Here are my spreadsheet responses from a form: https://docs.google.com/spreadsheets/d/1a9H2HqAwl29IY6-aCvCKs12Xb3vDcZHCOoNugx81PTA/edit#gid=1939572907
The form data generates in the "raw data" tab of the above spreadsheet. However, I'd like to automatically rearrange the form responses in a different format on the "teacher list" tab of the spreadsheet on form submissions. We are trying to keep track of how often we visit a teacher's room and so want all of the timestamps to appear next to the teacher's name.
I do not know if I should be using formulas or a script to get the job done.
To show you our end goal, I have two form submissions that I have typed into the cells where'd we like them to appear on the "teacher list" tab.
Any suggestions or resources to help me accomplish this would be very much appreciated!
This should give you a good start. And, I have removed the merging of the cells in G column in teacher list tab.
function myFunction() {
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Raw Data');
var data = sheet.getDataRange().getValues();
var formatSheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Teacher List');
var formatData = formatSheet.getDataRange().getValues();
var name = data[sheet.getLastRow()-1][2];
var flag = 0, index;
for(var i=1; i<formatData.length; i++)
{
if(name == formatData[i][0])
{
flag = 1;
index = i;
break;
}
}
if(flag == 1)
{
for(var i=1; i<=5; i++)
{
if(formatData[index][i] == "")
{
formatSheet.getRange(index+1, i+1).setValue(data[sheet.getLastRow()-1][0]);
formatSheet.getRange(index+1, 7).setValue(formatData[index][6].concat('; '+data[sheet.getLastRow()-1][3]));
break;
}
}
}
}
But is there more than 5 visits possible? Is first column of teacher list tab is going to remian same throughout? Do you want to add new row if no match is found for 'Teacher or PLC Observed' from Raw Data with first column of Teacher List tab?
If answer to these questions is positive, you need to tweak a code little bit, try it. I'll help if you're stuck.
Edit: Please set the appscript trigger as: From form -> onSubmit.
Related
Please check the spreadsheet below:
spreadsheet
https://docs.google.com/spreadsheets/d/1QFPO4bQfYPM4rRJ_6PYxUrYsFgVeUFx89_nZ1mNaLew/edit#gid=0
The script that I'm currently using is working fine thanks to the posts I've seen here. I just wanted to send it in a better way. I've already checked other posts and I even saw the SheetConverter but is too complicated for me.
Current Result:
https://drive.google.com/file/d/1-OQqnsRwIJaoXOnYZEtPxHy6r3buB8H7/view?usp=sharing
Please check image for the desired result. Thanks!
https://drive.google.com/file/d/1p7cJBTyaZ1ZqI5Jv5WWOGg6_Q-JegfHj/view?usp=sharing
You can create an html table, like this:
function sendEmail(data){
MailApp.sendEmail({
to: "example#mail.com",
subject: "Example",
htmlBody:"<html><body>" + createTable(data)+ "</body></html>"});
}
function createTable(data){
var cells = [];
var table = "<html><body><br><table border=1><tr><th>Start Date</th><th>End Date</th><th>Leave dates</th><th>Status</th></tr>";
for (var i = 0; i < data.length; i++){
cells = data[i].toString().split(",");
table = table + "<tr></tr>";
for (var u = 0; u < cells.length; u++){
table = table + "<td>"+ cells[u] +"</td>";
}
}
table=table+"</table></body></html>";
return table;
}
Supposing you already have the data in a 2D array (rows and columns values).
I have figured out how to run a Google App Script project/function on a form submit using the information at https://developers.google.com/apps-script/guides/triggers/events#form-submit_4.
Once I have e I can call e.response to get a FormResponse object and then call getItemResponses() to get an array of all of the responses.
Without iterating through the array and checking each one, is there a way to find the ItemResponse for a specific question?
I see getResponseForItem(item) but it looks like I have to somehow create an Item first?
Can I some how use e.source to get the Form object and then find the Item by question, without iterating through all of them, so I could get the Item object I can use with getResponseForItem(item)?
