I have multiple projects that output daily data to their own Google spreadsheets. I would like to make one master sheet in which this data is captured. This is fairly easy to do using importrange, but the spreadsheet becomes very, very slow when a large quantity of data is imported like this, so I'm hoping to use a script to just copy and paste the data over.
I know how to do set up the script manually using the following code from another post:
var sourceSpreadsheetID = "ID HERE";
var sourceWorksheetName = "SHEET NAME HERE";
var destinationSpreadsheetID = "ID HERE";
var destinationWorksheetName = "SHEET NAME HERE";
function importData() {
var thisSpreadsheet = SpreadsheetApp.openById(sourceSpreadsheetID);
var thisWorksheet = thisSpreadsheet.getSheetByName(sourceWorksheetName);
var thisData = thisWorksheet.getDataRange();
var toSpreadsheet = SpreadsheetApp.openById(destinationSpreadsheetID);
var toWorksheet = toSpreadsheet.getSheetByName(destinationWorksheetName);
var toRange = toWorksheet.getRange(1, 1, thisData.getNumRows(), thisData.getNumColumns())
toRange.setValues(thisData.getValues());
}
But ideally, I would like to make the list easy to expand using an array. I've set up an "import" table (see the figure below), so I would guess a for loop running through it would allow me to do this, but I'm not sure how.
Image of table
I'd really appreciate any help you guys can offer. Thanks!
To answer my own question, I've managed to cobble the following together and it seems to work:
function importData() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var keysSheet = ss.getSheetByName("Keys")
var targetSheet = ss.getSheetByName("Test")
var keys = keysSheet.getRange("B2:B50").getValues();
var sheets = keysSheet.getRange("C2:C50").getValues();
var ranges = keysSheet.getRange("D2:D50").getValues();
var row, startcolumn = 1;
for (row = 1; row < 50; row++) {
if (keys[row-1] != '' && sheets[row-1] != '' && ranges[row-1] != '') {
var sourceSpreadsheetID = keys[row-1];
var sourceWorksheetName = sheets[row-1];
var sourceDataRange = ranges[row-1];
var thisSpreadsheet = SpreadsheetApp.openById(sourceSpreadsheetID);
var thisWorksheet = thisSpreadsheet.getSheetByName(sourceWorksheetName);
var thisData = thisWorksheet.getRange(sourceDataRange);
var toRange = targetSheet.getRange(1, startcolumn, thisData.getNumRows(), thisData.getNumColumns());
toRange.setValues(thisData.getValues());
startcolumn = startcolumn + thisData.getNumColumns();
}
}
}
I am sure that this can be done more efficiently using arrays, a while loop (rather than a for loop), and a keys table range that updates automatically based on its size, but I couldn't figure out how to do that with my high school coding skills.
Hopefully what I've figured out so far will help someone else!
Related
I need to take data from a basic excel form and paste it on a data table as many times as one of the cells form the form says.
This is the form:
Form
I've tried this:
function COPIARPEGAR() {
var Libro = SpreadsheetApp.getActiveSpreadsheet();
var Form = Libro.getSheetByName("Form")
var CON = Form.getRange('J18').getValue();
var Disciplina = Form.getRange('J20').getValue();
var Masculino = Form.getRange('L22').getValue();
var TituloMasculino = Form.getRange('L20').getValue();
var Femenino = Form.getRange('N22').getValue();
var TituloFemenino = Form.getRange('N20').getValue();
var BBDD = Libro.getSheetByName("BBDD2");
var DisciplinaBBDD = BBDD.getRange('A1:A').getValues()
var UltimaFila = DisciplinaBBDD.filter(String).length
for(var filamasc=UltimaFila+1;filamasc<=Masculino+1;filamasc++) {
BBDD.getRange(filamasc,1).setValue(Disciplina)
BBDD.getRange(filamasc,2).setValue(CON)
BBDD.getRange(filamasc,3).setValue(TituloMasculino)
for(var filafem=UltimaFila+1;filafem<=Femenino+1;filafem++) {
BBDD.getRange(filafem,1).setValue(Disciplina)
BBDD.getRange(filafem,2).setValue(CON)
BBDD.getRange(filafem,3).setValue(TituloFemenino)
}
Logger.log(UltimaFila);
Logger.log(CON);
Logger.log(Disciplina)
}
And as result I always get the smaller number overwrited by the largest number like this:
result
Thanks for yur help!
