I want to know if it's possible to have a Google Apps for Businesses account with say 2 emails "hosted" there and also have 3 other emails accounts on my mail server. So can I set up the MX Records to "redirect" emails to the Google server first (highest priority MX records), if it doesn't find the destination email there, have it "send" to my regular mail server?
This way I can have 2 email accounts with all the "benefits" on Google Apps and 3 other not so important ones (like contact#, financial# etc) on my regular email server, managed from my cPanel interface.
Thanks
To anyone seeing this post, I'll answer my own question: yes it's possible. You need to set up "Split delivery" in your Google Apps account. More about this here: http://support.google.com/a/bin/answer.py?hl=en&answer=173534
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I want to point my MX records from my existing server (Hostgator) to Google mail, to receive in Google my new emails. If I don't delete the email addresses that I set up in Webmail, can I still access my old emails stored there, or will they be lost when I change the MX records in the DNS?
If you don't delete or cancel your eMail service with Hostgator then your existing eMails should remain in your Webmail account.
I'm guessing as I don't use Hostgator that you access your webmail via an address like webmail.yourdomain.com or directly via the Hostgator webmail (again a guess). If you use webmail.yourdomain.com then just leave this entry in your DNS and you will be able to continue accessing it as you do now once you change your MX records to Google.
Depending on how much mail you have in your current Hostgator account you could look at using Mailbox Imapsync https://imapsync.lamiral.info/X/ which will allow you to 'move' your eMails from Hostgator to Google Mail.
I've used ImapSync a few times and it works well but I have not tried to send anything to Google.
If you do try it with Google please let me know if it works for you.
I registered G-Suite free long ago for my domain. We use Google Drive for file sharing and emails under that domain. Recently Google seems forcing me to upgrade to their pay plan. They list some of our key emails to spam list so that those email can't send mail to group. It also list some of our partners emails to spam list so that they can't send mail to email group under our domain.
Google suggests that in order to manage spam list sending to a group under domain, we have to upgrade to a pay plan.
As we have many users, the pay plan will be too expensive. So I'm thinking to run my own mail server, however still want to use google drive for file sharing within users in domains.
I would like to ask if there will be any issue if I change MX records to my own email server and keep using G-Suite free for file sharing with google drive ?!
Thanks,
Klab
The answer to your question is "it depends". Your split brain approach absolutely does work. We have exactly that configuration where we have some MX records going to on-prem, some going to gmail AND THEN to on-prem and some going only to gmail. The mails flow well and users get their email. The reason that I say "it depends" is that it depends on what you mean by issue. There's no issue with mail delivery, but there are issues with management. For example ideally you will have domainA.com for your email and domainB.com for your Gsuite and keep them separate: you don't have to do this obviously, but I wish we had. If you must have only domainA.com with domainA registered as your GoogleID but not with your MX record it will work, but it will probably end up with a headache when you get a problem in two years when userX's emails don't arrive and you have to track through where they go. That may not be an issue for you, but if you end up with 100 sub domains and 100K users then it's irritating to say the least.
You have other options with GSuite Enterprise and I assume Free, you can route all your inbound emails from a mail gateway see the docs so you can have both. Your inbound mails hit your Exchange server which then forwards to GSuite, or you can set up mail routes doc to forward all your inbound emails to your Exchange server, so you keep your MX record as Google and then your forward those mails to Exchange, then you reply from Exchange and the recipient replies back to Google. We do that too. It does work, insofar that the mail is delivered but it gets confusing to debug issues. But if you must have only one domain and you have to split up users then it's one approach.
You also configure a non-Gmail mailbox see doc which routes all your messages to, say, Exchange.
However, before you do, I'd look more into the Gsuite anti-spam features. You can customise some of the Google spam filtering. See doc . You can't customise all of it: we have had hangouts with the Google spam team who (eventually) explained some of their internal workings and there are some spam messages that you simply can't get delivered because the spam filter is applied before the GSuite level. Most business-type spam, rather than the nasty malware or "adult" spam, though is managed at the Gsuite level and you can disable it by domain if you wish. Differentiating between what Google thinks is spam and what the business thinks is spam still crops up for us from time-to-time.