This is the code I use to pull the current set of answers into a object, so the most current response for the question Your Name becomes form.yourName which I found to be the easiest way to find responses by question:
function objectifyForm() {
//Makes the form info into an object
var myform = FormApp.getActiveForm();
var formResponses = myform.getResponses()
var currentResponse = formResponses[formResponses.length-1];
var responseArray = currentResponse.getItemResponses()
var form = {};
form.user = currentResponse.getRespondentEmail(); //requires collect email addresses to be turned on or is undefined.
form.timestamp = currentResponse.getTimestamp();
form.formName = myform.getTitle();
for (var i = 0; i < responseArray.length; i++){
var response = responseArray[i].getResponse();
var item = responseArray[i].getItem().getTitle();
var item = camelize(item);
form[item] = response;
}
return form;
}
function camelize(str) {
str = str.replace(/[\.,-\/#!$%\^&\*;:{}=\-_`~()#\+\?><\[\]\+]/g, '')
return str.replace(/(?:^\w|[A-Z]|\b\w|\s+)/g, function(match, index) {
if (+match === 0) return ""; // or if (/\s+/.test(match)) for white spaces
return index == 0 ? match.toLowerCase() : match.toUpperCase();
});
}
//Use with installable trigger
function onSubmittedForm() {
var form = objectifyForm();
Logger.log(form);
//Put Code here
}
A couple of important things.
If you change the question on the form, you will need to update your
code
Non required questions may or may not have answers, so check if answer exists before you use it
I only use installable triggers, so I know it works with those. Not sure about with simple triggers
You can see the form object by opening the logs, which is useful for finding the object names
I currently trying to create for stock inventory of some products that are frequently used in my workplace using google spreadsheet. Moreover, I'm trying to come up with a script that would send me an email when a certain product reaches a value below 2 so that I would know that a certain product needs to be restock. I'm do not know the basics of coding, but here's what I got so far:
function readCell() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Sheet1");
var ProductA = sheet.getRange("B2").getValue();
var Product B = sheet.getRange("B3").getValue();
var min = 2
if (ProductA<min) MailApp.sendEmail('n********#googlegroups.com', 'LOW REAGENT STOCK', 'Attention! Your stock of ProductA is running low. Please proceed to restock.');
if (ProductB<min) MailApp.sendEmail('n********#googlegroups.com', 'LOW REAGENT STOCK', 'Attention! Your stock of ProductB is running low. Please proceed to restock.');
}
I put the trigger on onEdit to run the script and I intent to expand the list with more products. The thing is that if one product as already reached a value below 2 and if a change another one, the script will send email for both of them. With more products, this becomes a nuisance, because I would received a bunch of emails if other values remain below 2. Can someone help me out with this? I couldn't find any solution to this so far and I would truly appreciate some help.
Thank you!
When the "onEdit" trigger fires, it receives the event object as parameter containing some useful information about the context, in which the edit action occurred.
For example,
function onEdit(e) {
// range that was edited
var range = e.range;
//value prior to the edit action
var oldValue = e.oldValue;
//new value
var value = e.value;
//sheet the action came from
var sheet = range.getSheet();
//cell coordinates (if edited range is a single cell)
//or the upper left boundary of the edited range
var row = range.getRow();
var col = range.getColumn();
}
You can inspect the event object to get the cell that was edited and see if it's in column B.
var productsColIndex = 1; //column A index;
var inventoryColIndex = 2; //column B index
var range = e.range;
var value = e.value;
var sheet = range.getSheet();
var editedRow = range.getRow();
var editedCol = range.getColumn();
var productName = sheet.getRange(editedRow, productsColIndex).getValue();
//checking if
//1) column B was edited
//2) the product exists in column A
//3) new value is less than 2
if ((editedCol == inventoryColIndex) && productName && value < 2) {
//code for sending notification email.
}
Finally, because simple triggers like onEdit() can't call services that require authorization, it's better to create a function with a different name and then set up the installable trigger manually. In your Script Editor, go to "Edit" -> "Current project's triggers" -> "Add a new trigger" , select your function name from the dropdown list, and pick the following options: "From spreadsheet", "On edit".
I'm trying to create a script that will take a new form response and move it to another sheet based on the information submitted. For example, let's say the form has two answer choices A, B. The spreadsheet has three sheets; Form Responses, Sheet A, Sheet B. If someone submits the form and selects A, I need that new row to be moved from "Form Responses" to "Sheet A." I found someone else's script that does exactly this but using the OnEdit function. I cannot figure out how to modify this script to work when a new form response is submitted.
function onEdit(event) {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var s = event.source.getActiveSheet();
var r = event.source.getActiveRange();
if(s.getName() == "Form Responses" && r.getColumn() == 2 && r.getValue() == "A") {
var row = r.getRow();
var numColumns = s.getLastColumn();
var targetSheet = ss.getSheetByName("Sheet A");
var target = targetSheet.getRange(targetSheet.getLastRow() + 1, 1);
s.getRange(row, 1, 1, numColumns).moveTo(target);
s.deleteRow(row);
}
}
I used the installable triggers and replaced the OnEdit function with onFormSubmit but that doesn't work. I'd really appreciate it if anyone could help me with this.
