Google Apps Script personalised Email notifications - email

Question

I want a script that will send out an email from a spreadsheet when a new row of data is entered. I'd like some of this data to be included in the subject, and some more data and a link to the spreadsheet in the main body.
I'm currently using a script that sends an email when a certain column in the spreadsheet is updated, but I'd now like to personalise it a bit more and make it quicker for the recipient to review without having to always open the spreadsheet.
This is my spreadsheet:
And this is my current script:
function sendNotification() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Requests");
var cell = ss.getActiveCell().getA1Notation();
var row = sheet.getActiveRange().getRow();
var cellvalue = ss.getActiveCell().getValue().toString();
if (cell.indexOf('F')!=-1)
{
MailApp.sendEmail({
to: "email#yourdomain.co.uk",
subject: "Request",
htmlBody: "There has been a new request. <br \> <br \> To review it, use the link below. <br \> <br \> " +
"Requests"
});
}
}
I'd like the quantity (column F) and date (column E) to be included in the email subject, and the quantity (F), date (E) and depot (D) included in the main body, with the link to the spreadsheet.
EDIT: Columns G, H & I would be filled in at a later date by the recipient of the email.
Thanks in advance
EDIT:
My script is now looking like this:
function getActiveRowValues(sheet){
var cellRow = sheet.getActiveRange().getRow();
// get depot value
var depotCell = sheet.getRange("D" + cellRow);
var depot = depotCell.getDisplayValue();
// get date value
var dateCell = sheet.getRange("E" + cellRow);
var date = dateCell.getDisplayValue();
// get quantity value
var quantCell = sheet.getRange("F" + cellRow);
var quant = quantCell.getDisplayValue();
// return an object with your values
return {
depot: depot,
date: date,
quantity: quant
}
if (cell.indexOf('F')!=-1)
{
var rowVals = getActiveRowValues(sheet);
MailApp.sendEmail({
to: "email#yourdomain.co.uk",
subject: "Request" + " date " + rowVals.date + " quant " + rowVals.quant,
htmlBody: "There has been a new request. <br \> <br \> To review it, use the link below. <br \> <br \> " + "<table border = \"1\" cellpadding=\"10\" cellspacing=\"0\"><tr><th>Depot</th><th>Date</th><th>Quantity</th></tr><tr><td>"+rowVals.depot+"</td><td>"+rowVals.date+"</td><td>"+rowVals.quant+"</td></tr></table>" +
"Requests"
});
}}
But getting the error:
TypeError: Cannot call method "getActiveRange" of undefined. (line 2,
file "Code")

Answer 1

Add this function in your script that will extract your required details from the respective column:
/**
* get values of depot, date and quantity from their respective cells.
* #returns {Object.<string, string>}
*/
function getActiveRowValues(sheet){
var cellRow = sheet.getActiveRange().getRow();
// get depot value
var depotCell = sheet.getRange("D" + cellRow);
var depot = depotCell.getDisplayValue();
// get date value
var dateCell = sheet.getRange("E" + cellRow);
var date = dateCell.getDisplayValue();
// get quantity value
var quantCell = sheet.getRange("F" + cellRow);
var quant = quantCell.getDisplayValue();
// return an object with your values
return {
depot: depot,
date: date,
quantity: quant
}
}
Then call getActiveRowValues inside your if condition and also update your subject and htmlBody variables:
if (cell.indexOf('F')!=-1)
{
var rowVals = getActiveRowValues(sheet);
MailApp.sendEmail({
to: "email#yourdomain.co.uk",
subject: "Request" + " date " + rowVals.date + " quant " + rowVals.quantity,
htmlBody: "There has been a new request. <br \> <br \> To review it, use the link below. <br \> <br \> " + "<table border = \"1\" cellpadding=\"10\" cellspacing=\"0\"><tr><th>Depot</th><th>Date</th><th>Quantity</th></tr><tr><td>"+rowVals.depot+"</td><td>"+rowVals.date+"</td><td>"+rowVals.quantity+"</td></tr></table>" +
"Requests"
});
}
And your overall script should look like this:
function sendNotification(event) {
var ss = SpreadsheetApp.getActiveSpreadsheet();
//var sheet = ss.getSheetByName("Requests");
var sheet = ss.getActiveSheet();
var row = sheet.getActiveRange().getRow();
var cellvalue = ss.getActiveCell().getValue().toString();
var emailAdd = "email#yourdomain.co.uk";
if(event.range.getA1Notation().indexOf("F") > -1 && sheet.getRange("F" + row).getDisplayValue() && emailAdd.length > 1)
{
var rowVals = getActiveRowValues(sheet);
MailApp.sendEmail({
to: emailAdd,
subject: "Request" + " date " + rowVals.date + " quant " + rowVals.quantity,
htmlBody: "There has been a new request. <br \> <br \> To review it, use the link below. <br \> <br \> " + "<table border = \"1\" cellpadding=\"10\" cellspacing=\"0\"><tr><th>Depot</th><th>Date</th><th>Quantity</th></tr><tr><td>"+rowVals.depot+"</td><td>"+rowVals.date+"</td><td>"+rowVals.quantity+"</td></tr></table>" +
"Requests"
});
}
}
/**
* get values of depot, date and quantity from their respective cells.
* #returns {Object.<string, string>}
*/
function getActiveRowValues(sheet){
var cellRow = sheet.getActiveRange().getRow();
// get depot value
var depotCell = sheet.getRange("D" + cellRow);
var depot = depotCell.getDisplayValue();
// get date value
var dateCell = sheet.getRange("E" + cellRow);
var date = dateCell.getDisplayValue();
// get quantity value
var quantCell = sheet.getRange("F" + cellRow);
var quant = quantCell.getDisplayValue();
// return an object with your values
return {
depot: depot,
date: date,
quantity: quant
}
}

Answer 2

You can just concatenate values on the HTML of the body and the subject
function sendNotification() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("Requests");
var cell = ss.getActiveCell().getA1Notation();
var row = sheet.getActiveRange().getRow();
var cellvalue = ss.getActiveCell().getValue().toString();
var thisIsAVariable = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Requests").getRange("A1").getValue();
if (cell.indexOf('F')!=-1)
{
MailApp.sendEmail({
to: "email#yourdomain.co.uk",
subject: "Request" + + thisIsAVariable +,
htmlBody: "concatenate like: "+ thisIsAVariable +"There has been a new request. <br \> <br \> To review it, use the link below. <br \> <br \> " + thisIsAVariable +
"Requests"
});
}}