Copy selection from Google Sheets into a Google Doc (using REST API?) - rest

I have a Google Sheet whose contents I update with a python script that utilizes Google's REST API.
I want to copy a section of that Sheet into a given Google Doc automatically. (E.g. I want columns A:G of that sheet to appear in my Doc and get updated whenever the sheet does.) There are other elements (e.g. paragraphs) in the Doc, so it's important that the section appears in the location I specify each time (either by updating itself or by deleting the old section and inserting a new one).
Is that possible? How would I do it?

AFAIK, this is possible using Apps Script - Extending Google Docs and Extending Google Sheets.
You can create a Container-bound Scripts that have a onChange() trigger to get the updated value.
Write to Docs
//This can be openById() Open a document by ID.
var doc = DocumentApp.getActiveDocument();
var body = doc.getBody();
// Append a paragraph and a page break to the document body section directly.
body.appendParagraph("A paragraph.");
body.appendPageBreak();
Getting data from Sheets
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheets()[0];
// This represents ALL the data
var range = sheet.getDataRange();
var values = range.getValues();
// This logs the spreadsheet in CSV format with a trailing comma
for (var i = 0; i < values.length; i++) {
var row = "";
for (var j = 0; j < values[i].length; j++) {
if (values[i][j]) {
row = row + values[i][j];
}
row = row + ",";
}
Logger.log(row);
}
For implementation purposes, check the link. This shows how to create Google Docs and pass a value from Google Sheets using Apps Script.
Hope this helps.

Related

How can I create a function that automatically takes data from Google Sheets and replaces the tags in a Slides template?

I am new to Google Apps Script and coding in general and wasn't entirely sure how to do this. I want to create code that allows me to create a new set of Google Slides based on a Slides template using the relevant rows from a Google Sheets document.
function generateNewSlides() {
var wsID = "would insert worksheet URL ID here";
var ws = SpreadsheetApp.openById(wsID).getSheetByName("Data");
var data = ws.getRange(2, 1, ws.getLastRow()-1, 5).getValues();
>the above should get the relevant table from the sheet
data.forEach(function(info){
if(info[0]){
var firstname = info[0];
var surname = info[1];
var email = info[2];
var phone = info[3];
var image = info[4];
var presName = info[5];
>the above are columns where the different pieces of data would be taken from for the placeholders in the Slides template
var slidesTemplateID = "would insert slides template URL ID here";
var slidesTemplate = SlidesApp.openById(slidesTemplateID);
var template = slidesTemplate.getSlides();
var folderID = "would insert desired folder ID for saving in here";
>the above should get me the Slides template
template.makeCopy(presName,DriveApp.getFolderById(folderID)); **>line where error occurred**
var newPresentation = DriveApp.getFilesByName(presName).next().getUrl();
var Presentation = SlidesApp.openByUrl(newPresentation);
>the above should create a copy and then open it
var shapes = (Presentation.getShapes());
shapes.forEach(function(shape){
shape.getText().replaceAllText('{{firstname}}',firstname);
shape.getText().replaceAllText('{{surname}}',surname);
shape.getText().replaceAllText('{{email}}',email);
shape.getText().replaceAllText('{{phone}}',phone);
shape.getText().replaceAllText('{{presname}}', presName)
});
>the above should replace all the placeholder tags in the template with the row data
}
});
}
Above is the code I have so far. The worksheet I am extracting data from has columns: first name, surname, email address, phone number, image (URL), and presentation name. When I try to run it I encounter an error on line 37 where it says template.makeCopy is not a function, however I am certain .makeCopy should be able to create a copy for it, no?
My main questions are:
1) What should I change to make it work, generating a new set slides for each row in the worksheet?
2) How can I add images to it replacing placeholder tags I've added in squares (not textboxes) in the template?
Thanks in advance!
Issue 1. makeCopy:
makeCopy(name, destination) is a method of the class File, which belongs to the Drive Service, not to the Slides Service. In your code, template is a list of Slides (you retrieve it by calling the method getSlides() from a Presentation). makeCopy cannot work here.
In order to make a copy of a Presentation, you should be using the Drive Service instead. You should replace these lines:
var slidesTemplate = SlidesApp.openById(slidesTemplateID);
var template = slidesTemplate.getSlides();
With this one:
var template = DriveApp.getFileById(slidesTemplateID);
Issue 2. Iterating through all shapes:
Next, you want to iterate through all shapes in your Presentation, and replace all placeholder tags with your desired text. In order to do that, you are using Presentation.getShapes(), which cannot work, since getShapes() is not a method of Presentation, but of Slide.
You should first iterate through all Slides in the Presentation, and for each Slide, iterate through all Shapes. You should replace these lines:
var shapes = (Presentation.getShapes());
shapes.forEach(function(shape){
// Replacing text lines
});
With these ones:
Presentation.getSlides().forEach(function(slide) {
slide.getShapes().forEach(function(shape) {
// Replacing text lines
})
});
Note:
In order to retrieve the copied presentation, you are currently doing this:
template.makeCopy(presName,DriveApp.getFolderById(folderID));
var newPresentation = DriveApp.getFilesByName(presName).next().getUrl();
var Presentation = SlidesApp.openByUrl(newPresentation);
There is no need to do this, you can just retrieve the ID of the created template, and open by ID, like this:
var copiedTemplate = template.makeCopy(presName,DriveApp.getFolderById(folderID));
var Presentation = SlidesApp.openById(copiedTemplate.getId());
Reference:
Slides Service
Drive Service

