I want to setup a word document which has several chapters. For a particular set of readers (eg my boss), I want to only print to pdf chap 1-5 and for another set of readers (eg my customers), I want to print to pdf out chap 6-10.
Is this possible with MS-word?
edit: elaboration.
First you will need a way to get who is the user and determine to which part of the document he has access (you can use the WNetGetUser API in the microsoft Mpr.dll), then you can show and hide the different sections of the document. For the second part the easiest way is to create bookmarks for the different chapters of your document and hide/show them using:
ActiveDocument.Bookmarks("bookmark01").Range.Font.Hidden = True 'to hide text
ActiveDocument.Bookmarks("bookmark01").Range.Font.Hidden = False 'to show text
Related
I'm trying to make a form-fillable pdf where List Boxes will affect other parts of the sheet.
I have several Hidden Paragraphs in my document (hiding graphics, etc), and a List Box. I'd like to use the List Box choice as the Condition to dynamically hide and unhide the various Hidden Paragraphs.
Example: The user selects clicks on the List Box, and Cat, Dog, and Bird are listed. If the user selects "Dog" from the list, the paragraph with text and pictures of dogs is no longer hidden.
I get that I have to do Hide Paragraph if [List Box choice] != "Dog" as my Condition, I just can't figure out where to get the List Box choice. Feels like I hit a wall in searching for an answer or guide because I'm missing specific terminology (field? formula?).
I am actually trying to do the same thing, and I'm getting very frustrated by it. I developed a case management database for my law office (actually, it pretty much manages almost every aspect of the office at this point), but because we handle all kinds of different cases (criminal defense, civil litigation, probate, etc.) the information we need to track often varies. For instance, on criminal cases, we need to keep track of the sentencing guidelines scoring, the current offer from the prosecutor, prior convictions, and so on. For family law cases, we need to keep track of things like assets, parenting time schedules, etc. Putting all of these variable on one page at the same time gets very cumbersome very quickly, so I'm trying to set the form up so that when you select a case a "criminal defense", it shows the "Criminal Defense" portion of the page, and hides the "Family Law", "Civil Litigation", "Probate", and other portions.
The only way I could come up to do it was the create a variable (in this case, I called it "CaseType") and set the paragraphs to hide or be visible depending on what the variable is set to. This works great, except (a) it's awkward making users select the type of case it is for database purposes, and then making them select the type of case details to display in the form; and (more importantly) (b) the user has to type the required value of the variable into the dialog directly, which is a pain. I would much rather be able to have the type of sections that are displayed determined by the value of the case type in the database, or at the very list have the panels displayed in a dropdown list.
I came up with an idea to record a macro that would run when you pushed buttons--for example, press the "Criminal Case Panel" button and a script would run that selected the variable via double-click, entered the correct value in the dialog box, and then applied the new variable, but it seems that Writer will not let you record macros that change values in dialog boxes.
There is so much untapped potential in this aspect of the software; if the user variables could be set by forms--or if the "hidden" flags could be triggered to be hidden by the values of database variables--it would open up so many possibilities. Makes me wish I had the coding skills to work on this part of the software.
According to https://help.libreoffice.org/7.0/en-US/text/swriter/01/04090200.html, you can set up a database for Writer conditions. It looks like this would work with LibreOffice Base, where forms with list boxes can be created.
However, if you are trying to use values from a list box in a standalone Writer template or other document, then looking at that link, it does not seem possible. Writer conditions are restricted to document metadata, not the contents of the document.
One solution is to write a macro that pops up a dialog with a list box, and then when the dialog is closed, modify the Writer document based on the selected values. LibreOffice has a dialog development front end to help you set this up, and then you would need to write code to execute the dialog and do the changes. See https://www.pitonyak.org/oo.php for help writing the necessary code.
I've set up a word form with different sections, each section to be completed by a separate person.
Each section of the form includes a combination of dropdown lists or free text fields set up using named Content controls.
At the end of each section there is field for the staff member to record their name, the date (calendar icon), and a command button with an associated macro to save the form and protect the data once that section has been completed.
While this enables the data to be protected it does not prevent person A from completing the form and entering person B's name. Note, this would not be expected, but traceability is required for regulatory purposes.