To address your core issue of spam emails not being delivered to your group, I do not know about the free tier: we have the Enterprise tier, but on the assumption that the Groups configuration is the same (which it may not be but if it is) you can configure message moderation docs for a group. You can set "spam messages" to "skip the moderation queues". We have done that where, as with you, legitimate mails get classed as spam because they come from, say, automated services. We have also in cases removed the "archive" ability so the group is really only a mail distribution list and that bypassed the moderation for us.
I enclose a screenshot of the Enterprise Groups moderation options page from the control panel so you can see what we get in Enterprise and if it's different from what you get in Free Tier
Here's my current setup
Domain hosted at godaddy.com - I point my dns to dns.he.net nameservers
DNS hosted at dns.he.net - I point my A record to my server IP
Email hotsted on google apps - I point my MX record to Google Apps
Site hosted on apache server with a cpanel type thing.
All of my email accounts are on google apps. We have about 40 emails on there, and we want to keep google apps, it makes our life easier.
The problem:
Google Apps only allows 500 sent emails a day via one account (yes you can send 2000 if we upgrade, but that's 40*$5 per month and that's too $$ much for email.
My website keeps hitting the 500 email send limit a day for our sales#mysite.com email. I need to push that one email account to my server and use my server to send the emails from there, since there is no sending limit on that.
My Question:
How can I keep google apps for all of my email accounts except one, and how do I forward just that 1 email address to route though my server to send and receive emails?
Other email services like SendGrid, Mandrill (Mailchimp), Mailgun, etc. aside, you can use Groups and have a higher limit. See this.
Group provisioning and maintenance can be done with tools like GAM
I need to be able to send emails from Google Apps (my gmail account) and from my website which is hosted on Bluehost. How do I create an SPF record that will allow me to send emails from those locations but will restrict sending emails from other locations?
Like this:
v=spf1 include:_spf.google.com a a:abc.example.org a:xyz.example.org -all
This says, include Google's SPF record (which will allow all their mail servers to send mail on behalf of your domain), and allow anything in this domain which has an A record, and specifically allow 2 other hosts by verifying their A records. Fail everything else.
For this to work, you will need to know exactly which mail servers outbound mail will come from via Bluehost. I don't know much about them, but that might be your own server, or their outbound servers. If the latter, you might also be able to use another 'include' clause to include their record so you don't have to keep up-to-date with any changes they make.
This site is a useful tool. Google offers others. http://tools.bevhost.com/spf/
I'm trying to code a mail sender service. Previously I built a simple desktop application which uses my shared hosting mail server to send html mails. But now it's not enough and I plan switching to Gmail or Amazon SNS.
For Gmail I have to use min 15 different accounts to be able to send up to 1500 emails. Also sometimes gmail blocks the accounts and I have to login and change the passwords.
I've just signed up for Amazon SNS but it does not looks to what I need. You first have to subscribe users then send emails. Also emails are sent from no-reply#sns.amazonaws.com addres. Is this the all service or I can configure it as I wish?
I also read some suggestions to lookup the MX records for the destination mail servers How to send 1000+ emails per day using an ASP.NET Web site
I want a minimum cost solution. So which is best and is there a better solution?
We use Mailjet for 3 sites now. Initially we used the free plan (6000 / month) to test the set-up and reporting. Now the 3 sites are run on it. Very satisfied - especially since they offer dedicated IP monitoring. According to us, it's rather easy to install. SMTP very easy and one of the sites integrates with the API. I'd recommend
There are a multitude of services available for you that will allow you to send 1500+ emails per day and will get the headache of email deliverability off your plate.
PostageApp (Ours!)
SendGrid
Postmark App
Deliver
Mailjet
Take a look and see which fit your needs and have the implementation method that you are looking for. They each have a free service, so it's definitely easy to try.
(Full Disclosure: I am the Product Manager of PostageApp. Let me know if you have any questions!)
A relatively new option for transaction emails that seems pretty good from Mailchimp:
Mandrill
Looks like it has decent integration with their main service as well.
You can utilize some premium services to send 1000 emails here, daily for free
Remember, you should not spam in the services listed, just you create multiple lists in all accounts & send emails daily.