I have a formula that calculates a number based on the response from a google form. Depending on what this number I want to send an email using details from the from as well as a pre typed email in another cell.
In Col1 is a time stamp, in col14 is an employee start date. My formula in Col33 works out how many days they have been employed at the time of submitting the form.
I want to send an email to the person if the number of days is less than 182.
I have an email pre typed out and can place this anywhere. At the moment I have it in all cells in col36. The email address will be in column32.
I have tried a number of different codes and none of them are sending the email no matter what the trigger I have set up is. I have very basic knowledge on apps script so my current code might be completely wrong, but it should show roughly what I'm getting at.
function sendEmail() {
var values = SpreadsheetApp.getActiveSheet().getDataRange().getValues()
for (i in values.length) {
var data = values[i][33];
var emailAddress = values[i][32];
var message = values[i][36];
if (data < 182); {
MailApp.sendEmail(emailAddress, "Flexible Working Request", message);
}
}
}
The current results have just been deleting the data in col33, Col34 & Col36 on the new form response row only.
Sorry if this question has been answered elsewhere, any other answer I found to similar issues I could not get to work.
I got someone who is much better at google apps script at work to give me a hand
It is to do with google forms pushing down formulas to the side
So we had to move the formula calculating the number of days to another sheet and then used this formula which worked
function sendEmailv2() {
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Form responses
1');
var scrip = Session.getScriptTimeZone();
var date = sheet.getRange(sheet.getLastRow(),14).getValue();
var sub = sheet.getRange(sheet.getLastRow(),1).getValue();
Logger.log(date);
var fortmat = Utilities.formatDate(new Date(date), scrip, "dd/MM/yyyy");
var Subfortmat = Utilities.formatDate(new Date(sub), scrip, "dd/MM/yyyy");
var emailAddress = sheet.getRange(sheet.getLastRow(),32).getValue();
var sheet2 = SpreadsheetApp.getActiveSpreadsheet().getSheetByName('Sheet4');
var message = sheet2.getRange(1,1).getValue();
var days = sheet2.getRange(sheet2.getLastRow(),2).getValue();
if (days<182){
MailApp.sendEmail(emailAddress, "Flexible Working Request", message,{noReply:true});
}
}
Thanks!
You don’t need to go over all the columns to get a single cell value, so there is no need for a for loop. You can do it directly with:
var sheet = SpreadsheetApp.getActiveSheet().getSheets[0];
var cell = ["A33"];
var days_value = sheet.getRange(cell).getValue();
Then you can just make an if condition to send the email:
if (days_value < 182){
MailApp.sendEmail(emailAddress, "Flexible Working Request", message);
}
Hope this helps
Related
This is my first attempt at writing any kind of script, and also posting a question.
I have created a google sheet, and I would like to send an e-mail notification every time a row is added in this spreadsheet (or to keep things simple, every time a new cell is populated in column A).
I've been searching these forums for a couple of hours, and put together the following script, and tried installing both "onedit" & "onchange" triggers in google scripts but nothing working.
The following links have been helpful, but still not able to get the result I want. No notification is being triggered at all automatically upon the relevant edits.
how to attach onChange cell value event/script to google sheet
email notification if cell is changed
//Open function
function sendNotification() {
//Get spreadsheet & sheet
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getActiveSheet();
//Define notification details
var recipients = "myname#email.com";
var subject = "New lead";
var body = 'A new lead has been added to Simba. For message: ' + message + '';
//Specify several sheet variables
var cell = ss.getActiveCell().getA1Notation();
var row = sheet.getActiveRange().getRow();
var cellvalue = ss.getActiveCell().getValue().toString();
var message = '';
//Specify if statement
if(cell.indexOf('A')!=-1){
message = sheet.getRange('B'+ sheet.getActiveCell().getRowIndex()).getValue()
}
//Send the Email
MailApp.sendEmail(recipients, subject, body);
//Close function
};
var body = 'A new lead has been added to Simba. For message: ' + message + '';
At this line, "message" is undefined. It occurs an error. By this error, mail cannot be sent. Because the definition of "message" is below from this line. So please change this line to below
message = sheet.getRange('B'+ sheet.getActiveCell().getRowIndex()).getValue()
And please install a trigger for this function. The method of installing trigger is shown at your reference URL.
I have created a test through google form, and I want to send the score result to the participants. I have created a copy of the response and put scoring through if functions. And then in the next worksheet, I have summed the score. Now I want to send that calculated score to the participants. I have entered the script in the script editor and set trigger on form submit but I am getting errors.
Would the error be because the script takes the default sheet and not the one where I have created score function? If so, how do I change that?
Here is the code that I used:
function myFunction(e)
{
var userName = e.values[1];
var userEmail = e.values[2];
var score = e.values[3];
var subject = "Thank you for your participation: Find your Score";
var message = "Thank you, " + userName + " for choosing to participate in this test. Your score is " + score;
MailApp.sendEmail(userEmail, subject, message);
}
There are two ways. Send an e-mail from the form or send a notification from the result collection spreadsheet (limited to spreadsheet collaborators).
