So I have a strange question here, maybe it's impossible but I hope some people are able to guide me on how to do this.
Me and my parents are running a business and are getting over 50 mails a day on 3 different mail boxes, and on a desktop this is fine but they are using tablets too to read these but the problem is that there isn't enough space to save all those mails offline.
So when they need some information from a client they need to go to the online mail panel and search there, but the searching is easier on Outlook than on Roundcube.
Is there a way to setup a local server that will stock all the mails, and when we search for a mail he temporary gets that mail from the server and deletes it after a few minutes from the tablet?
Related
We currently have POP3 mail accounts where I am and try as I might to convince my manager that we should be using hosted IMAP or Exchange he won't budge because of the cost. The staff are mostly out of office so there is no domain server here, however, we do have a dedicated server and I wondered whether I could use this to collect the mail and distribute it from there in some way.
Effectively what I'm trying to do is ensure mail is stored somewhere other than the end users machine because backups are user dependant at the moment. With hosted Exchange or Exchange on this server would be simple but my manager won't shell out for it. I have seen free mail servers called MailEnable and Axigen but unsure if they will do the job. Sorry if this seems like an easy or stupid question but never needed to do this before.
I am assuming due to the reference to Exchange that you are on Windows.
If you have an old box lying around that works, you could install linux on it and then choose from a number of different imap servers. Dovecot and Courier are both good choices and I have worked with them before.
You could use fetchmail to then pick up the mailboxes and then deliver to the imap boxes or get them deliver directly.
Setting up such a linux server for email was one of the first things I ever did on Linux. While initially daunting, once you get the hang of it, it is pretty straightforward and there are plenty of resources out there to help.
Ubuntu is probably the easiest to get used to. CentOs is also a reasonable choice.
You shouldn't be running your own server if you aren't willing to administer your own server, and they are not easy to configure if you don't know what you are doing (e.g., you mess up and you are exploited for spamming).
Look into a service like mailgun. In my application we are using them for forwarding to REST endpoints as well as onto another SMTP server.
Competitors that wound up not meeting my needs but may meet yours include Dyn, email yak, Sendgrid, etc. etc.
Why not just setup the mail clients to store their mail files on a standard network drive or share? I follow that this situation is pretty silly in your view - 100% because of the ridiculous constraints that you are being asked to work within: I would similarly find the solution I am suggesting ridiculous generally; but under the circumstances, it seems like a simple answer to your problem - replacing distributed mail storage and backup with centralized storage and backup.
Don't POP3 email clients have the option keep a copy on the server? Mine certainly does. See second tick box on the pic.
You can then periodically take a back up of all the emails from the server to stop it getting clogged up.
I am using Thunderbird as an email client for a POP3 server. Recently, I formatted my hard disk drive to change the OS from Windows XP to Windows 7. Consequently, I lost all my local emails. I also don't remember whether or not I had the server settings "Leave messages on server Until I delete them". Is it possible to retrieve back those old messages ?
Manoj,
You need to contact your email hosting provider to see what's possible on their end. Many don't keep permanent copies of emails. Once a customer downloads the email and deletes it, it is gone. Even if they make daily backups, it's possible that than an email arrived during the day and you downloaded it and deleted it before a backup ever happened.
If these messages are very important to you, you may have some hope of extracting them from your hard drive, depending on how the formatting worked. You can study options for forensics tools or contact a professional data recovery service.
As tripleee said in the comment, all the messages from server were automatically fetched when I set up a new Account. Luckily, it looks like I had the "server settings" to " "Leave messages on server Until I delete them". Thanks tripleee.
A client is moving from their old hosting to mine. They have a few email accounts on the old hosting and I want to move all the emails on the old hosting to mine. How can I do this? If I download them with POP can I then upload them to the new hosting?
The answer depends on the mail server that you are using. Yes, you can download all the mail messages with POP3, but the upload to your mail server will depend on the type of mail server. I am not aware of any mail servers that provide a tool to import mail messages.
Most mail servers store the email message in a file, and you can certainly drop the files in the folder where they are stored, but that does not mean that it will be visible, you will have to deal with how the mail server index those files.
I suggest looking at the specifications for your mail server.
If you access both accounts with IMAP (most hosts support this now) instead of POP, you can literally drag and drop the messages between folders/inboxes for the two email accounts.
Also, depending on the type of hosting they're moving from/to, you may be able to use a feature of your new server's control panel to do the importing...unless you're doing it manually on a vanilla VPS or dedicated. There are still options, but you'd need to confirm here how your new server is setup and what the old server looks like.
If you're only talking about a couple of accounts with a few folders each, you may just want to consider IMAP as your path of least resistance. The transfer will primarily depend on your own Internet connection, as most hosting companies have connections faster than yours.
Lastly, if both servers share a similar format for the mailbox, you might want to just rsync the email over to the new server (assuming you have root access on both servers) to the proper email directory. Depending on the email box format, you may be able to simply run a server command to "convert" the mailbox to the format your server is expecting.
there is lot of related question but I can't figured out...
link to emacs wiki ?
We'll need specifics of what Emacs mail client you're using. There's Gnus, VM and wanderlust as far as I know.
Gmail has POP and IMAP services which you can (and must if you want to use them) enable. Once you do this, you can fetch your email directly using one of the above clients.
However, since Emacs is single threaded, your editor will "freeze" when it actually downloads email so I recommend and use fetchmail to download my mail into a local spool file and then have Gnus pick up the email from there. It's a lot quicker and works just as well.
I am using emacs on 4 different machines spanning 4 different OS'es, I can't afford to have my mail on one machine and I can't spend my time configuring pop3 or imap on every machine I happen to have to work on. Webmail is my friend and it could be your friend too, with the right browser extensions.
The edit-server extension for Chrome or It's all Text extension for Firefox are both two great alternatives to having emacs or fetchmail download huge quantities of mail to a machine you don't want the mail on.
Simply put; let gmail keep the mail where it is and edit new mails (or any other text area) in emacs.
..but, that wasn't exactly what you were asking about. (get the extensions anyway)
Assuming that you want to read email from your gmail account in emacs, you can use any POP3 or IMAP-capable email client to access your gmail account (assuming you have POP3 or IMAP access enabled).
Typical clients would include VM or Wanderlust and I'm sure there are a few more out there.
I have gradually abandonned my offline emailer and switched to an online one, but I still use it to regularly collect my received emails and archive them. Is there something that would also allow me to collect the mails originaly sent online (other than systematically cc'ing them to myself), or (even better) to 'synchronise' the sent folders of the 2 emailers?
If your online provider supports IMAP, that would be the way to go.