For simpler illustration of the problem, please refer the table below as the detail section part of the crystal report. This is the actual records in the details section part
In the group footer, below should be posted, what should reflect or be displayed in the group footer
Notes:
tenant2
tenant3
tenant5
tenant1
tenant4
Where in, the evaluation of the details section takes first those with "started remarks" to be followed by "ceased remarks" and displays their tenant name. It's like displaying the records in the details section in the footer with the order: Those with "started" remarks comes first.
As per the normal thing, using whileprintingrecords function, it will evaluate the report from top to bottom. Is this simple evaluation of records possible?
I currently used 3 way method formula in crystal report.
Related
Maybe someone can Help me find the right technique.
I have a number of Crystal Reports that I am updating (Crystal Reports XI).
These reports each have an SQL Function associated with each that either retrieves records from the database (if any meet criteria) or returns an Empty Dataset (which happens daily).
These are executed in a batch process and directs the output to a PDF file which is emailed to users.
I am relatively new to Crystal Reports.
I am attempting to use a common SubReport to format/gather data for the Headers/Footers used in these documents. So far - most of this is working as I would expect. This allows me to use a single SubReport to generate the same Header/Footer in multiple reports (at least that's my goal).
However - I added a Report Footer section to the Main Report - my plan with this was to generate a Report Footer that would contain the following information:
A static Text Message that reads " --- END OF DOCUMENT ---"
The Report Title of the "Main Report"
The Date and Time that the Document was generated and Total Number of pages.
Sounds pretty simple.
So SubReport is named: "END-OF-DOCUMENT-SUBREPORT"
I used the "Special Fields" Data Date, Data Time, & Page N of M
Since the "Special Field" Report Title is returning me the "END-OF-DOCUMENT-SUBREPORT" value I used a Parameter field to pass the Report Title value from the Main Report to the SubReport.
This all works fine - HOWEVER - with the addition of the Linked Parameter Field from the Main to the SubReport - when I execute the report to generate the document - the SubReport ends up showing a blank Report Footer - that I can click on to reveal the "END-OF-DOCUMENT-SUBREPORT" in another Tab.
Without the Parameter field - it didn't do this and the information from the SubReport appeared on the last page of the document.
Is this a standard behavior of Crystal?
I'm not sure how to Suppress the "Drill Down" feature and still display the Report Section.
You can pass variable between you Main Report and sub Report. You can also create variable and assigned them to a sub report. As aMazing mention, creating Header and Report Footer sub report is not common. It is even messy. If you want something generic, I will create a report template that you will use in the future.
Have a good day!
I am using Crystal Reports with VS-2005.
I have a report with a report footer section comprising of sum totals of a column. The problem is that in some cases, the records consume the entire page and the report footer alone appears on the next page. It looks awkward. I want the report footer to appear just below the last record row ended.
Is there any trick to make the report footer section fit on the last page itself?
If you aren't using grouping, try this:
Add an additional section below your last detail section.
In Section Expert, mark the detail section Keep Together.
For the suppress formula for the new section, specify Not OnLastRecord.
Move the content from the report footer to the new detail section.
If you are using grouping, do this in the last group footer instead, and in Group Expert, mark the group Keep Group Together.
This is a resource planning report, and the goal is to have a running total of usage and purchases for each component. Currently, I have the main report details section that lists usage amounts ordered by date for a part. In the group footer, I have a subreport that lists all of the purchase orders for the part. I want the detail lines of the purchases subreport to be included among the detail lines of the main report at the appropriate date, kind of like a list of credits and debits. Then, for each line, the running total will subtract usage amounts and add purchase amounts. I put the subreport in the main report details section, but then it is run for each line. So I tried to suppress duplicates, but it doesn't land in the correct date position. I tried various other things like splitting the detail section of the main report and changing the linked fields of the reports to no avail.
Thanks!
Let me get this straight. You have a table of "credits" and another table of "debits" and you want them both to appear in an orderly manner in the details section. You tried a few different methods (those were all good attempts, by the way), but didn't get what you liked.
I recommend looking at your data source and seeing if you can union the two datasets there. In other words, don't bother with doing all that in Crystal.
Here is the scenario where I need help
I ve got a report - XYZ Summary Report (with embedded sub-report) and the XYZ Details report (the sub-report)
The requirement is that the XYZ Details report be a sub-report to XYZ Summary Report and also be available as a Stand Alone report through a Parameter.
Report Information:
1) A Parameter allowing the user to select the report they would like to run, either the XYZ Summary Report or the Agreement Details Report.
2) The XYZ Details Report should also be a sub-report to XYZ Summary Report which would allow the user to launch the XYZ Details Report through the XYZ Summary Report by selecting the linked Document Number.
I dont know if I am clear here. Let me know if you need more informaion
The combination of being able to drill down to the agreement details interactively, and being able to specify whether to run the report at detail or summary level makes this quite tricky - the former is implemented in Crystal using Hide functionality, while the latter requires conditional Suppression.
I recommend not doing the detail report in a subreport if you can avoid it - I find them awkward to develop and maintain. Additionally, due to the need to drill down interactively or at initial run-time, you will need to link to the subreport twice - once for the drill down, and once for the parameterised selection of the detail report. Consider linking the Documents table to the Agreement Details table, instead.
If you have to go down the subreport route, then:
Set up your parameter with an appropriate name (eg ReportType).
Group the main report by Document Number (if it isn't already) and place the detail items in the group header section, with the group footer section suppressed.
Split the details section of the report into two subsections.
Set the first details sub-section to Hide (Drill-Down OK) and add the subreport to it, with appropriate links on Document Number.
Set the second sub-section to be conditionally suppressed (in the Section Expert dialog) based on the value of the parameter, and add the subreport to it, with appropriate links on Document Number.
Alternatively, consider the method suggested by PowerUer, in the comments.
There are 2 subreports in detail section of my report.
I have enabled suppress blank for subreports.
Now i want to suppress detail section if both subreports have no data i.e. both are suppressed.
I searched a lot on web but did not find a solution.
I'd first recommend against inserting subreports in the details section if at all possible because the subreport will be run for each record that the original report retrieves. If the report has 1000 rows it would be similar to running 1000 reports (thought not exactly).
That said, you have a couple of options.
You should be able to go into the section expert and check "Suppress Blank Section" for the Details section if you've already suppress the subreports.
If that does not work for you, you can create a formula field in each subreport that contains a shared variable that you populate the row count of the subreport. Then in the Suppress Formula (X+2 button) for the details section in the section export you can use those shared variables to enter a formula for the suppression of the section.
Here are a few links on using shared variables:
http://msdn.microsoft.com/en-us/library/ms225625(VS.80).aspx
http://books.google.com/books?
id=eukKHY9wjAEC&pg=PA316&lpg=PA316&dq=crystal+reports+passing+data+from+subreport&source=bl&ots=O8BzfeMJOK&sig=kt2v5JPbgy1bofCG6mFy4b5Qybk&hl=en&ei=wyKhSoWeHoqDngf4xZ35BA&sa=X&oi=book_result&ct=result&resnum=8#v=onepage&q=crystal%20reports%20passing%20data%20from%20subreport&f=false