I want to make all emails from info#mydomain.com google apps email account forward to multiple users. I am trying to follow the instructions given at https://support.google.com/mail/answer/10957?hl=en but there is no "Forwarding and POP/IMAP" in my settings. All I have is:
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How do I do that for google apps?
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Google has announced that as of May 30, apps that previously were able to send SMTP mail through a Google mail server (smtp.google.com, along with the client's credentials) would no longer work unless connecting using OAuth2 (even when "allow less secure apps" is on).
Our website currently sends out various emails (welcome to the site, order confirmations, etc) through our Google GSuite mail server using PHPMailer. But it does not connect to the mail server with OAuth or any advanced security login.
I believe Google considers our website's connecting to our gmail server to be an "app" since the connection previously would not work unless we went into our GSuite account and set "Allow less secure apps" (or whatever the specific wording is for allowing less secure apps to connect).
So given all of the above, I assume our site will be affected when Google enforces their directive on May 30.
However, in the admin.google.com section of our account, there is a checkbox that states: "Trust internal domain-owned apps" that is currently set. Further, it also states for this checkbox: "Internal domain-owned apps will be exempt from accessing OAth scopes that are restricted or blocked".
So my question (finally! :) is: given that checkbox is set, do I need to modify the PHPMailer sending of email from our own website to use OAuth2 before May 30? Or does that checkbox allow our site to continue to connect to our gmail server and send emails as before? (both the website's domain name and our google account name are identical).
Google workspace should not be effected by the removal of less secure apps.
If that changes in the future you should consider switching to using a service account and the gmail api instead of using the smtp server. If you configre domain wide deligation on the service account to a user on your google workspace domain you will be able to send emails without any issues.
I would like to track email clicks and opens for different client email sources (e.g.Gmail,Outlook,Yahoo,Apple) and collect the information to my Google Analytics account is that possible?
You can see that information in the referral channel in Google Analytics, however if the clicks come from an installed mail client (e.g. Outlook desktop) the traffic will be Direct / (none), while if it occurs from webmail of Outlook, the Referral traffic will be from live.outlook.com.
If I have 1 user on my domain using google apps to host email. Is it possible to have a 2nd user using a different host?
e.g
user1#example.com - google apps
user2#example.com - godaddy
Thanks!
Yes, you actually can do this with a single domain. You accomplish this with Google App's Gmail App Routing Settings from the Google Apps Admin Console.
What you would do, is you would set Google Apps as your primary MX provider for your primary domain (MX Records for yourdomain.com would point to ASPMX.L.GOOGLE.COM, et cetera) which would make Google Apps your domain's mail provider. You would then add your GoDaddy email servers as Hosts in the settings for the Gmail app in the Console. Then the next step is to setup your Routes so that when Google Apps receives an email meant for someone left on GoDaddy, Google Apps itself will re-route that email to your email servers on GoDaddy, and to the intended recipient. Finally, you'll want to set up on GoDaddy an Outbound Relay, so your outbound mail from GoDaddy goes through your Google Apps servers. Don't forget to set up SPF and DKIM email authentication.
For all your Routing needs, a good place to start would be the Google Apps Help page for Routing: https://support.google.com/a/topic/2921034?hl=en&ref_topic=14867
Your Mail Flow: (source: After your transition: Google Apps mail flow diagrams)
No, you can't do this with a single domain. That's because configuring Google Apps requires setting up your DNS in such a way that your hosting provider is out of the email loop entirely.
Here's my current setup
Domain hosted at godaddy.com - I point my dns to dns.he.net nameservers
DNS hosted at dns.he.net - I point my A record to my server IP
Email hotsted on google apps - I point my MX record to Google Apps
Site hosted on apache server with a cpanel type thing.
All of my email accounts are on google apps. We have about 40 emails on there, and we want to keep google apps, it makes our life easier.
The problem:
Google Apps only allows 500 sent emails a day via one account (yes you can send 2000 if we upgrade, but that's 40*$5 per month and that's too $$ much for email.
My website keeps hitting the 500 email send limit a day for our sales#mysite.com email. I need to push that one email account to my server and use my server to send the emails from there, since there is no sending limit on that.
My Question:
How can I keep google apps for all of my email accounts except one, and how do I forward just that 1 email address to route though my server to send and receive emails?
Other email services like SendGrid, Mandrill (Mailchimp), Mailgun, etc. aside, you can use Groups and have a higher limit. See this.
Group provisioning and maintenance can be done with tools like GAM
I'm developing a chat application similar to any Live Chat software. I'm planning to set up this application using google accounts that will act as bots managing all the messages from the web to my users.
Do you know if google have some limitations to set up this kind of accounts that will probably handle thousands of messages and a roster of, lets say hundreds of contacts?
This bots will be configured from Google Apps for Business, not a free gmail account.
Thanks for your orientation.
I have developed an XMPP bot based on a Google account running as the "server user".
I havent had any problems with the account and it has worked flawless for about a year.
129 users on the "server user" and approx 10K messages has been routed this month.