I have a Crystal Report with a database command:
The command has a join clause that can be removed and read from a table in the database, because it represents static data. I add this table (called _System) to the database expert:
Now I edit the command to remove the join and columns that reference this table. Since the report fields that depended on these columns are no longer mapped, this causes the Map Fields window to appear:
...which does not have the new table in it. If I cancel out of this I am back to where I originally was. If I hit OK without mapping, all of the unmapped fields on the report are deleted (suffice it to say... I was not expecting this >:( )
I have tried adding links between the command and the new table, and refreshing report parameters, but these have had no effect.
One workaround is to manually replace every field in the report, but this is very labour intensive.
Here is the outline of the command before:
SELECT ACT.Account_Code, ACT.Company, ACT.FName, --etc
STM.CompanyName AS 'DLRName', STM.Address_1 AS 'DLRAddress', STM.City AS 'DlrCity' --etc
FROM Accounts AS ACT
JOIN _System AS STM ON 1 = 1
GROUP BY ACT.Account_Code, ACT.Company, ACT.FName, --etc
STM.CompanyName, STM.Address_1, STM.City --etc
And after:
SELECT ACT.Account_Code, ACT.Company, ACT.FName, --etc
FROM Accounts AS ACT
GROUP BY ACT.Account_Code, ACT.Company, ACT.FName --etc
I have removed the JOIN on the _System table, and all referenced columns.
It appears to not be recognizing your _system table as a new source.
I would :
1) leave your command object SQL unchanged & get the issue worked out with the _System table, then
2) ensure that you are able to establish a join between the command object fields and the _System table fields, and lastly
3) then remap the fields.
Step two I suspect is the source of the problem, as your join condition is "ON 1 = 1" which I assume to mean that you may not have a common key field in both tables.
Note that your original command SQL selects STM.Companyname AS 'DLRName'.
Hence, crystal now know of a field called DLRName, but does not know of a field called CompanyName, hence it cannot make the association between DLRName in the old source, and CompanyName in the new source...
Likewise with the rest of the fields that are being moved from the command object to an attached table. if no name match exists...Crystal cant make the connection. However...it would list all unmatched fields that are on the report, and all unused fields in the recognized data sources, and allow you to specify the matches yourself.
But it does not...which tells me that something has gone wrong with the attempt to attach/open the _System table. Hence..you need to get that worked out first, then make the field adjustments.
If this doesnt get you thru...then show some sample data so I can see how the two tables are relating ( ensure some examples exists where there is a row match from both tables ).
I had the same problem a while ago.
Unfortunately I can't find anything online that helps, or maybe wasn't looking hard enough. I just noticed that in my case, that particular field that isn't showing in the map field dialogue box has nvarchar(max) as its datatype (in view).
I tried to force the datatype with CAST(missingfieldname as nvarchar(20)) as missingfieldname (I did this in the view), and voila, it magically appears in the map field dialogue box.
It seems that field mapping dialogue box aren't showing fields with blob texts.
I know this question was asked 4 years ago. But hopefully, this comment could help future solution seekers regarding this absurd and weird problem. I just got lucky seeing what's unique about that particular missing field.
Related
I have a problem with a combobox in a form, which displays a "#Name?" error whenever I enter it to select a value.
I am creating a form in MS Access (specifically in Microsoft Office Professional Plus 2010) that is a general user interface, meaning that the form itself is not linked to a RecordSet of any kind.
In that form, I create a Combobox, which I link to a "TblSubsystem" table. The table is very simple and designed like that:
ID (primary key, autonumber)
SysShortName, text
SysFullName, text
When I try to select a value in the dropdown list, the testbox of the combobox just displays "#Name?" (actually as soon as I select the combobox, even before I select any value)
The relevant (I think) parameters of the combobox are:
Control Source= "=[TblSubsytem]![ID]"
Row Source= TblSubsystem
Row Source Type= Table/Query
Bound Column= 2
Column Count= 2
Column Width= 0cm;1cm
(I am trying to select and show the short code, but to get the ID as a value for the combobox)
I have another form in the same project, in which a identical setup (also on TblSubsystem) works just fine, with the same values for these parameters, but that Form is linked to a RecordSet (another table). As far as I can tell it is the only difference, so I guess I must be missing something around that, which will seem obvious once I see it...
I have looked for variation of "Ms Access combobox #Name? Error", on stackoverflow and more broadly on the net, but in two days, I haven't seen any post answering my questions. Some are close, but refer to a much more complicated setup, while I think mine should have been pretty straight forward. Trying to adapt the solution to my case (includind recreating the combobox or decompiling the database) didn't help.