What is the easiest way to import excel/google sheet spreadsheet to a Cloud Firestore database?

I need to import a large table of data into my database in one go. I currently have it as an Excel file but I am happy to copy it to Google sheets etc.
So far I've added a few entries manually directly via cloud firestore.
Is there a solution already out there to achieve this?
I think the easiest way to export table data into Firestore is to use a Google Apps Script Library (for Google Sheets).
Step 1
Make a Copy of THIS example Google Spreadsheet I created as an example
Step 2
From the menu of YOUR copy of the Example Google Spreadsheet from step 1, click Tools > Script Editor. This should open up the example Google App Script associated with the example spreadsheet.
Step 3
Follow the Steps for installing this library and then update the script with the following:
email
key
projectID
These variables are generated by going to the Google Service Accounts page. This will require that you already have a Firebase or Google Cloud account setup. I won't repeat all the steps that are already iterated in in the aforementioned Github writeup. Just follow them carefully, and realize that the private_key is THE ENTIRE KEY starting with -----BEGIN PRIVATE KEY-----\n, EVERYTHING in between, and ending with \n-----END PRIVATE KEY-----\n
Step 4
Insert a page on your spreadsheet that contains your data, and EDIT the script to use your new sheet name and your data. I have HEAVILY commented the script so it's pretty clear what almost every line of code is doing. For those of you that just want to peek at the Google App Script that's behind this spreadsheet, here's the code:
// Note this Script uses an external library as per this page:
// https://github.com/grahamearley/FirestoreGoogleAppsScript
// This solution requires a Google Spreadhseet and a Firebase Account
// FOLLOW THE INSTRUCTIONS ON THAT GITHUB REPO TO SETUP NEEDED API KEYS!!!
//Global Variables
const ss = SpreadsheetApp.getActiveSpreadsheet(); // Gets the active "workbook"
const sheet = ss.getSheetByName('Restaurants'); // CHANGE TO YOUR SHEET NAME
const headerRowNumber = 1; // If you have more than one row for your header, then change this value to number of header rows
// If you want to mark modified cells, then set up a trigger for the following function:
// Edit > Current Project Triggers > (+ Add Trigger) > On Edit Spreadsheet etc
function onEdit(e) {
var cell = ss.getActiveCell(); //This will also effectively get our row
var dataRange = sheet.getDataRange(); //This checks for all rows/columns with data
var modifiedCol = dataRange.getLastColumn()-1; //Our "modified" column should be the second to last
if (cell.getColumn() < modifiedCol && cell.getRow() > headerRowNumber) { //If we edit any cells to the left of our modified column and below our header...
var celltoMark = sheet.getRange(cell.getRowIndex(),modifiedCol) //Get the R/C cordinates of cell to place modified time
celltoMark.setValue(new Date()); //write timestamp to that cell
}
};
// This will parse any comma separated lists you create in any of your fields (useful for search words, or attributes, etc)
function listToArray(list) {
var ogArray = list.split(","); //Input is a comma separated list
let trimmedArr = ogArray.map(string => string.trim()); //Let's strip out the leading/trailing whitespaces if any
return trimmedArr; //return the cleaned array
}
function writeToFireStore() {
const email = 'sheets#yourprojectid.iam.gserviceaccount.com'; // CHANGE THIS!!!
const key = '-----BEGIN PRIVATE KEY-----\nYOURPRIVATEKEY\n-----END PRIVATE KEY-----\n'; // CHANGE THIS!!!
const projectID = 'yourprojectid'; // CHANGE THIS!!!
var firestore = FirestoreApp.getFirestore(email, key, projectID);
const collection = "MySpreadsheetData"; // Name of your Firestore Database "Collection"