I would like to update the macro to protect the sections, save the file (currently working), and then immediately after saving, have the macro populate another field directly under the manually entered name and date with the Microsoft advanced properties of Last Saved By and the date and time. This would confirm the user.
My macro below (InsertMSSavedDetails()) will extract the Microsoft required data, but only if I manually click on the form and run the macro, and then it saves wherever I click on the form and won't save to the named ContentControl box. I'd like to automate this last step so that it is not reliant upon the user and the data is associated with particular section.
My form includes the following code:
Module
Sub ProtectFieldsSections2()
' protects Sections 1 and 2
If MsgBox("Do you want to Lock and Protect this section from further editing?", vbYesNo) = vbNo
Then Exit Sub
Dim sec As Section
Dim cc As ContentControl
Set sec = ActiveDocument.Sections(2)
For Each cc In sec.Range.ContentControls
cc.LockContents = True
Next cc
End Sub
This document:
Private Sub CommandButton2_Click()
ProtectFieldsSection1
ProtectFieldsSection2
ActiveDocument.Save
End Sub
Current code for Adding Microsoft data - which technically works, but not in the manner I need:
Sub InsertMSSavedDetails()
'
ActiveDocument.SelectContentControlsByTitle ("MSSavedDetails")
Selection.TypeText Text:="Check data: "
Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
"LASTSAVEDBY ", PreserveFormatting:=True
Selection.Fields.Add Range:=Selection.Range, Type:=wdFieldEmpty, Text:= _
"SAVEDATE \# ""d/MM/yyyy h:mm:ss am/pm"" ", PreserveFormatting:=True
End Sub
Second issue with the above, is that it would only need to be added the once, when Sub CommandButton2_Click is first selected. If I were to update the Sub CommandButton2_Click, how would I stop if from repeating the cycle of save, insert Microsoft data, save, insert Microsoft data?
NOTE: Use of word vs PDF form. Presently, the form is used in word format, converted to PDF, and electronically signed, however this does not allow others to add their information to the remaining sections. Adobe LiveCycler has been used to design PDF forms but there were issues with maintaining images and graphs, and there were other issues experienced with the Adobe reader, so the option is to remain with word.
Thank you.
Not sure I have completely understood the problems, but
The problem with inserting the field codes LASTSAVEDBY and SAVEDATE is that unless you "lock" them, their values will always reflect the most recent save. Also, if you want the fields to go in a content control, you have to use a rich text content control.
Perhaps better to
save the document
get the underlying property values (the ones that LASTSAVEDBY and SAVEDATE display) and insert them
save the document
If you have content controls named (say)
Section1LastSavedBy
Section1SaveDate
Section2LastSavedBy
etc.
then
you know which commandbutton the user clicked so you know which section you are dealing with
your code can then look something like
Private Sub CommandButton2_Click()
ProtectFieldsSection1
ProtectFieldsSection2
With ActiveDocument
.Save
.SelectContentControlsByTitle("Section1LastSavedBy")(1).Range.Text = _
.BuiltinDocumentProperties("Last Author").Value
.SelectContentControlsByTitle("Section1SaveDate")(1).Range.Text = _
format(.BuiltinDocumentProperties("Last Save Time").Value,"D/MM/YYYY h:mm:ss am/pm")
.Save
End With
End Sub
If you want to construct the content control names programmatically based on Section number, you can.
If you want to lock the content controls against further editing, you can.
I am not sure what problem you are encountering here:
"Second issue with the above, is that it would only need to be added the once, when Sub CommandButton2_Click is first selected. If I were to update the Sub CommandButton2_Click, how would I stop if from repeating the cycle of save, insert Microsoft data, save, insert Microsoft data?"
unless you are using a Save event. If that's the problem we could revisit that part.
It's pretty difficult to stop people tampering with data in Word, but personally I would consider saving copies of these values in, e.g., a Custom XML Part (not mapped to the controls) or Document Variables - possibly also encrypt them - you can use Windows crypto APIs for that.
Incidentally, I suspect the problem you have with your existing code is that .SelectContentControlsBYTitle doesn't Select the controls in the normal Word sense. It just returns a collection of controls with that name.