Thanks,
To achieve what you want, you will need to:
Create a function write_to_new_sheet that we'll use in a trigger function whenever a new response hits the form. This function will take the form response as an event object e:
function write_to_new_sheet(e){
let responses = e.response.getItemResponses()
let new_row = get_new_response_data_as_row(responses)
let sheet_to_write = SpreadsheetApp.openById('your spreadsheet id').getSheetByName('sheet A') // or 'sheet B', you can set this dynamically by checking the new_row, corresponding to the response as a gsheet row
write_values_in_first_row(sheet_to_write, new_row)
}
this are the auxiliary functions to write_to_new_sheet:
function get_new_response_data_as_row(responses){
let new_row = []
responses.forEach(response => {
new_row.push(response.getResponse())
})
return new_row
}
function write_values_in_first_row(sheet, new_row_values){
let row_to_write_from = 2 // assuming you have a header
let sheet_with_new_row = sheet.insertRowBefore(row_to_write_from)
let number_of_rows = 1
let number_of_columns = new_row_values.length
let range = sheet_with_new_row.getRange(row_to_write_from, 1, number_of_rows, number_of_columns)
let results =range.setValues([new_row_values])
return new_row_values
}
Set up an installable trigger that works whenever you submit a new response to the form:
function setup_write_to_new_sheet_on_form_submit(){
ScriptApp.newTrigger('write_to_new_sheet')
.forForm('your form id goes here')
.onFormSubmit()
.create();
}
Run the above function once, to set up the trigger.
try submitting a new response on the form, and check the changes in the sheets you want it to be written.
Try something a little less broad in your comparing of variables,, For instance the sheet that submissions are sent to is a constant and already address.
function formSubmission() {
var s = SpreadsheetApp.getActiveSheet();
var data = range.getValues(); // range is a constant that always contains the submitted answers
var numCol = range.getLastColumn();
var row = s.getActiveRow;
var targetinfo = s.getRange(row,(Yourcolumn#here).getValue);
if(targetinfo() == "Desired Sheet Name") {
var targetSheet = ss.getSheetByName("Sheet A");
var targetrow = targetSheet.getLastrow()+1);
var Targetcol = numCol();
targetSheet.getRange(targetrow,1,1,Targetcol).setValues(data);
}
}
I didn't test that but hopefully it helps look up Event Objects in the developer guide i just recently found it and it clarifies a lot
the triggers can be set by going to:
then set it:
I have a spreadsheet that collects the form submissions and then has extra sheets that have filtered out these submission based on the answers. All this is just with formulas. Could that do the trick also?
I'm using getElementsByTagName to return all the select lists on a page - is it possible to then filter these based upon an option value, ie of the first or second item in the list?
The reason is that for reasons I won't go into here there are a block of select lists with number values (1,2,3,4,5 etc) and others which have text values (Blue and Black, Red and Black etc) and I only want the scripting I have to run on the ones with numerical values. I can't add a class to them which would more easily let me do this however I can be certain that the first option value in the list will be "1".
Therefore is there a way to filter the returned list of selects on the page by only those whose first option value is "1"?
I am pretty sure that there is a better solution, but for the moment you can try something like:
var allSelect = document.getElementsByTagName("select");
var result = filterBy(allSelect, 0/*0 == The first option*/, "1"/* 1 == the value of the first option*/);
function filterBy(allSelect, index, theValue) {
var result = [];
for (var i = 0; i < allSelect.length; i++) {
if(allSelect[i].options[index].value == theValue ) {
result.push(allSelect[i]);
}
}
return result;
}
I managed to get this working by wrapping a simple IF statement around the action to be performed (in this case, disabling options) as follows:
inputs = document.getElementsByTagName('select');
for (i = 0; i < inputs.length; i++) {
if (inputs[i].options[1].text == 1) {
// perform action required
}
}
No doubt there is a slicker or more economic way to do this but the main thing is it works for me.