var dataRange = sheet.getDataRange().offset(headerRowNumber, 0, sheet.getLastRow() - headerRowNumber); //this is your data range
var data = dataRange.getValues(); // this is an array of your datarange's values
var lastCol = dataRange.getLastColumn(); // this is the last column with a header
var newDoc = {}; // Instantiate your data object. Each one will become the data for your firestore documents
// r = row number in this case
for (let r = 0; r <= dataRange.getLastRow(); r++) {
//Logger.log("R = ",r);
var cellMod = dataRange.getCell(r+1, lastCol-1);
var cellFS = dataRange.getCell(r+1, lastCol);
var cellModVal = cellMod.getValue();
var cellFSVal = cellFS.getValue();
//
// IMPORTANT READ THIS IMPORTANT READ THIS IMPORTANT READ THIS IMPORTANT READ THIS IMPORTANT READ THIS!!!
// Well, read the line below...
if (r > 2) break; //Comment Out this line after you're done testing otherwise you'll write all your rows to firestore after every run
newDoc[r] = {
name : data[r][1],
category : data[r][2],
cuisine : data[r][3],
address: {
add1: data[r][4],
add2: data[r][5],
city: data[r][6],
state: data[r][7],
zip: data[r][8]
},
tel: data[r][9],
searchterms: listToArray(data[r][10]) //Let's turn a csv list into an array
}
// For the sake of efficiency and to save $, we WON'T create documents that have already been created...
// ...and we won't update documents that have a fireStore Timestamp that's newer than a Modified Timestamp
// If there's not firestore timestamp in our spreadsheet, then let's create firestore document and update firestore stamp:
if (!cellFSVal) {
var now = new Date(); //Generate timestamp right now
try {
firestore.createDocument(collection + "/" + data[r][0], newDoc[r]); // To Use Your Own Document ID
//Now let's insert a timestamp in our Firestore TS column of the sheet so we know it's been added to Firestore
cellFS.setValue(now);
Logger.log("Row ",r,"(",data[r][1],") is NEW and was added to FireStore Successfully");
} catch (e) {
Logger.log("Error: ",e," : Document with same name already existed in Firestore.");
}
}
//var if FS Timestamp exists but, the modified time stamp is greater, let's update the Firstore Document
else if ((cellFSVal) && (cellModVal > cellFSVal)) {
try {
firestore.updateDocument(collection + "/" + data[r][0], newDoc[r]);
//Now let's insert a timestamp in our Firestore TS column of the sheet so we know it's been updated to Firestore
cellFS.setValue(now);
Logger.log("Row ",r,"(",data[r][1],") updated/edited.");
} catch (e) {
Logger.log("Error: ",e," : Document existed, we tried updating it, but jack shit happened.");
}
}
else {
Logger.log("Row ",r,"(",data[r][1],") Already in Firestore & hasn't been modified. Skipped.");
}
}
}
Step 5
Once your script is modified to your needs, it's time to run the script. Simply save it (File > Save), then choose the function "writeToFireStore" from the "Select function" dropdown selector in the menu bar (in between the icon of the bug, and the lightbulb), then hit the PLAY icon (to the left of the bug icon). At this point, you will likely be prompted to accept permissions to run the script, (which you need to accept if you want to run the script). Once you've accepted the permissions, then run the "writeToFireStore" function again if it hasn't already run, and voila!
NOTES:
I created a function that automatically writes a Modified Timestamp to the second to last column in the target sheet, and when you run the function, writes a Firestore Timestamp (so you know which rows have been successfully exported to Firestore). This way, if you run the firestore function again, and you haven't changed the data on your sheet, it won't bother updating the database with the same data (and will save you money and/or server resources). For this functionality to work, you must setup project Triggers (which is explained inside the script in the comments).

