I am facing some difficulties while developing a report. The problem is that I am getting a number of values in the Details section and I want only to display the record which it is having the maximum event number for each group (one record to be shown for each group).
My report structure is:
GH1:{Deal_NO} 1 -- Suppressed
Details:{Deal_NO} {Amount} {Event_no} {Comments}
1 1000 222 Rate
1 2345 655 Principal
1 444 111 Sell
GF1: {Deal_NO} -- Suppressed
So, my result should be:
1 2345 655 Principal
So, please instruct me on how to do that.
I tried to define in the Group Selection under Select Expert:
{Event.Event_no}=maximum({Event.Event_no},{Deal_No}), but some deals were disappeared.
You can't use that logic with record or group selection. Instead, use the logic you have but use it to suppress the Details Section. So,
//Suppress Details if the current record is not the record with the
// maximum amount for the group
{Event.Event_no}<>maximum({Event.Event_no},{Deal_NO})
Now, when you run the report every record will be suppressed except for the one with the maximum amount per group.
Related
I have a table with rows of Invoice data and I want to SUM the values of all line items where the Item ID is not equal to 0000 or 9999.
The Item IDs I want to exlcude 0000 and 9999 never change.
ITEM ID
NAME
WORK VALUE
TOTAL COMPLETED
0000
HOLD 1
0.00
1,234
1234
MATERIAL A
333.00
76.00
1235
MATERIAL B
567.00
7043.00
1236
MATERIAL C
981.00
321.00
1237
MATERIAL 4
430.00
5445.00
1238
MATERIAL 5
10.00
897.00
1239
MATERIAL 6
18.00
654.00
1240
MATERIAL 7
882.00
3.00
1241
MATERIAL 8
777.00
65.00
9999
ZY HOLD
0.00
111.00
So the value returned in the report from the example above should = 18,502.00 not 20,847.00
I have tried:
IF NOT((TONUMBER({Invoices.InvoiceItems~ItemNumber}) = 9999))
THEN
(SUM({Invoices.InvoiceItems~InvoiceValue})+SUM({Invoices.InvoiceItems~TotalCompleted}
but this doesn't work, it still sums the value from the 9999 line item
I would create a Running Total Field to accomplish this.
A Running Total Field works very similar to the Summary Field, but allows a lot more control over which records are evaluated when summarizing the data. To setup a Running Total Field for your needs try the following steps.
Create a new Running Total Field.
Set the "Field to summarize" to use the Total Completed column from your database. Set the "Type of summary" to SUM.
Set the radio button in the "Evaluate" section to "Use a formula", then click the X-2 button to create the formula that will determine if a row of data should be included in the sum or not. Whatever formula you enter here will need to return a boolean value. When this value is TRUE, the row's data is included, and when it's FALSE the row's data will be excluded. I would use the following formula here: TONUMBER({Invoices.InvoiceItems~ItemNumber}) <> 9999 AND TONUMBER({Invoices.InvoiceItems~ItemNumber}) <> 0000
The last thing to do is the setup the Reset conditions for the Running Total Field. This would be used if you were grouping data in some fashion such as by Customer and would allow you to sum the data for a single customer, then reset to zero for the next customer. If you are not using any grouping you can probably just leave this set to "Never".
Click OK to finish. :)
At this point all you need to do is drop the Running Total Field you just created into your report. Be mindful about which sections you place this field within though. If you place it in a header section, you will likely find it doesn't add in the last record in your dataset because the report hasn't printed it to the details section yet. I recommend placing Running Total Fields in Footer sections to avoid this nuance.
I hope this helps! And if you do have some grouping levels that you need help with setting the reset conditions just let me know what the grouping levels are for your report and I can update this answer for you.
You can create a new formula similar to yours:
IF TONUMBER({Invoices.InvoiceItems~ItemNumber}) <> 9999
AND TONUMBER({Invoices.InvoiceItems~ItemNumber}) <> 0
THEN {Invoices.InvoiceItems~TOTALCOMPLETED}
ELSE 0
and then just sum this formula field up.
First, I am using Crystal Reports 2011. I need to suppress records in a group that fall between the first two records and the last record. In other words I only want to see record number 1 and 2 and the last record. I can easily suppress records that are not the first two, but getting the last record to not be suppressed has me at a standstill. I am creating a report where we want to only show the first, last and next-to-last time we purchased items. Some items have been purchased many, many times. I have the report grouped by part number, then all the dates we purchased the part (and other data) are in the group details. I have tried using a running total count, where I simply suppress details that are not 1 or 2, but the last record count varies depending on how many times we have purchased the item, so I don't know what the last count number will be for each group to use it in the suppress formula. I have also tried with declaring a variable and increment the variable for each record, but end up with the same problem as using running total count. Anyone have a suggestion?
To clarify my question a little further, I am sorting the group by date, most recent date first. So record count 1 is the last time we purchased and record count 2 is the next-to-last time we purchased. So by using record count I can suppress records that are not 1 or 2. The problem comes when trying to figure out how to not suppress the last record (which is the first time we purchased). Below is a link to a pic of what my report looks like with nothing suppressed. For this part I would want to suppress all records except 1, 2 and 5. But again, the last count number will change per part number depending on how may times we have purchased the part.
