I have data that is "filtered" through three groups.
First group is defined by departments, second is defined by course id and third is for individual class session id (i.e. room and schedule). Also the source query is giving me the list of all students for each class session, and this causes that the other columns get repeated for every student (i.e. credits per course, total enrollment per session, total students dropped per session, total students auditing per session, etc).
When you drop any of those query counts on the report group's footer the sum is not correct. For example if we have 10 students for a session our sum is 100 enrollment. I want to count 10 enrolled students only once.
The amounts are not shown multiple times because I placed the fields on the group header. So on every group break the row of data is displayed only once.
I believe I need a custom running total and not the default created when you drag and drop the field on the group's footer.
I got something working.
On the report Outline I right clicked on 'Variables' and 'Create Variable'.
For example for the audit count I did the following:
Named my variable 'sum_au'
Value Class Name set to java.math.BigDecimal
Calculation set to Sum
Expression set to the query field for the audit total 'AU': $F{AU}
Increment Type set to [Group]GroupBy_CRN
Reset Type set to [Group]GroupBy_CrseNum
All other fields left untouched (default values)
Once this variable is created you can drag and drop it to the CrseNum Group Footer and it will add the values only once per break on the course session id (CRN).
I will reproduce this for the other values to see if this solution is consistent...
Related
I have 3 tables,
Table 1:
Client
Table 2:
Followups
Table 3:
Referrals
It's a one to many relationship where one client can have multiple followup or referrals.
How do I display the Followups and Referrals between 2 dates?
I have a summary field which counts the total of each followup and referrals but they show me all the count rather than in between a given date
In your relationship graph make a new table occurance that restricts the related set based on a date range. Here is an example image. You can make "date one" and "date two" globals so that they are not stored, and operate across all records. Base your sum / count calcuations based on this relationship.
Otherwise you can use a sub-summary on your layout in list view, and place the Summary fields in the sub summary. The summary field will show the sum for that sub section.
Another option is to place the summary field inside a one-row portal and filter the portal to show only records within the desired range.
This requires much less resources than adding filtered relationships - but it can be slow if you have too many related records.
Crystal reports don't let me use a custom count formula field to filter which transactions to show in a manager report.
I'm creating a Crystal report that team leaders are supposed to take out to see on how many occasions their employees have reported in sick. A record is only supposed to show if that person has reported in sick 6 or more times the last 12 months.
The report shows a record (a page) for each employee belonging to the managers organisational unit. Below the employee information is a subreport where I show the transactions from the salary/time system. Using select expert, I have filtered out the transactions that is supposed to show. I have then created a database field that count which day was 12 months back from today, and filtered so that only the transactions falling into this period shows.
My last problem is that I only want to show the record that has a minimum of 6 such transactions during the period. I created a formula field named #Antal ("amount" in Swedish) that simply counts the distinct number of dates in the "from"-date for the salary transactions I'm showing (since a change of law 2019-01-01 we needed to create a new transaction type, so some of the occasions after 2019 may have two transactions referring to one sick leave, thus I'm counting the first day of the period instead), DistinctCount ({P_LSTAT.P_SXXX06})
Now, the subreport has a new column with Antal (amount) that counts the amount of the desired salary transaction. I then try to use the selection formula to only show records where {#Antal} >= 6 but I get the following error:
This formula cannot be used because it must be evaluated later
Is there any other (better) way of doing this, or am I simply missing something?
For your selection based on {#Antal} >= 6 you need to use the group selection formula, not the record selection formula. Record selection is used to select records which meet the criteria before reading in the data. Group selection is used to filter out entire groups of records based on summarised values, after the records have been read in and the summaries calculated - which sounds like exactly what you need here.
The value of a Formula Field is out of scope when the Select Expert is evaluated.
There is no process for calculating the value of a Formula Field before it is printed within the section of the report it is placed. The Select Expert is evaluated prior to any section of the report being printed, so at this time all Formula Fields are effectively Nothing.
I have a series of transactions that contain a receive and return date and are grouped. In the group footer, I want to print the receive date of the first record in the group and the return date of the last record in the group. I created a formula to populate only when it is the first record in the group. But if the group contains more than one record, the formula field prints out blank. If there is only one record in the group, it prints OK. I'm using SAP Business Object Crystal Reports 2013.
There are a few ways to handle this. If you were sorting by Date, (which I've just learned you aren't) you could use a Summary to find the Minimum value. You'd place it in the relevant Group Footer and it should reset each time.
But since you're not sorting them by Date, I'd try setting up a Running Total that counts the number of records in the current Group (and resets on change of group.) Then set up a Shared Variable in a Formula that gets set every time the Group Count resets to 1. Finally, put another Formula in the Group Footer which prints out the Shared Variable.
Done correctly each Group Footer will display the first date value in that Group.
I have a jasper report being made with iReport, which is basically a list of pages received the day prior. The report has total pages for the whole day and then individual totals for each group of page types.
The requirements state I need to display all the totals above the listed records and groups (ex. display in the title band). I created a variable for the total of all pages and that works but am having trouble getting each individual group total.
It should look like:
Total pages received: 50
Total GROUP_A: 20 Total GROUP_B: 30
When I try to use the variable set up for group totals, it only gives me the last used group, so it would say 30. I'm unsure how to create a variable to get the total for only a specific group.
I could include in my SQL result set the totals but was asked to do it within iReport.
If I understand the problem right you need to put a copy of the variable that you are using in the group and put it in your title band. the trick is on the object in the title band make sure you have set the evaluation time & evaluation group group or report depending on what you are truing to get a total of.
In my report, in group footer, I want to add the sum on a column from all records in the group except the first one. How can I do that?
I tried Insert - Subtotal but it adds all records. If I can access the first record from each group, I can subtract it from the sum.
Let's say you're grouping your report by {Table.GroupID} and want to get the total per group, excluding the first record in the group, for {Table.NumericField}.
You can do this by creating a running total where:
Field to summarize: Table.NumericField; Type of summary: Sum
Set to evaluate with a formula: previous({Table.GroupID})={Table.GroupID}
Reset on change of group
The second step ensures that the group total is updated for every record except the first one in the group and can be read as "Only evaluate this running total when the previous record's GroupID is the same as the current record's GroupID.