Updating Embedded Charts in Google Docs with Google Apps Script

TLDR; How do I use the Script Editor in Docs to update an embedded Sheets chart in the document?
I know there is a script that does this for Google Slides, but I'm trying to do it in Google Docs and can't find any documentation thereof.
https://developers.google.com/slides/how-tos/add-chart#refreshing_a_chart
To be specific, I have a Google Doc. This doc contains about thirty tables and embedded charts that are all linked to a separate Google Sheet. All thirty come from a single Google Sheet. Now, I can have our non-geeky people click on all thirty "Update" hover buttons every time the spreadsheet changes, but I expect the spreadsheet to change a lot, and I would like to idiot-proof the document to ensure it's always up-to-date. As far as I can tell, this isn't a feature Google Apps does out of the box, so I wanted to write a script to do it.
But I can't find any way to access an EmbeddedChart from a Google Doc.
If I could run something like this like you can in Sheets, I could probably figure it out, but I can't:
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheets()[0];
var charts = sheet.getCharts();
for (var i in charts) {
var chart = charts[i];
// Update the chart
}
}
Although docs has the following function, DocumentApp.getActiveDocument(), an object Document doesn't contain a function getCharts(). I believe they're considered to be Images, but Images don't have an update function.
Is it even possible to access/update an EmbeddedChart in Docs using a script? Maybe by running the script through the spreadsheet on edit and updating the doc from there? Seems weird that you can do it in Slides of all things, but not Docs.
in Google Docs DOM charts as InlineImages here is the script that logs images attributes. but in they looks to be read only and documentation for this method ends with dead end: "null if the element contains multiple values for this attribute." https://developers.google.com/apps-script/reference/document/inline-image#getLinkUrl()
function myFunction() {
var doc = DocumentApp.getActiveDocument()
var body = doc.getBody()
var pars = body.getParagraphs()
var atts = img.getAttributes();
// Log the paragraph attributes.
for (var att in atts) {
Logger.log(att + ":" + atts[att]);
}
for (var par in pars) {
Logger.log(pars[par].getText());
var chN = pars[par].getNumChildren()
Logger.log(chN);
if(chN>0){
var type = pars[par].getChild(0).getType()
Logger.log(type);
if(type=="INLINE_IMAGE"){
var atts = pars[par].getChild(0).getAttributes()
Logger.log(JSON.stringify(atts));
for (var att in atts) {
Logger.log(att + ":" + atts[att]);
}
}
}
}
return
}
The goal is to update the ranges of each chart to encompass the number of columns and rows of the sheet referenced by the range.
The approach is to enumerate all ranges within all charts within all sheets, clear the range and re-add it with the right size. The getDataRange() function is a convenient way to get the right-sized range. The only tricky part is that you don't update the chart directly -- you need to get its builder, modify that, rebuild it, and then update the chart with the built object.
for (const sheet of SpreadsheetApp.getActive().getSheets()) {
for (const chart of sheet.getCharts()) {
const embeddedChartBuilder = chart.modify();
const ranges = chart.getRanges();
embeddedChartBuilder.clearRanges();
for (const range of ranges) {
const dataRange = range.getSheet().getDataRange();
embeddedChartBuilder.addRange(dataRange);
}
const embeddedChart = embeddedChartBuilder.build();
sheet.updateChart(embeddedChart);
}
}
The code sample assumes that your ranges are intended to encompass all the columns and rows of the referenced sheet.