Help is greatly appreciated!!!!
Report cropped image
Using Crystal syntax you can test on OnLastRecord which returns true if you are on the last record or false if not. Simply suppress accordingly.
EDIT:
As pointed out by jmears, the above won't work for multiple groups of differing products.
Instead you can add a running total field to count each record within the group, reset on change of group. Then suppress the details based on the running total not being 1 or 2 (for the first two records) and not equal to the total count of records for the group.
Here's an example suppression formula, where {#rt} is the running total count of records. It uses the Count function to return the total count for the group
not({#rt} = 1 or {#rt} = 2 or {#rt} = Count ({fieldToCount}, {GroupField}))
I am creating an invoice using Crystal Reports & I want to group products which have the same PRO_ID into one line, for this I have created a GROUP and it works fine.
Following is a sample of the data
PRO_ID NAME ORDER_QTY
0001 Battery 2
0001 Battery -6
0001 Battery 3
In the second line the quantity is a minus because of a returned item. I want to show the actually ordered items separately & returned items separately.
At the moment the report shows -1 for the ORDER_QTY because it just groups the Products based on the PRO_ID. How can I group these separately ?
try this:
Keep PRO_ID as it is as the first group and then create a sub group #group2 and write below code:
if ORDER_QTY<0
then "Returned"
else "Actual"
Use #group2 to group after PRO_ID.
Now place the all your fields in details.
hope this helps
My report is grouped on clinic, staffname with subtotals by clinic. I need to count patients by staff where they had more than 1 admit date. I can get the correct grand total, but on the detail and subtotals, it is a progressive number.
Here's what I want
clinic1
staffname1 10
staffname2 95
subtotal 105
clinic2
staffname3 6
subtotal 6
grand total 111
Here is what I get:
clinic1
staffname1 10
staffname2 105
subtotal 105
clinic2
staffname3 111
subtotal 111
grand total 111
A lot of this may depend on the structure of your data, e.g., what is in your "detail" level. I am also assuming that you want to count of how many patients had more than one admit date, not the total number of admits for patients with multiple admits. Given that, and assuming a patient will only appear once per admit date, then this should work:
Group by patient also, so it's clinic -> staff -> patient, but suppress that group.
Create a formula to count if the number of records in each patient group is more than 1, something like this: if count({patient},{patient}) > 1 then 1 else 0
Take the formula you just created, and use it to make a summary field wherever you want a total, e.g., in the staff head it will give you a count or that staff member, in clinic it will do so for clinic, etc.
Something else to consider: I'm guessing this could be intended to gauge staff on their quality by seeing how many patients had to seek additional treatment. Even if that's not the full intent, whatever this is being used for could be skewed by staff encountering more/fewer patients. For example, staff that have 10 readmits out of 100 visits would look worse than someone who only had 5 readmits, but had also only seen 20 patients.
So: Along with the metric on which you are requesting information, I would also add a ratio metric. In the staff header, this would be straightforward: count({patients}) / distinctcount({patients}) which will give you the ratio of distinct to repeat visits. Keep in mind also that this could skew high for a staff member that had, for example, 50 patients, but one of them came back a dozen times.
To get the count of the fields that has Greater than 1.
Assuming the count field is a database field and value coming directly from database
Create a formula #Count and write below code. Place the forumla in details.
:
if(databaswefield.count > 1)
then 1
else 0
Now take the summary of the #count formula in required group footers.
Let me know if you are looking for something different.
Edit..............................................................
If I got your comment correctly.
Though you take distinct count you can use that in your calculations by storing the value in a shared variable. Something like below and you can retrive value from that variable
Shared Numbervar count;
count:=distinctcount(patientid)
I'm trying to work on a report for a client. Basically I need something like such
Group 1: Customer ID
Group 2: Truck ID
CustID Vehicle ID Detention Time
------ ---------- --------------
ABX 100 60
35
20
TOTAL: 115
200 80
15
TOTAL: 95
300 10
TOTAL: 10
TOTALS FOR CUSTOMER ABX
100 115
200 95
300 10
Is there anyway to accomplish this without a subreport? I was hoping for a "summary field" that I could summarize more than just a single value.
Thanks!
(FYI using Crystal Reports 2008)
Use a crosstab; place it in the report-footer section.
There might be a better way to do this, but the one that comes to mind is to use two arrays: One to store the truck ID and another to store the corresponding total. In each inner grouping (TruckID), just tack on another array element and store its total time. To display, you could cast the values to strings, attach a newline character after each entry, and set the field to "Can Grow". So altogether, you'd need three formulas: one to initialize the arrays (in GH1), one to update the arrays with sum({truck.time},{truck.ID}) (in GF2), and one to display each entry (in GF1).
With that being said, CR has terrible support for containers... You're limited to 1-dimensional, non-dynamic arrays that are gimped at 1000 items max. It doesn't sound like these would be big problems for what you're trying to do, but you will need to redim preserve the arrays unless you know ahead of time how many trucks you'll have per customer.