Here it was, long question, sorry about that, but hopefully precise enough for some of you guys to help on that. I thank you in advance for any help I can get on that.
#Name is a binding issue. Try setting your bound column to one, that way it only records your primary key and see if that works.
Edit: You've got the combobox referencing your table's primary key as your control source. Keep in mind the control source is the value that is being altered by the application user. Here are some key things to think about when working with comboboxes:
The control source should (typically) reference the foreign key of your table
The row source should reference the text that you want displayed in the box
Bound column should be set to 1, unless your application design requires you to update two fields simultaneously, which is an uncommon practice.
Set your column width to 0;1. This will hide the first field in your row source, which should be your foreign key
An example would look like this:
Control Source: EmployeeID --123456
Row Source: EmployeeID, EmployeeName --123456 | John Doe
A bound column set to 1 would record the value 1234556. A bound column set to 2 would record 123456, John Doe
I have a Microsoft Access form that is being supplied (somehow) by a query. The query contains three tables linked together via their respective primary and foreign keys, and the form displays data quite happily.
The strange thing (as far as I'm concerned) is the ability of the form to then allow data entry using the query.
However, if the user creates a new record, the whole thing seems to have problems due to a required field in the [table2] table.
SELECT [table1].*
,[table2].JobNo
,[table2].PlannedDateOC
,[table3].DateJobStarted
,[table1].PlanNo
FROM (
[table1] LEFT JOIN [table2] ON [table1].PlanNo = [table2].PlanNo
)
LEFT JOIN [table3] ON [table2].JobNo = [table3].JobNo
ORDER BY [table2].PlannedDateOC
,[table1].PlanNo;
According to the users, this form worked perfectly prior to conversion from Access 97/2003 format to Access 2010 (2007 file format).
Could anyone clarify whether this (the fact that it should work) is legitimate, and if this process would work in either version of Access, if so? The concept of being able to use a query for data entry is quite alien to me.
Let me know if you need further clarification.
NOTE:
One thing of note, here, is that I did move some of the fields into the form header so that they were always visible as the rest of the form scrolls. I don't know if this will have any side effects on the performance of the form.
Above query will allow you to insert data into [table1] when all not null fields have their values and make sure only table1.fields are getting dirty when new record is inserted.
With a few solutions Ive worked with I've created temp table's or history tables. Normally I script it to take a handful of fields needed from a main table and copy it over to the other table by
Setting a variable then setting field to the variable for each field in the new table / new record.
I have a situation now, where Im building a history table that needs to copy the current record as is. A snapshot where all fields from that instance of the record are copied to the history table.
Rather then setting a variable then set field to the variable, Id like to get some input on a quicker way to get this done where I can do this on a record level and not type out field by field to get it done. Also if fields are added to both tables then I have to make sure my script gets updated.
Ill keep hunting around.. appreciate any help.
-Rich
Do you have a sample of copying a record from 1 table to another
including all fields and setting some fields?
As I suggested in comments, use the Import Records[] script step, and select the same file as the source. If you choose Arrange by: [ matching names ] in the Import Field Mapping dialog, it will automatically map all source fields to their similarly named counterparts.
Note that you must establish a found set in the source table before importing.
For "setting some fields", you can define auto-enter options and activate them during the import, or run Replace Field Contents[] immediately after the import.
So I have a form in Access.![acessform1][1]
Here are form properties
I got this database and have been making adjustments to the other forms. I gave the database back to the user and they reported an issue that this form is not acting properly, and the add order record function is not working anymore.
There's an Add Order Record button on the right side of the form that would usually add the record if the user manually entered input into some of the boxes. The old form you would have control of the values 1/0 for yes/no. You can enter text into the notes boxes.
This functionality doesn't work anymore, and I can't seem to figure out why. The form is identical to the original and no adjustments have been made except to the table that it pulls data from.
So the symptoms are:
User input is not accepted in text boxes.
The find CP functionality works with the drop down and reflects the records accurately but I cannot update the fields.
Also, the fields CP_Ref and Invoice date don't let me enter data anymore.
Also the Add Order Record was giving me an error that The it could not find the record specified, but I since copied the original form back into place and that error went away.
I think functionality wise this button should save the record after a field is updated and should add a new record.
Seems like all the controls are locked on the page.
Here is the query that pulls the data when I click the button that takes me to the Order form.
