Is there an automated way to detect when a requirement's status is set to 'Approved'? The business need is to alert an external app each time a requirement is approved.
One option is to to build an add-in for Enterprise Architect. I wrote some articles about that subject that should help you get started.
In this add-in you can implement the "events" EA_ConContextItemChanged to capture the status before it was changed and EA_OnNotifyContextItemModified to compare it with the previously captured status.
It might be possible that you can also use workflow scripts, but I'm not sure (nobody really uses that).
Related
We have hundreds of business documents, and when a user makes a suggested edit or comment it's the manager's responsibility to review and approve/reject.
Google offers a feature to receive an email notification when a comment is made or suggested edit made(otherwise easy for managers to loose track or not know about suggested edits/comments), and we'd like to turn this on for managers but manually doing this for hundreds of documents is a maintenance nightmare. Is there an API that would allow us programmatically set this field, or even read it.
If there are no APIs is there some other recommended work flow such that employees can suggest improvements and managers will be proactively notified so they can approve/reject the suggestion(ISO 9001 Control of Documents/Records)?
PS I wrote some scripts to poll documents for open comments/suggestion, but we'd prefer to be proactively notified.
You could create a program to watch changes in files by using the SuggestionsViewMode. You need to fetch the entire document content and then look through it for suggestions.
result = service.documents().get(documentId=DOCUMENT_ID, suggestion_mode=SUGGEST_MODE).execute()
I assume by the previous response that there is not a way to change notification settings for a doc via API?
I actually have sort of the opposite problem of the OP, where I am generating lots of documents for a shared drive via automations. These docs are used by our team, but aren't generally relevant to me. Because my account is the one generating the docs, the notification setting defaults to "All comments and tasks".
It would be great if I could update my automation to change the notification setting to "Comments and tasks for you" after creating the doc. I'd appreciate any suggestions.
I am working on a tool to generate fake data for System Center Operations Manager for internal testing purposes. I wrote a script as part of a discovery that is able to create an instance of any class I want and make SCOM fake-discover it. Currently, I'm using a class for AD Printer. Now the next step is to somehow create alerts on behalf of the Printer. For this, I wrote a rule targeted at the AD Printer, which reads from the logs to detect when it should be fired. The logs are being written to from a PowerShell script. However, I see no results. But when I target the same rule to All Windows Computers, I see the alerts.
From what I understand the rule will run on all agents that have an instance of the target class. Since I fake-discovered the AD Printer on this agent (which also happens to be the Management Server), should the rule not run on this?
Any other suggestions on how I can achieve this are welcome as well.
PS. I probably cannot share any of my code as I am under an NDA, but I can clarify my approach further, if needed.
Yes, the Powershell script should run on the agents which have instances of the AD Printer. I recommend you to check the OperationsManager event log for script errors. The easiest way to generate (fake) alerts is to set up a simple, Event-based text log monitor: one specific word can trigger the unhealthy state (which in turn generates an alert), while another word resets the monitor to the healthy state. You can specify criteria for both events. Look at this blog post for further details.
I'm working on a plugin for IBM Lotus Notes. I need to change content of an email right after user clicks 'send email' button, before the email is actually sent. I have searched APIs of Lotus Notes but can't find a workaround. There is a library named com.ibm.notes.mailsend in folder /opt/ibm/lotus/notes/framework/shared/eclipse/plugins. But I can't find any document related to it on Internet, and have no idea how to capture event about sending email. Does anyone know how to implement the function that I need? Thanks.
Update: Thanks Richard. Basically I've figured out how to hook email sending. But I also need to make an option that user can set differently for each individual email. From my understanding, email known as message is stored in Mail File database before being sent. How to 'add flag' to the message? Thanks.
The way to hook events in Lotus Notes is with the Notes C API's Extension Manager routines. The general strategy for hooking mail send operations is to set up a hook on EM_NSFNoteUpdateMailbox. This can be done on either the Notes client or the Domino Server. On the server side, if your processing is non-trivial, you run the risk of slowing down Domino if you try to do all of the work in your hook, so the strategy most people adopt is to have the hook code change the status of the message to "On Hold" and then signal a separate server task to take over the work. That way the hook can return and the separate server task can take whatever time is needed before resetting the status of the message so that normal routing will take over. You can find documentation here.
For server-side processing only, there are two options that will allow you to write your code in Java instead of C. One is an OpenNTF project called TriggerHappy that allows you to write Java Agents that are fired when some boilerplate hook code is triggered, and the other is the OpenNTF version of the Domino OSGi Tasklet Service (aka DOTS), which allows taskets to be fired in response to EM events. Note that there is an IBM-supported version of DOTS that is shipped in Domino 9 "Social Edition", but my understanding is that it does not include the EM event support.
Updated for additional info requested...