Your loops are the issue in that you aren't starting at the same rows. Consider running your code in debug mode so you can see your variables value on the right hand part of the screen (such as UltimaFila = 1). I looked at your code, and I think this would work with modifications, but again look at your variables on the right side of your code, and run in debug mode.
function COPIARPEGAR() {
var Libro = SpreadsheetApp.getActiveSpreadsheet();
var Form = Libro.getSheetByName("Form")
var CON = Form.getRange('J18').getValue();
var Disciplina = Form.getRange('J20').getValue();
var Masculino = Form.getRange('L22').getValue();
var TituloMasculino = Form.getRange('L20').getValue();
var Femenino = Form.getRange('N22').getValue();
var TituloFemenino = Form.getRange('N20').getValue();
var BBDD = Libro.getSheetByName("BBDD2");
var DisciplinaBBDD = BBDD.getRange('A1:A').getValues()
var UltimaFila = DisciplinaBBDD.filter(String).length;
//Updated the ending point
for (var filamasc = UltimaFila + 1; filamasc <= Masculino + 1 + UltimaFila; filamasc++) {
BBDD.getRange(filamasc, 1).setValue(Disciplina)
BBDD.getRange(filamasc, 2).setValue(CON)
BBDD.getRange(filamasc, 3).setValue(TituloMasculino)
}
//See the starting points change
var DisciplinaBBDD = BBDD.getRange('A1:A').getValues()
var UltimaFila = DisciplinaBBDD.filter(String).length
//Updated the ending point
for (var filafem = UltimaFila + 1; filafem <= Femenino + 1 + UltimaFila; filafem++) {
BBDD.getRange(filafem, 1).setValue(Disciplina)
BBDD.getRange(filafem, 2).setValue(CON)
BBDD.getRange(filafem, 3).setValue(TituloFemenino)
}
Logger.log(UltimaFila);
Logger.log(CON);
Logger.log(Disciplina)
}
How To Debug Your Code
I'm trying to use the following code to move an entire row from a Google form responses sheet to another sheet based on a cell value, however for some reason it won't work. If I run it on another sheet, it works perfectly fine. Any recommendations?
var ss = SpreadsheetApp.getActiveSpreadsheet();
var s = event.source.getActiveSheet();
var r = event.source.getActiveRange();
if(s.getName() == "Jobs" && r.getColumn() == 6 && r.getValue() == "Complete") {
var row = r.getRow();
var numColumns = s.getLastColumn();
var targetSheet = ss.getSheetByName("Completed");
var target = targetSheet.getRange(targetSheet.getLastRow() + 1, 1);
s.getRange(row, 1, 1, numColumns).moveTo(target);
s.deleteRow(row);
}
}```
When running triggers, the active sheet often defaults to the first sheet of the spreadsheet
Solution:
Instead of defining
var s = event.source.getActiveSheet();
var r = event.source.getActiveRange();
use the event object range:
var r = event.range;
var s = r.getSheet();
Also, your if condition is
if(s.getName() == "Jobs"...). So obviously you will only enter the if code block for the sheet that is actually called "Jobs" and not for the other sheets.
I am trying to get a script working that hooks into a google sheet, pulls information that is taken of the phone, and sends it via email once marked. So far I have this, from sources on the internet and a bit of customising.
function sendApprovalEmail() {
var sheetNameToWatch = "SHEETNAMEGOESHEREUSUALLY";
var columnNumberToWatch = 12; // column A = 1, B = 2, etc.
var valueToWatch = "SENT";
var date = 5;
var name = 9;
var number = 10;
var message = 11;
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = SpreadsheetApp.getActiveSheet();
var range = sheet.getActiveCell();
if (sheet.getName() == sheetNameToWatch && range.getColumn() == columnNumberToWatch && range.getValue() == valueToWatch) {
var emailAddress = "MYEMAILGOESHEREUSUALLY";
var subject = "Missed Call Notifcation";
var email = "Hello! "+date+" "+name+" "+number+" "+message+"";
MailApp.sendEmail(emailAddress, subject, email);
}
}
The above works, triggers, and sends properly. The only thing it doesn't do is suck in the Date, Name, Number and Message.
These need to be unique for each email, based on the line that was just marked as SENT. Usually, there are only a couple a day, never at the same time.
So if Row 23 is marked as SENT, it needs A23, B23, and C23.
If row 66 is marked as SENT, it needs A66, B66, and C66.
