I have a form and it's record source is a table. I created the form separately and added the control sources to the different fields in the form and also changed it's record source. I imported values from an excel sheet into the table and when I open the form, I do not see the tabe values being displayed in the form. Any idea what I should do to see the table records in the form?
In form design mode, check the form's DataEntry property. It sounds like yours is set to Yes, which hides existing records and only allows new entries. Change it to No and you will see the existing records.
Another possibility is that a filter is active and no records match that filter.
Use a form wizard to generate a working form based on your table. Then once you can see the data being displayed in the form, customise as needed.
Related
I want to have an unbound datasheet control in ms access forms or any other alternative tabular data showing control, where I can add rows dynamically and save it to database on form submission not on each next row.
I tried bound datasheet but it saves records as new rows is created, is there some property or method which prevent record saving automatically.
or any other alternative.
below is snap (red portion is not created, I want like this).
actually I want to save order
which has child table order_details
for order details I want this control
No, the records have to exist somewhere.
Use a temp table where you create 10 or so empty records before opening the form, and delete all records when you close the form.
I have a form, the form is bound to a query which returns only one field. On that form is one combo box, bound to the field from the query, a subform object and some other unimportant stuff. The Master-Child relationship between the Form and Subform is set to that same field. The intent is that dropping down the combo box allows me to add information on the subform pertaining to that record in the combobox (it's a list of classes in a school, for context). This is done through a form and subform as I have various different tasks that need to be done for each class - the intent is to be able to select a class on the main form and then use command buttons on it to select which subform is opened depending on which task I wish to perform.
However, the Combo box appears to be trying to update a table - I'm not sure which one as the error message isn't specific:
The changes you requested to the table were not successful because
they would create duplicate values in the index, primary key or
relationship. Change the data in the field or fields that contain
duplicate data, remove the index or redefine the index to allow
duplicate values and try again
appears if I select any value other than the first one from the combo box and then click in the first text box on the subform. However, I can click in the subform with the first entry in the combo box selected and add data successfully, I've checked and it is appearing in the underlying tables.
It seems to me, as a relative novice in Access, that the combo box is attempting to update the underlying data source when it is changed, though it has no macros. I would assume there are items in the properties of the form or the combobox that prevent that from happening but I can't find them. That is just a guess as to what's happening, though, and I could be wrong.
It's possible that this is related to this question but I could be mistaken there as well. Regardless, the Form shouldn't be able to update/edit/add records but if I set Allow Edits in its properties to "No" I am unable to actually select a value from the combobox - I have set the other "Allow" properties to "No" without a problem.
If you change anything in the main form and then click on the subform then Access will try to save the data in the main form automatically. Maybe you can try to temporally exchange the combo box with a text field for testing. That should help you to clarify the problem.
I am making a continuous form for entering data into a table. Currently the form displays all existing data entries. Is it possible to only display the initial empty entry and basically hide the existing ones?
If you want the form to always display only new entries, set its Data Entry property to Yes. That setting is found on the Data tab of the form's property sheet.
Alternatively, you can leave Data Entry set to No but ask for data entry mode when opening the form via DoCmd.OpenForm:
DoCmd.OpenForm FormName:="Form1", DataMode:=acFormAdd
I have a MS Access 2010 form with a query as the record source. I want to display all records that the query returns, and give the user an option to check any number of boxes, and when finished, a) export all the checked records to MS Excel, and b) hide those records from the form the next time it is opened.
I have tried to do this with unbound checkboxes on a continuous form (dynaset recordset type), but when I check the box for one record every checkbox for every record becomes checked, not allowing me to choose which ones I want to export individually.
You can't do what you want with unbound checkboxes. Unbound controls are called that because they are not bound to an individual record. You have two main options:
Add a Yes/No field to your table
Add a yes-no field to your table. Bind the checkbox to this new field.
Use this approach if you want your other fields to be "edit-able" and you can make changes to your schema.
Use a multi-select listbox
Switch your form from continuous to single and add a multi-select listbox. Then loop through the selected items to create an IN () clause for your export query.
Use this approach if you don't want to make changes to your schema. Also, you can set the listbox to accept Shift-Click selection of many contiguous records. That may be less labor-intensive for your users.
This is possible with the clsCCRecordSelect class from Bitsqueezer's SelectRecordsV2 database! It's a must-have for selecting records in a continuous form!
I'm not real familiar with inputting data through forms. Up until now I've just been handling the data from the table. However, now I have a table with two pieces of information:
Group ID
Each ID is in a group, not all IDs are represented in the table (ie there is another table with a complete list of IDs...many to one), and multiple IDs can be associated with the same group.
I want to make a form that allows the user to add a new ID/group row, edit an existing ID's "Group," and delete an existing Row. I want the user to see the changes he/she has made. I think there's a way to show a snapshot of the table as part of the form? How do I do all this?
Have you tried a continuous form? You can use a combo to display additional information for each control/field, if that is required.
EDIT re Comment
From your comments and original post, it seems that what may suit is a main form and subform. The subform can be set to prevent editing - it will display the existing groups. The main form will have your combos and buttons.
As to the various types of form, look at the Views Allowed property for the form, you will find:
Single Form (suitable for main form)
Continuous Form (suitable for subform)
Datasheet
Link one table (or query) to the main form and your second table (or query) to a sub form. Drag your sub form onto the main form. Tie the two forms together in properties (sub form) under link master fields and link child fields add the key ID.