SELECT DISTINCTROW CPOrders.Cust, Customer.NAME, CPOrders.CP_Ref, CPOrders.Slsman,
CPOrders.Date_opn, CPOrders.CPSmall, CPOrders.InvIssu, CPOrders.InvNo,
CPOrders.InvDate, CPOrders.DueDate, CPOrders.ETADate, CPOrders.Closed,
CPOrders.Cust, CPOrders.Name, CPOrders.BuyerRef, CPOrders.ToCity,
CPOrders.ToState, CPOrders.ToCtry, CPOrders.ToPort, CPOrders.Supplier,
CPOrders.Origin, CPOrders.Product, CPOrders.GradeType, CPOrders.NoUnits,
CPOrders.Pkg, CPOrders.Qty, CPOrders.TotSale, CPOrders.TotCost,
CPOrders.GrMargin, CPOrders.[Sale$/Unit], CPOrders.[Cost$/Unit],
CPOrders.OceanCost, CPOrders.OceanNotes, CPOrders.BLadingDate,
CPOrders.USAPort, CPOrders.FOBCost, CPOrders.FASExportVal,
CPOrders.InlandFrt, CPOrders.CommodCode, CPOrders.Notes,
CPOrders.ProjCust, CPOrders.ProjValue, CPOrders.ContainerNumber,
CPOrders.Vessel, Customer.TERMS
FROM Customer INNER JOIN CPOrders ON Customer.[CUST_#] = CPOrders.Cust
ORDER BY CPOrders.CP_Ref;
I ended up checking several locations for the answer to this.
What it ended up being was a primary key issue.
Essentially when I got the updated database I put them into new tables, effectively destroying the dependencies, relationships, and established keys.
I reverted back to the old tables and found out the form worked properly.
The issue ultimately was that the primary keys were not defined as needed for the table to be updated.
I have quite the request. A developer created our database that has multiple Layouts with a relationship tree that is very messy. Had another developer come in, take a look at it, he said that it would be too time consuming and painful to deconstruct our system, consider creating a script for now so that you can work around it until it can be fixed. Here's the dilemma: I've got information on one page that is supposed to reference information on a number of different pages utilizing tabs and portals. However, all the information is linked to a username. This username is not static/serialized or what have you. Therefore, if the issue is not caught right away a great deal of information can be linked to this person's 'page'. If the name is incorrect and someone tries to alter the username even slightly, it breaks that relationship and starts a new one. The information does not disappear, but it is basically sitting in limbo somewhere until you change the name back to the original. I've actually tried exporting the information, changing the information that doesn't match, i.e. changing a name from Jon.Smith to John.Smith, and then importing the information to a new 'page' for that person with unsuccessful results. Which brings me to my question, is a script going to be able to fix this problem? Likewise, are there any suggestions to how to create this script? I apologize, but I have very little experience with DataBase management at all, and am not sure why this project fell upon me. Any help would be GREATLY appreciated.
Well, as a general answer, just about anything that a user can do in FileMaker (and by user, I mean non-developer, so activities such as defining the database structure, writing scripts, etc., are excluded) can be scripted. So if you're able to "solve" the problem by resetting a field's value, for example, then, yes, a script can do that.
Regarding your specific trouble, a script probably doesn't need to export the records, but could reset the values for the field within FileMaker. This could be done either by looping through the records that need to be changed or by using the Replace Field Contents script step. So a script could do something like this:
Go to Layout[MyLayout] // Go to a layout that is attached to the table you need to search.
Perform Find[Restore] // Restore a find that will show the records you need to change.
Replace Field Contents[Table::Field; "New Value"]
Offering more advice than this would require actually seeing the database and understanding more about your specific needs.
wchsTech4, you are in luck because your problem is easy to fix. You don't even need a script.
BACK UP YOUR FILE(S) FIRST. Then:
1) Create two new fields:
id (person table)
Options for id: Auto-enter serial number
person_id (the table related to person)
2) Generate serial numbers for the new id field in the person table.
Navigate to the person layout.
'Records' > 'Show all records'
Click in the id field and select 'Records' > 'Replace field contents.'
Choose 'Replace with serial numbers' and accept the defaults. Be sure to check the box to update your next serial number.
3) Place the serial numbers you just generated in the related table.
Navigate to the related layout.
'Records' > 'Show all records'
Click in the person_id field and select 'Records' > 'Replace field contents.'
Choose 'Specify' next to 'Replace with calculated results.'
In the drop down on the top left, select the related person table.
Double click the id field (your calculation should be person::id, with person replaced with the name of your table).
Click 'OK' and then 'Replace.'
4) Change the relationship.
Select 'File' > 'Manage' > 'Database.'
Navigate to the relationship tab.
Change the relationship from being based on name to id.
5) Test everything. Should work.
There is a chance that your related records are being created in such a manner that you also need to modify a script, website, or something else not mentioned here to have your fix work going forward. That is important to investigate.