values in the denominator).
Adding another group is not an option because of the very specific way the values are sorted in the detail (hence a crosstab in a footer). The names of the procedures are dynamic so keeping a running total of each procedure's average completion time is not an option either.
Thanks in advance!!!!
One solution would be instead of taking the field create a formula use that in cross tab.
Create a formula #count
if << procedure field>>=<<your value>>
then 1
else 0
Now place the formula and take sum instead of count
Thanks for everyone's feedback! The answer is to use Weighted Average instead of just a plain old Average.
All I had to do was
a. Create a formula field called IncludeProcInDenominator and set the value to
if {Command.ProcTime} > 0 then 1
b. Right click on the Average Proc Time calculation in the crosstab and select Edit Summary
c. When the Edit Summary dialog box appears, in the Calculate This Summary drop down, select Weighted average with
d. In the dropdown box underneath that, select #IncludeProcInDenominator
In effect, the only values that are averaged are the ones where #IncludeProcInDenominator = 1
Thanks for everyone's help!
I am using Crystal 9 and have created a report showing calls logged by users, time taken to close the call, Solved with (allocated a value to the latter field depending on time taken eg. 1-59 mins = < 1 hr = 1), 60-239 mins = < 4 = 4. I have then grouped the results by users and got totals for each of the Solved values
Solved1 = solved in less than 1 hour
eg group total shows (when record data hidden)
User1 (Total Calls= 74) (Solved1 = 42) (Percentage1 = 56.76)
User2 (Total Calls= 17) (Solved1 = 2) (Percentage1 = 11.76)
Total Calls and Solved1 are obtained using Running Total Fields.
Percentages are Formula fields and calculated as follows:
Percentage1 = Solved1/Total Calls * 100
My problem is that I need to graph the percentage values for each user for each Solved value eg. 56.76 and 11.76 on one chart. This would be easy except that Crystal doesn't let me select this field in the chart option because it's calculated from two Running Totals.
Since some formulas are accepted by the Chart expert and running totals are also accepted, is there a way I can calculate the percentage which it would find acceptable? Or can I put the total and Solved value in the chart and have the chart calculate the percentage somehow? I was looking at using count and I can get the count to count all the records for a single person but not where say the value in a specific field = '1'
eg count (call_id, )/count (call_id, closedby) * 100
Does anyone know how I can write that fomula or any other way of graphing a percentage?
You can do this using Crystal formulas.
Set up a formula for Solved1 - something like
if {myTable.timeTaken} < 60 then 1 else 0
Next, set up a formula for Percentage1 - something like:
100*sum(#Solved1,{myTable.closedBy}) / count({myTable.call_id},{myTable.closedBy})
Drag and drop the formula for Percentage1 onto the report layout, then you should be able to add it from Report Fields onto your graph in the Data tab of the Chart Expert. (You may then want to remove the Percentage1 formula item from the report layout.)
I ran into a similar issue trying to graph On Time Delivery percentages.
I have three percentages to display: On Time, 1-3 days late, and over 3 days late.
I was in need of displaying zero percents as well, i.e. when there were no records that were "1-3 days late" I still needed to show 0% as one of my bars. The above did not address that. I ended using this resolution with a twist.
I created 4 formulas:
one to return 1 if the record was on time else 0
one for the 1-3 days,
one for the over 3 records.
one for each record returning a value of 1.
With that I was able to create my percentage fields using the Sum of one of the first 3 formulas divided by the sum of the "1" formula. Crystal would not work if I used the Count(...) function on a key field. It only worked when using the Sum(...) function in my percentage formulas.