I have what seems like a simple question, but I haven't been able to find the answer here.
I have a SharePoint 2010 library with multiple folders. For some documents (e.g. a spreadsheet), I want to keep one copy in one folder, and have a link to it in some of the other folders. My two document types are "document" and "link to document". The modified date for the "link to document" is the date the original link was created (which will never change), and does not reflect when the linked spreadsheet is updated (which will happen on a daily basis.) This may confuse users who go to the link--they might think the data is old.
How can I show the date the document changed in my links to that document?
You can update the list item using a workflow. On a list item change, the workflow can look up the corresponding linked documents and then update the modified date on that list item.
The SharePoint SO site is also another good place to look for tips on SharePoint workflows. Just make sure the workflow doesn't get triggered again when the item get updated.
I found a much easier solution. I'm using the "Manage Copies" functionality to post updated copies to the folders where I was previously putting links. This should fix the problem with my "Modified" dates showing the time the link was created. Now I will have copies of my "one version of the truth" published to my other locations, with the correct "Modified" date. So easy!
Related
Previously I was able to navigate the "files which had no checked in version", however now I'm getting an error "exceeds the list view threshold" (see image below).
Is there a configuration that can be changed as to be able to access this list? The solutions that I find online (most of them suggest filtering) apply to libraries contents, but that does not apply to this one.
The issue is because the List View has exceeded the default 5,000 SharePoint item limit. (There are several tips to handle it here).
The key thing here is that you can't do anything until your View is under 5,000 items. That is why the only solution right now is filtering.
First, change the default view to filter out some items to get you under that 5,000 item limit. e.g. Filter on files Created Date and only show things that were created this year.
You need a view under 5,000 items just to do something.
Try moving/deleting items to get under 5,000 or even start over with a new document library.
If it is a document library, you can create subfolders and move data (remember each subfolder should have less than 5,000 items to keep you under the View limit)
Use metadata to help filter/organize the library to keep within the limit.
http://xx.xx.xxx.xx/servlet/mstrWeb?evt=4001&src=mstrWeb.4001&reportID=48C05A5F4CCF82CC07F4A1BE2D023FE5&visMode=0&reportViewMode=1&messageID=9850FBA54B678E5B6B66A4B1E527B7B5&stateID=0
This sample URL displays the report executed and saved in the archive. Before downloading, I need to specify an additional condition on one of the columns. For example, City = Samplesity How can this be implemented with the help of Microstrategy url api?
You could use a view filter (with a prompt) in the report and answer the prompt via MicroStrategy URLAPI. The problem would be that the prompt will be showed also to the users (if the report is executed with a subscription, then no problem).
Using a report in this way doesn't make much sense to me, better in this case to use a cube and create a report with a prompted view filter on top of it.
If by "saved in the archive" you mean stored in the History List then there is not much to do here. The History List contains an execution of a report, you cannot really modify it.
If you are looking for a way to filter on old version of your data you have to find another solution, like keeping historical version of the data.
I would like to be able to use "manage content and structure" to move sub-sites within a site collection (SharePoint 2010). For example I have a site that is right under my top level site and I would like to move it to be the child site of one of its' current peers.
There is some concern from admins that this creates a mess in the content DB, therefore all moves should be done using powershell export/import.
Can anyone tell me, technically, what happens when we use the move command in "content and structure" within a site collection and if there are known issues with it?
Moving sub sites around within a site collection is no problem. They had the exact same command for moving sites in SharePoint 2007, and it worked.
When you click the button, what likely happens is there is a stored procedure that executes and moves all the data to the new location.
Databases are designed to handle the all these changes. You don't create more of a "mess" in the content database by moving a site around compared to the daily "mess" of adding new documents to document libraries all over the place. In fact doing a PowerShell export, delete old site, import process is probably more messy because the old site isn't 'deleted' it's moved to the "Recycle Bin". And some of the GUID's associated with the site will be changed on the import.
Basically my recommendation is use the Move command to move sites around as that's the easiest thing to do, and don't worry about the database, because it just works.
I'm new to sitecore have been tasked with creating some ppc landing pages for a client who's developer has moved on.
Their previous developer had created several of these pages in the past and the content is very similar so I have copied one of the previous pages and changed the content.
The problem is that the copy is still referencing the content of the original page, i know this as if i change the content of the original the copy also changes too.
The pages sub items are a mix of rich text fields and custom sublayouts.
Have I done something wrong or is this a bug? Can anyone suggest a fix?
Id imagine something like the reference to the subitems in the database has not changed from original.
How did you copy the previous page? In Sitecore you should be able to use either the Copy or Duplicate command, and be able to change the copied item without the original being changed (our content editors have a habit of doing this as well).
My guess would be that the sublayouts are pointing at a specific item, rather than the Context item, but that would be hard to say without code or ascx snippets.
I've been using UIWebView to render office docs for a while, but recently I noticed that when a date is added in the file, let's say an Excel file with a date value in one of the cells, the date is (apparently) being modified by the web view.
The weird thing is that I made a test based on two projects. The first one, is a project that I've been working on for about a year and the second is new one that I created just for testing purposes.
The dates are being displayed correctly in the new project, but wrong in the old project so I'm starting to think is something regarding the project settings. I also copied the classes from the new project to the old one to see if there was a difference, but even using the new classes, my old project shows incorrect(*) dates for the same excel file.... so that's weird.
Any ideas?
Thanks in advance
Update 1:
(*)By incorrect dates, I mean there is a time difference between the one displayed in the test project and the one displayed in the old project for the same file.
I changed the title of the question from "... invalid dates" to " ...time difference between" ... because the word "invalid" may lead to a misunderstanding.
I was not able to understand what the problem was, but the solution for now is to change the visualization component from UIWebView to the QuickLook framework.
I know this is not the correct answer to the question, but at least is a way to display the document correctly.