I've got completely stuck on something that should be trivial: I am working with MS Word 2003, and am putting together a table of figures. I need to have more detail in the table of figures than I have in the caption. For example, in the caption I have:
Fig 1: John and Jenny in London
and in the table of figures I need to the source and accessed date:
Fig 1: John and Jenny in London, available at www.johnandjenny.com, accessed 03/09/2013
I have tried using hidden text in the caption, but the hidden text is not included in the table of figures. The only other thing I can think of is to include all of the detail in the caption, but make the bit that I don't want to show white. This is not ideal, because sometimes the additional detail is several lines long, and this will create a dead space in the caption.
Does anyone have a better way to do this?
Thanks
Sorry - didn't find your question on SU, so posting my answer here ...
Mark your complete caption and press Alt+Shift+X to create an index entry {XE ...} where in the subentry you add your "hidden" text. Then - instead of a table of figures - create an index and add the \r switch to get index entry and subentry on one line.
example:
Related
I have a long table. Not realizing that headings inserted inside a table don't appear in the Outline View or the Navigation Pane (See Blom's answer to http://answers.microsoft.com/en-us/msoffice/forum/msoffice_word-mso_other/headings-do-not-appear-in-navigation-pane/c3ff186f-8363-47e2-9f46-8f2cf83d78b4), I put a bunch of Heading 1 and Heading 2 headings inside my table. Now I'm having trouble jumping around inside my document.
The brute force approach that has occurred to me is to split the table after every heading, and take the heading out of the table.
Any other ideas?
MS Word 2010.
This is a known issue and Stefan Blom's answer still holds:
It is a known limitation in Word that headings inside table cells won't appear in the Navigation pane. For what it's worth, the same thing applies to the predecessor of the Navigation pane, the so-called Document Map, in older versions of Word.
As you have noticed, Word properly adds headings inside a table to the TOC, fortunately.
If you want the headings to appear in the navigation pane you have to place them outside of tables, i.e. your suggested approach is the way to go.
If you still want the heading to appear like it is part of the table you can simulate that by adding a paragraph border around your heading. (Note: This still does not work if it is in a table cell. You must be outside the table cell.)
I had the same problem and found useful this alternative:
Select desired text inside the table and insert Bookmarks from Insert > Bookmarks:
Type a Name and add the bookmark :
Use Bookmark Panel (CTRL+SHIFT+F5) or "Go To" command to navigate inside the document
In my case, headings weren't shown because I mixed heading and body text. Example(black text: heading):
OR operator Displays records if any condition is TRUE
So I solved it putting the body text below
OR operator
Displays records if any condition is TRUE
I don't know if this s the right place for this, but I've been really struggling to get this done in word 2013, here's a photo of what I mean:
Screenshot of a Word document
See how the [5] and the [6] are? I want to be able to do something like that. I've tried many things but nothing worked. And I don't really know how to google this...
Maybe it would've been better preserved in Super User, but here the solution:
The list on your screenshot are end notes with square brackets:
Insert end notes:
Go the the References tab in Word and do Insert End Note.
By default the end notes should be numbers, if they aren't click on the small symbol in right bottom of the tab.
To get square brackets now, you have to do a Seach and Replace operation:
Press Ctrl+H.
Search for ^e and replace it with [^&] (see on screenshot, it's German but should be no problem).
Hint: For foot nodes you can apply the same procedure, but instead of ^eyou have to take ^f.
What you can also see, is a table of figures. How to create a table of figures:
You have to make Captions:
Go the the References tab in Word and do Insert Caption.
In the menue "Caption" which pops up you can select the label and further options.
You have to create a Table of Figures:
In the same word tab there is the button "Insert Table of Figures".
In this menue you can choose the layout and further options.
Version: This guide works for any version of Microsoft Word, however the menues (how to find them) can differ in older versions (2003 and older).
The Search&Replace Operation works for every version.
I have been given a Word file (.docx) that has about 35 figures and tables. When I try to add a cross-reference I get an empty list like this:
I made sure that:
1) The figures and tables are actually captions. If I delete anyone of them, the rest get updated as expected.
2) Other cross-references already in the file works. They get updated correctly like in (1)
3) The document doesn't have any 'track changes'. This is apparently a problem for some people, so I did an 'accept all changes'. Doesn't seem to help unfortunately.
4) I tried copy all and paste into a new file.
5) I tried selecting all and F9.
I'm perplexed why this is happening. Anyone can help me find the root cause?
I know that it is probably late, but maybe it will help somebody else.
Select caption below table/picture
Right click and select Toggle field codes - the caption show the code in format like SEQ xxx xxx
Go to Insert -> Reference -> Caption and click on New Label button
Insert the text following after SEQ from point 2. E.g. Fig.
Save the new label.
Go to Insert -> Reference -> Cross Reference - select the inserted value from point 4 in the Reference type dropdown list. Now you should see all the values.
The answer is based on the following link.
In Word 2013, instead of Insert>Reference>Caption, right click on a figure or table and select insert caption. A dialogue box including the option New Label will appear.
In my case, I think this issue arose because of changes in language. The tables are all captioned with the French Tableau, but in insert references, it had Table and a blank list.
I have a rather large document with a fair ammount of images and I am facing the following problem:
All images have a caption which looks like this: Figure 3-2 Paris. When I add a figure between figure 3-1 and 3-2, I'd like to have the figure updated.
I guess because I group the figure with its caption (so moving the figure around does not mess the position of the caption up) using ctrl+A and pressing F9does not work. Neither does closing the document and reopening.
My question: Is there any way to update the captions which are inside a group, all at the same time to be sure I won't forget any?
This worked:
Make sure all captions have the same format
Select one caption (still possible when caption and figure are grouped
Goto: Start->Edit->Select choose Select Text with Similar Formatting
Hit F9
You have now updated all captions.
PS. Tested in MS word 2013.
i want to use automatic numeration of Figures by word. When i insert a caption, I can choose what kind of caption this is, and since i have a different language than english, i made a new Type "Figure". The problem is with referencing: When i insert a cross reference onto that figure, it inserts it as "Figure" and makes it bold, since i embolden the "Figure" part of the caption, to make it more visible.
How can i change this in the text to be abbreviated with "fig."? Its annoying that the capitalisation is wrong and that the whole word "Figure" is inserted, instead of just the abbreviation. How can i accomplish that?
In Word 2007 you can in the "Insert Caption" dialog check whether to include or exclude the label from the caption. So inserting a reference will make you show only the number, without "Figure" word, so you can type "Fig." manually.
(Picture taken from http://word.tips.net/T000890_Adding_Captions.html)
As far as I know it is not possible (this way) until Office 2007.