How do I get the script to look up values in column 5, 9, 10 and 11 OF THE ROW that it has detected 'SENT' in?
The code is using var range = sheet.getActiveCell() the get the active cell. Then you could use range.getRow() to get the row number, then you could use something like sheet.getRange(range.getRow(), columnNumber) to get the desired cells where columnNumber could be 5, 9, 10 and/or 11. In other words, instead of
var date = 5;
use
var date = sheet.getRange(range.getRow(), 5).getValue();
but put the above line after
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = SpreadsheetApp.getActiveSheet();
var range = sheet.getActiveCell();
Do the same for the name, number and message variables.
Note: There are other more efficient ways like using sheet.getDataRange().getValues() which will return an array of arrays having all the sheet values, the use
var date = data[range.getRow()][5];
and so on.
This is probably close to what your looking for:
First you have to settle on a format for your spreadsheet so that all operators will record the information in a standard format. I used the following format for each of my sheets.
All of the sheets used for recording information start with the prefix of 'ph:'. I get the entire array of sheets and I loop through them looking for the sheets that begin in 'ph:' name.slice(0,3). Once found I get the range of A1:B6 and collect all of the data into one array and then loop through the array putting all of the information into an associative array using the following algorithm dObj[value in column1]=value in column2. So in my example you can get the name with dObj.Name and the message is obtained by using dObj.Message and so on. So this associates the key in column one with the value in column2.
Now here is the code:
function sendApprovalEmails(){
var ss=SpreadsheetApp.getActive();
var shts=ss.getSheets();
for(var i=0;i<shts.length;i++){
var sh=shts[i];
var name=sh.getName();
if(name.slice(0,3)=='ph:'){//finds the operator log sheets
var dObj={};
var rg=sh.getRange('A1:B6');//Use a fixed range so you can use the rest of the sheet for whatever
var vA=rg.getValues();
for(var j=0;j<vA.length;j++){
dObj[vA[j][0]]=vA[j][1];//Builds the associative array
}
if(dObj.Approval=='Yes'){
Logger.log('Send Email:\nDate: %s\nNumber: %s\nName: %s\nMessage: %s,To: %s',Utilities.formatDate(new Date(dObj.Date),Session.getScriptTimeZone(),"E MMM dd, yyyy"),dObj.Number,dObj.Name,dObj.Message,dObj.Email);
var recipient=dObj.email;
var subject="Missed Call Notification";
var body = Utilities.formatString('Hello! %s %s %s %s',Utilities.formatDate(new Date(dObj.Date),Session.getScriptTimeZone(),"E MMM dd, yyyy"),dObj.Name,dObj.Number,dObj.Message);
//MailApp.sendEmail(recipient, subject, body);
}
}
}
}
In my example B1 has a data validation of either Yes or No.
Of course this is probably just a starting point. You can create the code to copy a master sheet and open it up with each phone call. I don't know if there is a limit to the number of sheets but there is a a limit to the number of cells in one Spreadsheet.
Documentation Reference:
By the way this version of your code works.
function sendApprovalEmail() {
var sheetNameToWatch = "test";
var columnNumberToWatch = 1;
var valueToWatch = "SENT";
var date = 5;
var name = 9;
var number = 10;
var message = 11;
var ss = SpreadsheetApp.getActive();
var sheet = ss.getActiveSheet();
var range = sheet.getActiveCell();
if (sheet.getName()==sheetNameToWatch && range.getColumn()==columnNumberToWatch && range.getValue() == valueToWatch) {
var emailAddress = "foundit#found.com";
var subject = "Missed Call Notifcation";
var email = Utilities.formatString('Hello! %s %s %s %s',date,name,number,message);
//MailApp.sendEmail(emailAddress, subject, email);
Logger.log('\nemailAddress: %s\nsubject: %s\nemail: %s',emailAddress,subject,email);
}
}
I don't like to send out a lot of useless emails while debugging so I just use the Logger to record the email information.
i couldnt do aautocopmlete edit box. i want to take names from another database. i wrote my code to typeahead's value list. but it dont work. i am using same server but different database.anybody help me ? here is my code:
//Getting the view containing a document for each of the employees
var searchView:NotesView = session.getDatabase("servername","test/application name.nsf")
.getView("viewname");
// Creating a Lotus Notes search query. Notice the reference to lupkey!
