I have been working on a simple "Time off request" form using Google Apps. The I have associated a script with the form which detects the respondents' supervisor and sends them a link to a new form for their approval.
Here is the code from the script I used to create the new form.
//create approval form as part of the Message Creation process.
var approvalForm = FormApp.create("Approve Days off Request")
approvalForm.setTitle("Approval form for " + user.Name)
// truncated ...
var approvalItem = approvalForm.addMultipleChoiceItem(); //Item on First Page
var disapproveReasonPage = approvalForm.addPageBreakItem(); //Page Break Item
var disapproveReason = approvalForm.addParagraphTextItem(); //Item on Second Page
// truncated ...
//Question 1, Page 1
approvalItem.setTitle(user.Name + " has requested " + daysOff + " day(s) off starting on " + firstDate+".")
approvalItem.setHelpText("Would you like to approve this request?")
approvalItem.setRequired(true);
approvalItem.setChoices ([
approvalItem.createChoice('Yes', FormApp.PageNavigationType.SUBMIT),
approvalItem.createChoice('No', FormApp.PageNavigationType.CONTINUE)
]);
//Question 2, Page 2
disapproveReason.setTitle("Would you like to give a reason?");
disapproveReason.setHelpText("Optional")
disapproveReasonPage.setGoToPage(FormApp.PageNavigationType.SUBMIT)
Then a link is generated and sent to the supervisor to approve the request.
I am wanting to add a trigger to the form created above (approvalForm). I would imagine that there is a way, but haven't been able to find the greatest documentation on it. The closest I've come is TriggerBuilder Class. I tried creating one associated to the target form with
var approveScript = ScriptApp.newTrigger('Approval')
.forForm(approvalForm.getId())
.onFormSubmit()
.create();
but couldn't get it to work the way I wanted it. I did have a function named Approval just to see if I could manipulate the form with it
function Approval(){
$form.setAcceptingResponses(false);
}
Any help would be appreciated. Thanks in advance.
The script was originally being added as a container bound script. Changing it to a Standalone installable script fixed this problem. Hopefully this answer will be to someone else having a similar issue.
Related
I am editing an existing script that my team uses for a google form response sheet. The script automatically creates a message body using the headers and response cells for an order every time it is submitted, roughly like this:
Type of Order: Physical
Country: America
Digital Signature:
Favorite Color:
Favorite Food: Pasta
What I've been asked to do, is have the script read through the sheet and not include the header or response for questions that are not answered in any given submission. Like so, for the previous example:
Type of Order: Physical
Country: America
Favorite Food: Pasta
I should start by saying I have close to 0 experience in javascript or Google Apps. I have tried playing around with if clauses using both the len function and a negated isblank function to no avail. These all lead to undefined errors.
As you'll see, the original script was not created by me or the people who have been using it for the last few years.
Original script
function sendFormByEmail(e)
{
Logger.log('value of e is: ' + e);
var email = "xxx#xxx.com";
var s = SpreadsheetApp.getActiveSheet();
var headers = s.getRange(1,1,1,s.getLastColumn()).getValues()[0];
var message = "";
var subject = "Type A Request: ";
// The variable e holds all the form values in an array.
// Loop through the array and append values to the body.
// Insert variables from the spreadsheet into the subject.
// In this case, I wanted the new hire's name and start date in the
// email subject. These are the 3rd and 16th columns in my form.
for(var i in headers)
message += headers[i] + ': '+ e.namedValues[headers[i]].toString() + "\n\n";
subject += e.namedValues[headers[10]].toString() + " - " +
e.namedValues[headers[12]].toString();
MailApp.sendEmail(email, subject, message, {noReply:true});
// Based off of a script originally posted by Amit Agarwal - www.labnol.org
}
You can include a check for blank values inside the for loop.
if (e.namedValues[headers[i]].toString() === "") continue;
I am trying to create a workflow in google forms. Its a simple leave application form that employees submit to get approval from their managers, HR, and finally management.
The form results feed into the google sheets as intended. i have written the following script in the form and later also in the sheet and set a trigger "on form submit". It worked fine last night and was able to sent the email confirmation i programmed into the script. For whatever reason it decided not to work today. Can someone tell me what they think went wrong? also is it best to create the script in the form or in the spreadsheet. My feeling is that in the spreadsheet might be better but i could be wrong. When the script did run last night, i am not sure which one worked (the one in the sheet or the one in the form). i only got one email for each test submission i made. here is the code:
function leaveProcessInput(e) {
var username = e.values [1];
var name = e.values [2];
var department = e.values [3];
var leaveType = e.values [4];
var fromDate = e.values [5];
var toDate = e.values [6];
var reason = e.values [7];
var releiver = e.values [8];
var contactAway = e.values [9];
var subject = "Your " + leaveType + "Application Form has been submitted";
var message = "Dear " + name + ", your " + leaveType + "from " + fromDate + "to " + toDate + "Application Form has been submitted at " + timestamp + ". You will be notified of its status once we have processed it. Regards, Finance & Admin team.";
MailApp.sendEmail(username, subject, message);
}
I would really appreciate help on the above.
this script (triggered on form submission) should be bound to the spreadsheet, not in the form.