We need the ability to enforce restriction of editing specific sections only in an MS Word Document - while allowing users to Accept Reject changes
We are currently using the aspose Words method document.protect() with ProtectionType as "ALLOW_ONLY_FORM_FIELDS", the document gets protected, and we are able to lock/restrict the sections for editing. Howevr, this also results in the Accept/Reject buttons for Tracking changes in "Review" tab of MS Word getting disabled - This restricts users from accepting/rejecting changes even in the section which allows editing. As per business functionality, we need these options (accept/reject) to enabled for our functionality.
Can anyone please suggest if there is any way to achieve the above? (To summarize: The need is to have the Accept/Reject button enabled while allowing editing only in specific sections/paragraphs in the document )
The Word application simply does not support this in a protected document. Protecting as a form locks out all the Reviewing capability; protecting for editing (wdAllowOnlyReading) lets the user move between changes, but doesn't allow accepting/rejecting.
The only way to make this possible is to include code attached to the Ribbon and/or a keyboard shortcut that checks whether the current selection contains a revision. If yes, the document is unprotected, the revision accepted (or rejected), then the document is reprotected. The following sample code illustrates the approach.
I can't tell you how or whether a Ribbon, keyboard shortcuts or VBA code can be included when working with Aspose. If Aspose can create a new document from an existing file (template, either dotm or docm) then these could be included there.
Sub AcceptRevisionInLockedDoc()
Dim doc As Word.Document
Dim rng As Word.Range
Set doc = ActiveDocument
Set rng = Selection.Range
If rng.Revisions.Count > 0 Then
If doc.ProtectionType = wdAllowOnlyFormFields Then 'wdAllowOnlyReading Then '
doc.Unprotect
rng.Revisions(1).Accept
doc.Protect wdAllowOnlyFormFields, True ' wdAllowOnlyReading
End If
End If
End Sub
Please note that Aspose.Words mimics the behavior of MS Word and MS Word application does not support it when document is protected.
I work with Aspose as Developer Evangelist.
i`m working at a mental illness medical facility.
For our documents we are using Word templates which contains the header and footer as an linked image.
The advantage of this is if we have to change something in the header, we have to change one image and all documents are getting these changes.
Now we have the problem that this image changes even if Word is in read-only mode or has been released.
This also affects documents that are sent to patients or doctors and then a copy is printed for the patient record. If the image changes at this point in time, the documents are different and document authenticity is no longer guaranteed.
Is it somehow possible to prevent Word from updating the image when it is in read-only mode?
EDIT:
Setting "Update links on Open" (File->Options->Advanced->General) is turned off
File>Options>Advanced and scroll down to the General section and uncheck the box for "Update automatic links at open."
Hope this helps...
Or You Can Try The Macro:
Sub AutoOpen()
With Options
.UpdateFieldsAtPrint = false
.UpdateLinksAtPrint = false
End With
ActiveDocument.Fields.Update
End Sub
When using the Add or Edit form from the pager I'm wondering how a simple static label can be added in the form without it creating any additional columns in it's affect on colNames[]'s and colModel[]'s. For example I have a quite simple typical Add form which opens from the pager containing a few label's and form elements: Name, Email, Web Site, etc., and then the lower section of the form has a few drop down menus containing the number 1 through 10 with the idea being to ask the user to pick a value between 1 and 10 to put a value on the importance to them about the product or service which is listed beside it. Just above this section I want to add some text only to give a brief instruction asking the user to "Choose the importance of the following products and services using the scale: [1=Low interest --- 10=Very high interest]". I cannot figure out how to get a text label inserted in the form without having to define a column with a formoption{} etc which is not needed for just some descriptive text. I know about the "bottominfo: 'some text'" for adding text to the bottom of the form but I need to insert some text similar to that mid-way (or other positions) in the form without it affecting the tabular structure of the grid. Is this even possible? TIA.
You can modify Edit or Add forms inside of afterShowForm. The ids of the form fields are like "tr_Name". There consist from "tr_" prefix and the corresponding column name.
I modified the code example from my old answer so that in the Add dialod there exist an additional line with the bold text "Additional Information:". In the "Edit" dialog (like one want in the original question) the input field for one column is disabled. You can see the example live here. I hope that a working code example can say more as a lot of words.