var query = "(FIELD Ad Soyad CONTAINS *" + lupkey +"*)";
// Creating an array to store hits in
var searchOutput:Array = ["å","åå"];
// Doing the actual search
var hits = searchView.FTSearch(query);
var entries = searchView.getAllEntries();
var entry = entries.getFirstEntry();
//Sort the array manually, since Notes doesn't want to sort them alphabetically
for (i=0; i<hits; i++) {
searchOutput.push(entry.getColumnValues()[0]);
entry = entries.getNextEntry();
}
searchOutput.sort();
// Build the resulting output HTML code
var result = "<ul><li><span class='informal'>Suggestions:</span></li></ul>";
var limit = Math.min(hits,20);
for (j=0; j<limit; j++) {
var name = searchOutput[j].toString();
var start = name.indexOfIgnoreCase(lupkey)
var stop = start + lupkey.length;
//Make the matching part of the name bold
name = name.insert("</b>",stop).insert("<b>",start);
result += "<li>" + name + "</li>";
}
result += "</ul>";
return result;
There are plenty of issues with your code:
the query can't return any result since your field has a space in it
Do you really need an FTSearch to return values and not a sorted view?
the typeahead -as the name suggest- presents values that match left to right and not somewhere substring. If you need that you need to roll your own typeahead function using Ajax
The typeahead function doesn't take a parameter, so your lupkey doesn't go anywhere. The function needs to return all values and XPages will do the matching
Instead of copying one by one into an array for sorting, copy the returning Vector() into a TreeSet(). This is one line, sorts it and removes duplicates
To get it working check this example based on dojo, previously asked here. You will need the REST control
i do it like that
var directoryTypeahead = function (searchValue:string) {
// update the following line to point to your real directory
//var directory:NotesDatabase = session.getDatabase(database.getServer(), "names.nsf");
var directory:NotesDatabase = session.getDatabase(database.getServer(), "org/test.nsf");
var allUsers:NotesView = directory.getView("SVFHP2");
var matches = {};
var includeForm = {
Person: true,
Group: true
}
searchValue = searchValue.replace("I","i")
var matchingEntries:NotesViewEntryCollection = allUsers.getAllEntriesByKey(searchValue, false);
var entry:NotesViewEntry = matchingEntries.getFirstEntry();
var resultCount:int = 0;
while (entry != null) {
var matchDoc:NotesDocument = entry.getDocument();
var matchType:string = matchDoc.getItemValueString("Form");
//if (includeForm[matchType]) { // ignore if not person or group
var fullName:string = matchDoc.getItemValue("Name").elementAt(0) + " " + matchDoc.getItemValue("Title").elementAt(0);
if (!(matches[fullName])) { // skip if already stored
resultCount++;
var matchName:NotesName = session.createName(fullName);
matches[fullName] = {
cn: matchName.getCommon(),
photo: matchDoc.getItemValueString("Photo"),
job: matchDoc.getItemValueString("sum"),
email: matchDoc.getItemValueString("email"),
}
}
// }
/*if (resultCount > 15) {
entry = null; // limit the results to first 10 found
}
else {*/
entry = matchingEntries.getNextEntry(entry);
//}
};
}
I am trying to modify a script I found online that seems to make the event an all day event, which I don't want, I want it to be just the time specified in the form/spreadsheet.
The spreadsheet is located here - https://docs.google.com/spreadsheet/ccc?key=0ApxazoOhNSK-dGFvZVhVOTQ1X3F3aWh4QTh3Wm9sbFE#gid=0
Here is the script I am using, but its not adding...