In order to add a flag to each message that can be read by the code that runs in your hook, you need to modify the mail template that is used in the users' mail files. You will need permission from the Domino system administrators to do this, and to be blunt: this is not something that Domino adminisrators like to do because it makes their job more difficult when they are upgrading Domino versions. There are many ways you could modify the template, but the point of all of them would be to add a new hidden field to messages which would serve as a flag for your hook code. If the field exists, your code would do the changes to the content that you need, otherwise it would leave the content alone. One possible way to do this would be by adding a shared action containing a formula to set your hidden field (that formula is just something like FIELD myFlagFieldName := "1";) and then you can add that shared action to the Memo form. Users would press the action button any time they want to trigger your code. The admin would need to maintain backup database containing your shared action and re-add it to the mail template after every upgrade and then re-add it to the new template version's Memo form. Of course there are other ways as well, some that are more friendly to users but harder for admins to deal with, and vice versa.
In sharepoint 2010 I need to be able to set a review date on a document and be emailed when this review date is reached. Is this possible?
Thanks for any pointers
I would create a very simple Workflow for this. You could just fire up Sharepoint Designer, create a small Workflow which checks whether the document in question has been reviewed and otherwise send an e-mail or a task to some person.
Try out Sharepoint Designer & Workflows if you haven't done so. Reminders are a very easy thing to do.
This answer details a few different ways to do this - workflow, scheduled jobs, open source and commercial add-ons.
Dated reminders in sharepoint calendars
To make it the most robust solution, I would suggest to customize the Alerts framework of SharePoint. SharePoint allows following customizations (as documented here http://msdn.microsoft.com/en-us/library/bb802949.aspx)
Adding or removing buttons from the
alert e-mails.
Changing the cascading style sheet
used to format e-mail alerts. This is
particularly useful for sites that
want to create a consistent
appearance.
Changing the latency of "immediate"
alerts by adjusting the default timer
interval.
Override the templates used to create
e-mail or SMS alerts, either by
creating a new template or by setting
the SPList.AlertTemplate property.
Creating custom filters by using Collaborative Application Markup
Language (CAML) queries in the
element in the alert
templates.
Programmatically setting or changing
the mobile messaging service provider
(MSP) that forwards SMS alerts to
mobile telephones.
Adding custom event handlers that
respond when a user creates or
modifies an alert. Also, custom
handlers that respond to the alert
sending event can be created.
Programming the alerts framework by
using the SharePoint Foundation
object model. For more information
about how to customize alerts
programmatically, see SPAlert.
If your list supports sending alerts based on a View, you are lucky, A NO CODE SOLUTION is already there for you. You can create a View with filter condition like "DueDate is equal to [Today]" (and possibly "AssignedTo is equal to [Me]) and then subscribe to any changes to that view.
If you end up with custom alert filter, following links may get you started:
http://egrimmett.wordpress.com/2008/01/17/custom-alerts-part-2-filters/
Link
I want to write a workflow application that routes a link to a document. The routing is based upon machines not users because I don't know who will ever be at a given post. For example, I have a form. It is initially filled out in location A. I now want it to go to location B and have them fill out the rest. Finally, it goes to location C where a supervisor will approve it.
None of these locations has a known user. That is I don't know who it will be. I only know that whomever it is is authorized (they are assigned to the workstation and are approved to be there.)
Will Microsoft Windows Workflow do this or do I need to build my own workflow based on SQL Server, IP Addresses, and so forth?
Also, How would the user at a workstation be notified a document had been sent to their machine?
Thanks for any help.
I think if I was approaching this problem workflow would work to do it. It is a state machine you want that has three states:
A Start
B Completing
C Approving
However workflow needs to work in one central place (trust me on this, you only want to have one workflow run time running at once, otherwise the same bit of work can be done multiple times see our questions on MSDN forum). So a central server running the workflow is the answer.
How you present this to the users can be done in multiple ways. Dave suggested using an ASP.NET site to identify the machines that are doing the work, which is probably how I would do it. However you could also write a windows forms client that would do the same thing. This would require using something like SOAP / WCF to facilitate communication between client form applications and the central workflow service. This would have the advantage that you could use a system try icon to alert the user.
You might also want to look at human workflow engines, as they are designed to do things such as this (and more), I'm most familiar with PNMsoft's Sequence
You can design a generic "routing" workflow that will cause data to go to a workstation. The easiest way to do this would be to embed the workflow in an ASP.NET application. Each workstation should visit the application with a workstation ID in the querystring:
http://myapp/default.aspx?wid=01
When the form is filled out at workstation A, the workflow running in the web app can enter it into the "work bin" of the next workstation. Anyone sitting at the computer for which the form is destined will see it appear in their list of forms to review. You can use AJAX to make it slick and auto-updating.