I hope that solves it.
Try removing the spacing between 'e.values' and the [].
e.g. e.values [1] should be e.values[1]
The script should not be attached to the form, but only to the spreadsheet.
I am currently trying to setup an approval workflow. I'm fairly junior when it comes to some of this stuff. But so far have it working at respectable level to fit our needs with the assistance of an example.
I was using the template/example from Email Approval using Google Script and a Form.
The issue I am running into, with a lack of functionality is that at the time of Accept or Deny via the Email that is generated for approval I would like it to then record that data back into the Google Form row in the last column that the email was generated from.
I may end up adding 2nd timestamp, reply email etc later.
So then that row would show the initial form filled out and then either blank/accepted/deny as the status.
Thank you for any time or assistance.
The approval workflow that James Ferreira originally wrote was intentionally very basic. Enhancing it to provide correlation between approvals and the original requests is simple in concept, yet complicates the code because of details and limitations.
Things that need to considered:
Form responses include a timestamp, which we can use as a sort of "serial number" for responses, since it has a very high probability of being unique in an application like this.
We can pass this identifier along with the rest of the URL embedded in the approval email, which will give it back as a parameter to the webapp, in turn.
Passing an object like a timestamp between applications can be troublesome. To ensure that the URL embedded in the approval email works, we need to encode the string representation of the timestamp using encodeURIComponent(), then decode it when the webapp consumes it.
Searching for matches is simplified by use of ArrayLib.indexOf() from Romain Vaillard's 2D Array library. This function converts all array data to strings for comparisons, so it fits nicely with our timestamp.
Alternatively, we could put effort into creating some other identifier that would be "guaranteed" to be unique.
The approval-response web app (doGet()) does not understand what "activeSpreadsheet" means, even though it is a script contained within a spreadsheet. This means that we need a way to open the spreadsheet and record the approval result. To keep this example simple, I've assumed that we'll use a constant, and update the code for every deployment. (Ick!).
So here's the Better Expense Approval Workflow script.
// Utilizes 2D Array Library, https://sites.google.com/site/scriptsexamples/custom-methods/2d-arrays-library
// MOHgh9lncF2UxY-NXF58v3eVJ5jnXUK_T
function sendEmail(e) {
// Response columns: Timestamp Requester Email Item Cost
var email = e.namedValues["Requester Email"];
var item = e.namedValues["Item"];
var cost = e.namedValues["Cost"];
var timestamp = e.namedValues["Timestamp"];
var url = ScriptApp.getService().getUrl();
// Enhancement: include timestamp to coordinate response
var options = '?approval=%APPROVE%×tamp=%TIMESTAMP%&reply=%EMAIL%'
.replace("%TIMESTAMP%",encodeURIComponent(e.namedValues["Timestamp"]))
.replace("%EMAIL%",e.namedValues["Requester Email"])
var approve = url+options.replace("%APPROVE%","Approved");
var reject = url+options.replace("%APPROVE%","Rejected");
var html = "<body>"+
"<h2>Please review</h2><br />"+
"Request from: " + email + "<br />"+
"For: "+item +", at a cost of: $" + cost + "<br /><br />"+
"Approve<br />"+
"Reject<br />"+
"</body>";
MailApp.sendEmail(Session.getEffectiveUser().getEmail(),
"Approval Request",
"Requires html",
{htmlBody: html});
}
function doGet(e){
var answer = (e.parameter.approval === 'Approved') ? 'Buy it!' : 'Not this time, Keep saving';
var timestamp = e.parameter.timestamp;
MailApp.sendEmail(e.parameter.reply, "Purchase Request",
"Your manager said: "+ answer);
// Enhancement: store approval with request
var sheet = SpreadsheetApp.openById(###Sheet-Id###).getSheetByName("Form Responses");
var data = sheet.getDataRange().getValues();
var headers = data[0];
var approvalCol = headers.indexOf("Approval") + 1;
if (0 === approvalCol) throw new Error ("Must add Approval column.");
// Record approval or rejection in spreadsheet
var row = ArrayLib.indexOf(data, 0, timestamp);
if (row < 0) throw new Error ("Request not available."); // Throw error if request was not found
sheet.getRange(row+1, approvalCol).setValue(e.parameter.approval);
// Display response to approver
var app = UiApp.createApplication();
app.add(app.createHTML('<h2>An email was sent to '+ e.parameter.reply + ' saying: '+ answer + '</h2>'))
return app
}
So, I tried this, but there an issue with the formatting for date when it's in the data array. In order to get this to work, you have to reformat the time stamp in the doGet using formatDate.