//this is the ID of the calendar to add the event to, this is found on the calendar settings page of the calendar in question
var calendarId = "<removed for privacy>";
//below are the column ids of that represents the values used in the spreadsheet (these are non zero indexed)
var startDtId = 4;
var endDtId = 4;
var titleId = 2;
var titleId2 = 3;
var descId = 7;
var tstart = 4;
var tstop = 5;
var formTimeStampId = 1;
function getLatestAndSubmitToCalendar() {
var start = new Date(sheet.getRange(lr,tstart,1,1).getValue());
var end = new Date(sheet.getRange(lr,tstop,1,1).getValue());
var sheet = SpreadsheetApp.getActiveSheet();
var rows = sheet.getDataRange();
var numRows = rows.getNumRows();
var values = rows.getValues();
var lr = rows.getLastRow();
var subOn = "Submitted on :"+sheet.getRange(lr,formTimeStampId,1,1).getValue()+" by "+sheet.getRange(lr,titleId,1,1).getValue();
var desc = "Comments: "+sheet.getRange(lr,descId,1,1).getValue()+"\n"+subOn;
var title = sheet.getRange(lr,titleId,1,1).getValue()+" "+sheet.getRange(lr,titleId2,1,1).getValue();
createEvent(calendarId,title,start,end,desc);
}
function createEvent(calendarId,title,start,end,desc) {
var cal = CalendarApp.getCalendarById(calendarId);
var start = new Date(sheet.getRange(lr,tstart,1,1).getValue());
var end = new Date(sheet.getRange(lr,tstop,1,1).getValue());
var loc = 'Computer Center';
var event = cal.createEvent(title, start, end, {
description : desc,
location : loc
});
};
The original article is located here: http://bruceburge.com/2012/09/05/automatically-adding-events-to-a-google-calendar-from-a-google-form-submission/
I just can't seem to get the dates to work at all... If I use the original code it works fine, but the time is the full day, not the specified time... I seem to have broken it in an attempt to make it work... Any help would be appreciated...
It was a lot simpler than I though... I just removed some of his lines (the ones that set the hour and minutes to 0. Once I removed that and changed a few things, I get the following which works just great:
//this is the ID of the calendar to add the event to, this is found on the calendar settings page of the calendar in question
var calendarId = "alcc.ccenter#gmail.com";
//below are the column ids of that represents the values used in the spreadsheet (these are non zero indexed)
var startDtId = 4;
var endDtId = 5;
var titleId = 2;
var titleId2 = 3;
var descId = 7;
var formTimeStampId = 1;
function getLatestAndSubmitToCalendar() {
var sheet = SpreadsheetApp.getActiveSheet();
var rows = sheet.getDataRange();
var numRows = rows.getNumRows();
var values = rows.getValues();
var lr = rows.getLastRow();
var startDt = sheet.getRange(lr,startDtId,1,1).getValue();
//set to first hour and minute of the day.
var endDt = sheet.getRange(lr,endDtId,1,1).getValue();
//set endDt to last hour and minute of the day
var subOn = "Added :"+sheet.getRange(lr,formTimeStampId,1,1).getValue()+" by: "+sheet.getRange(lr,titleId,1,1).getValue();
var desc = "Comments :"+sheet.getRange(lr,descId,1,1).getValue()+"\n"+subOn;
var title = sheet.getRange(lr,titleId,1,1).getValue()+" - "+sheet.getRange(lr,titleId2,1,1).getValue();
createEvent(calendarId,title,startDt,endDt,desc);
}
function createEvent(calendarId,title,startDt,endDt,desc) {
var cal = CalendarApp.getCalendarById(calendarId);
var start = new Date(startDt);
var end = new Date(endDt);
var loc = 'Computer Centre';
var event = cal.createEvent(title, start, end, {
description : desc,
location : loc
});
};
My form has the following Columns - Timestamp, Name, Absence, Start, End, Reason, Comments. They didn't need to be ne word but I changed them to one word headings because of the video example I was trying to follow... But the above code works miracles.
I had to modify the way Forms handles dates to accommodate Calendar
function createEvent() {
var form = FormApp.getActiveForm();
var cal = CalendarApp.getDefaultCalendar();
var responses = form.getResponses();
var len = responses.length;
var last = len – 1;
var items = responses[last].getItemResponses();
var email = responses[last].getRespondentEmail();
var name = items[0].getResponse();
var bring = items[1].getResponse();
var date = items[2].getResponse();
Logger.log(date);
var replace = date.replace(/-/g,”/”);
Logger.log(replace);
var start = new Date(replace);
Logger.log(‘start ‘+start);
//Logger.log(newStart.getHours());
var endHours = 2+0+start.getHours();
//Logger.log(start.getDay());
var day = start.getDate();
var minutes = start.getMinutes();
var year = start.getFullYear();
var month = start.getMonth();
var hours = start.getHours();
var d = new Date(year, month, day, endHours, minutes);
Logger.log(d);
var event = cal.createEvent(‘Class Party ‘+name+’ brings ‘+bring, start, d)
.addGuest(email)
.setDescription(name+’ you will be bringing ‘+bring+’ to the party.’);
GmailApp.sendEmail(email, name + ’ a Google Calendar invite has been created for you’, name + ’ You filled out the Google Form for the date of ‘ + start + ’. Check your Google Calendar to confirm that you received the invite.\n’);
}