Manipulate google form associated with a google sheet from app script in that sheet

I have a google spreadsheet which contains multiple sheets (or tabs) within it. Each sheet is populated from its own unique form. None of the forms are embedded in the spreadsheet.
Periodically, I need to delete all the data in the sheets, and also delete all the old responses which are saved in each of the forms. I can do this using a .gs script which resides in the spreadsheet. It accesses the form by its ID (the long string which appears in its URI). This requires the ID string to be hardcoded in my .gs script.
Ideally, I would like to access each form from the sheet object (i.e. the destination for each forms entries). Mock up code would look like this...
var ss = SpreadSheedApp.getActiveSpreadsheet();
var sheet = ss.getActiveSheet();
var form = sheet.getMyAssociatedSourceForm(); // my dream method :-)
form.deleteAllResponses() // this method already exists
Does anyone know if this is possible? Or will I have to continue to use the ID (which is currently working)?
rgds...
I think you can do this without literally typing in ID's into your script. But, you would need to get every Form in your drive, loop through them all and get the destinationId() of every Form.
Google Documentation
Then compare the destinationId with the current spreadsheets ID, which you can get without needing to "hard code" it:
function deleteAllResponses() {
var thisSS_ID = SpreadsheetApp.getActiveSpreadsheet().getId();
var allForms = DriveApp.getFilesByType(MimeType.GOOGLE_FORMS);
var thisFormFile, thisFormFileID = "", thisForm, theDestID = "";
while (allForms.hasNext()) {
thisFormFile = allForms.next();
thisFormFileID = thisFormFile.getId();
thisForm = FormApp.openById(thisFormFileID);
try {
theDestID = thisForm.getDestinationId();
} catch(err) {
continue;
};
if (theDestID === "" || theDestID === undefined) {
continue;
};
if (theDestID === thisFormFileID) {
thisForm.deleteAllResponses();
};
};
};
I have not tested this, so don't know if it works. If it does, let me know in the comments section.

How to copy paste a google spreadsheet table into gmail using google script?

I have a google spreadsheet with a pivot table, which i want to be emailed automatically based on certain criteria using my gmail. I am quite happy with the email script and the cinditions however I cannot find anywhere a script that can effectively replicate a "copy - paste" of the table into the email.
I would appreciate any help you could offer with this.
Thanks
Agi
I managed to get it to work using advice from this community. Thank you!
I am trying to get it to display values horizontally i.e. each line a new customer record. However, i get something different. I am attaching a file with what I get and the code. I would appreciate any advice. I am so sure that the solution is just there but after many hours I cannot get it :( I am showing the code below and I am attaching a photo with the current and desired outcome.
Many thanks
Agi
function testMail(){
var ss = SpreadsheetApp.getActiveSpreadsheet();
var responses = ss.getSheetByName("Monitoreo de Pedidos");
// var lastRow = responses.getLastRow();
// var values = responses.getRange("A2"+(lastRow)+":R2"+(lastRow)).getValues();
var values = responses.getRange("A3:R12").getValues();
var headers = responses.getRange("A2:R2").getValues(); //The headers. A1 TO R1 does not contain relevant data
var message = composeMessage (headers,values);
var messageHTML = composeHtmlMsg(headers,values);
Logger.log(messageHTML);
MailApp.sendEmail(Session.getEffectiveUser().getEmail(),'test html', message,{'htmlBody':messageHTML});
}
function composeMessage(headers,values){
var message = 'Here are the data you submitted :\n'
for (var j=0;j<5;++j){ //NUMBER OF ROWS
for(var c=0;c<values[0].length;++c){ //NUMBER OF COLUMNS, in the future this will be dynamic
message+='\n'+headers[0][c]+' : '+values[j][c]
}
}
return message;
}
function composeHtmlMsg(headers,values){
var message = 'Here are the data you submitted :<br><br><table style="background- color:yellow;border-collapse:collapse;" border = 1 cellpadding = 5><th>Title</th> <th>Customer Info</th><tr>'
for (var j=0;j<5;++j){
for(var c=0;c<values[0].length;++c){
message+='<tr><td>'+headers[0][c]+'</td><td>'+values[j][c]+'</td></tr>'
}
}
return message+'</table>';
![Desired outcome][1]}
You need to write the email body as html and insert the in there. More work if you want to mimic formatting. Try if and write back if you get stuck.