I used the following to get it to match the formatting that appears in the array.
var newDate = Utilities.formatDate(new Date(timestamp) , "PST", "EEE MMM d yyyy HH:mm:ss 'GMT'Z '(PST)'");
Lastly, of course update the indexof parameter that is passed to newDate.
When there is a process step between two participant steps, the comments is not passing between participants. My Workflow is like this-
ParticipantA ---> Process step X (ecma script) ----> Process step Y (ecma script) -----> ParticipantB
When I add some comment at ParticipantA step it does not carry forward to ParticipantB. Seems OOB functionality has limitations on this.
As a workaround, I am trying to get it at "Process step X" and passing on to Process step Y. I am able to get it but not able to set it for next step.
Below is my code-
log.info("Noop process called for: " + workItem.getWorkflowData().getPayload());
var comment = workItem.getMetaDataMap().get("comment");
log.info("Comment in approval process-----------" + comment);
var workflowData = workItem.getWorkflowData();
if (workflowData.getPayloadType() == "JCR_PATH") {
log.info("setting comment in meta data----------------");
workflowData.getMetaDataMap().put("comment", comment);
}
Can you help on how to set comment for next step?
Thanks in advance.
Regards,
Vivek
You would need to actually store your comment within a workflow Metadata Map. This
should help.
Once you have successfully stored your comment, you can access it later.
Hope this helps
I guess it is a session change within the workflow. The WorkflowData instance will be newly set. You can easily check it in the debugger of your ide. You have to iterate over the HistoryItems as illustrated here:
final List<HistoryItem> history = workflowSession.getHistory(workItem.getWorkflow());
final List<String> comments = new ArrayList<>();
if (history.size() > 0) {
HistoryItem current = history.get(history.size() - 1);
do {
comments.add(current.getComment());
current = current.getPreviousHistoryItem();
} while (current != null);
}
Comments are empty strings, if not set - if i'm not mistaken.
First time I put up a question here (been searching before posting) so please bear with possible mistakes done on my end.
To the problem:
I am currently working on a website with google sites. Made some forms there and am adding a script to those forms to get the info input there emailed away once the form is submitted and saved on the spreadsheet, which works just fine, but the message inside the email that arrives is pretty messed up.
All the "\n" expressions in the code get simply ignored.
I got the base for the code from www.labnol.org and just edited it a little.
For the start, the code:
function sendFormByEmail(e)
{
//I took the two mail addresses out here, but they are working in the original
var email = "first mail address";
var email2 = "second mail address";
var subject = "New Announce your visit form submitted";
var s = SpreadsheetApp.getActiveSheet();
var headers = s.getRange(1,1,1,s.getLastColumn()).getValues()[0];
var message = "A new 'Announce your visit' form has been submitted on the website: \n\n" + "\n\n";
for(var i in headers) {
message = message + "\n \n";
message += headers[i] + ' = '+ e.namedValues[headers[i]].toString() + "\n\n";
}
var senderEmail = e.namedValues[headers[6]].toString();
MailApp.sendEmail(email, senderEmail, subject, message);
MailApp.sendEmail(email2, senderEmail, subject, message);
}
As you can see, I have been trying around a lot to place the \n in different places as alternative, though it gets ignored no matter where I place it.
the original loop looked like this:
for(var i in headers)
message += headers[i] + ' = '+ e.namedValues[headers[i]].toString() + "\n\n";
Before I did some modifications to the code it worked just fine. But even though I didn't touch these lines, nor any of the other parts of the code that contribute to getting the message, the \n stopped working.
I kept trying to fix it (as the messed up \n placing above shows), but without success.
So now I am trying to find a way to fix them, or at least a work-around and hoped that any of you might know what is going on with the \n's or how to get them working again.
Thanks in advance.
ps: if you need any more information on it, just let me know
A solution is to use the GmailApp.sendEmail method instead of the MailApp.sendEmail method. The GmailApp's sendMail handles \n correctly.
Here's an alternate solution to what you're doing: HtmlTemplate
Some sample code:
function sendEmailWithTemplateExample() {
var t = HtmlService.createTemplateFromFile("body.html");
t.someValue = "some dynamic value";
var emailBody = t.evaluate().getContent();
MailApp.sendEmail("your#email.here", "test email", emailBody);
}
And here's the corresponding template code in body.html (Click "File -> New -> Html File"):
Body goes here
<?= someValue ?>