I'm working in a Crystal Report that someone else created. In the report I want to count the total number of days someone is absent. The statement below is what is currently in place.
(select count(*) from attend_day inner join absencetype on name=attend_type
where GRP='Absent')
However it isn't giving me the correct number. it gives me some outrages number like 1,500. The table I'm working with are Attendance Table.
In the Attendance Table there is ATTEND_TYPE which is Attendance entry for the student and I want to total the number of days that have the word Absent in them. There are 2 values Absent - Excused and Absent - Unexcused.
Any suggestions?
Try writing a formula called "Absent":
iif(Attendance.ATTEND_TYPE like "*absent*", 1, 0)
Then insert a summary that takes the SUM of #Absent
Related
I have a crosstab report that counts the instances of records (that I have previously filtered via the Section Formula Record method).
I would now like to also include a second count of the records that are a subset of the original set of records.
IE In my booking app, I have a count of all the booked seats in a restaurant, I would now like a count of all the seats that were booked online. (and of course this is all grouped by restaurant at the top and then each row is the day.
I hope that makes sense, - thanks in advance.
Create a formula such as IF <Booked_Online> Then 1 ELSE 0
Then, SUM that formula to get the count of booked online.
Crystal reports don't let me use a custom count formula field to filter which transactions to show in a manager report.
I'm creating a Crystal report that team leaders are supposed to take out to see on how many occasions their employees have reported in sick. A record is only supposed to show if that person has reported in sick 6 or more times the last 12 months.
The report shows a record (a page) for each employee belonging to the managers organisational unit. Below the employee information is a subreport where I show the transactions from the salary/time system. Using select expert, I have filtered out the transactions that is supposed to show. I have then created a database field that count which day was 12 months back from today, and filtered so that only the transactions falling into this period shows.
My last problem is that I only want to show the record that has a minimum of 6 such transactions during the period. I created a formula field named #Antal ("amount" in Swedish) that simply counts the distinct number of dates in the "from"-date for the salary transactions I'm showing (since a change of law 2019-01-01 we needed to create a new transaction type, so some of the occasions after 2019 may have two transactions referring to one sick leave, thus I'm counting the first day of the period instead), DistinctCount ({P_LSTAT.P_SXXX06})
Now, the subreport has a new column with Antal (amount) that counts the amount of the desired salary transaction. I then try to use the selection formula to only show records where {#Antal} >= 6 but I get the following error:
This formula cannot be used because it must be evaluated later
Is there any other (better) way of doing this, or am I simply missing something?
For your selection based on {#Antal} >= 6 you need to use the group selection formula, not the record selection formula. Record selection is used to select records which meet the criteria before reading in the data. Group selection is used to filter out entire groups of records based on summarised values, after the records have been read in and the summaries calculated - which sounds like exactly what you need here.
The value of a Formula Field is out of scope when the Select Expert is evaluated.
There is no process for calculating the value of a Formula Field before it is printed within the section of the report it is placed. The Select Expert is evaluated prior to any section of the report being printed, so at this time all Formula Fields are effectively Nothing.
I have spent several hours trying to google my issue with no luck. I was wondering if anyone here would know how to do this.
I have 2 separate unrelated tables:
The first table has bank deposits(all deposits for a specific day) with the amounts example:
1/4/16 $10
1/4/16 $20
1/5/16 $15
1/5/16 $25
The second table has transactions from my billing software example:
1/4/16 $5
1/4/16 $12
1/4/16 $17
1/5/16 $22
1/5/16 $2
1/5/16 $4
I need to create a report, so that I can pull the sum for each day-
1/4/16 - first table sum: $30 - second table sum: $34
1/5/16 - first table sum: $40 - second table sum: $28
Is this possible? If so, how can I do this. I can get the sums for each table separately by using a group on the specific date field but I can not figure out how to do them both at the same time.
I you don't want to do much on database then create two sub-reports
Group data on date for both reports(Suppress details and header if you don't need them).
In both report Place Group name then First/Second table sum then Grand total Summary for your amount field.
Place both reports in front of each other and align them base line.
This will hopefully work for you if min date in both tables is same.
If min date is different then you can create a view or stored procedure to join data and just group it on date.
You can link both the tables using joins on date column and just group by date and take summary in group footer
Edit.......
I assume your last record will be duplicated so use running total.
Create a new running total
First select the field to summarize.
Second evaluate select radio button on every record
Third reset...select on change of your calculated field.
Suppose if you are summarizing amount field then
Filed to summarize: select amount
Evaluate: select for every record
Reset: on change of field amount
I am using Crystal Reports Developer Studio to create a report that reports on two different tables, let them be "ATable" and "BTable". For my simplest task, I would like to report the count of each table by using Total Running Fields. I created one for ATable (Called ATableTRF) and when I post it on my report this is what happens:
1) The SQL Query (Show SQL Query) shows:
SELECT "ATABLE"."ATABLE_KEY"
FROM "DB"."ATABLE" "ATABLE"
2) The total records read is the number of records in ATable.
3) The number I get is correct (total records in ATable).
Same goes for BTableTRF, if I remove ATableTRF I get:
1) The SQL Query (Show SQL Query) shows:
SELECT "BTABLE"."BTABLE_KEY"
FROM "DB"."BTABLE" "BTABLE"
2) The total records read is the number of records in BTable.
3) The number I get is correct (total records in BTable).
The problems starts when I just put both fields on the reports. What happens then is that I get the two queries one after another (since the tables are not linked in crystal reports):
SELECT "ATABLE"."ATABLE_KEY"
FROM "DB"."ATABLE" "ATABLE"
SELECT "BTABLE"."BTABLE_KEY"
FROM "DB"."BTABLE" "BTABLE"
And the number of record read is far larger than each of the tables - it doesn't stop. I would verify it's count(ATable)xcount(BTable) but that would exceed my computer's limitation (probably - one is around 300k rows the other around 900k rows).
I would just like to report the count of the two tables. No interaction is needed - but crystal somehow enforces an interaction.
Can anyone help with that?
Thanks!
Unless there is some join describing the two tables' relationship, then the result will be a Cartesian product. Try just using two subqueries, either via a SQL Command or as individual SQL expressions, to get the row counts. Ex:
select count(distinct ATABLE_KEY) from ATABLE
If you're not interested in anything else in these tables aside from the row counts, then there's no reason to bring all those rows into Crystal - better to do the heavy lifting on the RDBMS.
You could UNION the two queries. This would give you one record set containing rows from each query once.
Using crosstab expert in CRpts, populating the columns selection with 2 column names and using preview, report has I cannot tell what is what. Report has helpdesk total by date and out of that total there is a group count for another dept. Report looks great with one column selected. However, once I select a column fr db and select it to the columns with Crosstab expert, the columns in the report preview are displayed but hard to tell what is what since I get No and Yes columns. I also have Keep Groups together, column totals on top, and Row totals on left "checked" out.
I want to be have: grand toatl column(for helpdesk) total for Dist. Classrooms afected totals
Can you help? I am also new to CR and have not been able to make a "hit" researching.
Based on the above, I want a report to look like:
(col 1) (col 2) (col 3
Date Group District Classes Affected
Crosstab expert has: 2 rows, 2 summaries(sum on date and grandtotal on top), 1 col(which works great with only col 2 used as column but not when I include col 3).
District is count of district's in group
Classes Affected is count of groups count.
Is this better?