For the first, you have to use the script editor found under tools. There are several examples to get you started. I'd recommend you take a look at: http://www.labnol.org/internet/auto-confirmation-emails/28386/
For the second, you use the notifications option, see: https://www.maketecheasier.com/send-email-notifications-google-forms/
Here is the code that I used
function myFunction(e){
var userName = e.values[1];
var userEmail = e.values[2];
var score = e.values[3];
var subject = "Thank you for your participation: Find your Score";
var message = "Thank you, " + userName + " for choosing to participate in this test. Your score is " +score;
MailApp.sendEmail (userEmail, subject, message);}
Please bear with me as I am very much a beginner at this. I am trying to write a Google script which creates a new spreadsheet of the relevant data after a form is submitted, converts this to a PDF, and sends it as an email attachment to an email address which is submitted to the form. I am writing the code in a script which is bound to the sheet which performs some calculations on the data once it is submitted. The form is also bound to the sheet. I will paste my code below and here is a link to the sheet:
https://docs.google.com/spreadsheets/d/1oQTeQFwl7IfWF8D17oK1Mutp4TXidQXUT4lv46ktuwM/edit?usp=sharing
I am trying to email the small green summary section on the sheet named INPUTS/OUTPUTS as a pdf.
The Template file "MyCalculations" is just an empty spreadsheet apart from one line saying "here are your calculation results".
The summary section updates itself well and correctly after a form is submitted I am just having real trouble accessing the sheet because I can't code!
Here is the code so far:
function onFormSubmit(e){
//Variables
var userEmail = SpreadsheetApp.getActiveSheet().getRange("H24").getValue();
var totalOutstandingPrincipalDebt = SpreadsheetApp.getActiveSheet().getRange("G22").getValue();
var totalOutstandingInterest = SpreadsheetApp.getActiveSheet().getRange("H22").getValue();
var totalOutstandingCompensation = SpreadsheetApp.getActiveSheet().getRange("I22").getValue();
var dailyInterestRate = SpreadsheetApp.getActiveSheet().getRange("J22").getValue();
var grandTotal = SpreadsheetApp.getActiveSheet().getRange("G23").getValue();
var docTemplate = DriveApp.getFilesByName("MyCalculations");
//Template Info
var docName="Calculations";
var copyDoc= docTemplate.makeCopy();
var copyId = copyDoc.getId();
var copyBody = docTemplate.getActiveSection();
copyBody.getRange(2, 1).setValue("Total Outstanding Principal Debt");
copyBody.getRange(2, 2).setValue("Total Outstanding Interest");
copyBody.getRange(2, 3).setValue("Total Outstanding Compensation");
copyBody.getRange(2, 4).setValue("Grand Total");
copyBody.getRange(2, 5).setValue("Daily Interest Rate");
copyBody.getRange(3, 1).setValue(totalOutstandingPrincipalDebt);
copyBody.getRange(3, 2).setValue(totalOutstandingInterest);
copyBody.getRange(3, 3).setValue(totalOutstandingCompensation);
copyBody.getRange(3, 4).setValue(grandTotal);
copyBody.getRange(3, 5).setValue(dailyInterestRate);
//Save as PDF and send e-mail
var pdf = getFileById(copyId).getAs("application/pdf");
var subject = "Calculations";
var body = "Thank you very much for using our online calculator. Please find your results attached.";
MailApp.sendEmail(userEmail, subject, body, {htmlBody: body, attachments: pdf});
//Deletes temporary Document
DriveApp.getFileById(copyId).setTrashed(true);
}
I also don't think that in this code, I have specified which sheet on my spreadsheet I am wanting to get the data from, but I don't know how to do that either!
Any help would be so so appreciated!
var docTemplate = DriveApp.getFilesByName("MyCalculations");
getFilesByName returns a FileIterator not a Spreadsheet so you have to change that to:
var docTemplate = DriveApp.getFilesByName("MyCalculations").next().getAs(MimeType.GOOGLE_SHEETS);
Next, in var copyBody = docTemplate.getActiveSection(); there is no such method called getActiveSection change that to:
var copyBody = docTemplate.getActiveSheet();
Lastly, the line var pdf = getFileById(copyId).getAs("application/pdf");
should be
var pdf = DriveApp.getFileById(copyId).getAs("application/pdf");
Implement those changes and let me know how it works. =)
Update
I fiddled around and as far as I can tell, DriveApp automatically converts almost all files to a PDF. So, as I understand it, you are using the MyCalculations spreadsheet as a template so that you can convert it into a PDF and send it.
We can accomplish this with a little bit of a roundabout way.
First, we create a new sheet in our original spreadsheet, and hide it from view so that the user can't see it.
var spreadsheet = SpreadsheetApp.getActiveSpreadsheet();
var myCalculations = spreadsheet.insertSheet("MyCalculations",spreadsheet.getNumSheets());
myCalculations.hideSheet();
Secondly, we set all the values that you want. So change
copyBody.setRange ...
to
myCalculations.setRange ...
Thirdly, once we have all our data set. We are going create a temporary Spreadsheet to copy all our data into so that we may export it as a PDF and send it in an email
var tempSpreadsheet = SpreadsheetApp.create('Temporary');
Fourth, we copy our calculations page into the temporary spreadsheet.
myCalculations.copyTo(tempSpreadsheet);
Perfect! Now we just convert the temporary spreadsheet into a PDF and do a little clean-up. Be sure to note the change to the line where we delete the temporary spreadsheet. I get the id by just calling the getId() method
var pdf = tempSpreadsheet.getAs(MimeType.PDF);
var subject = "Calculations";
var body = "Thank you very much for using our online calculator. Please find your results attached.";
MailApp.sendEmail(userEmail, subject, body, {htmlBody: body, attachments: pdf});
//Deletes temporary Document
DriveApp.getFileById(tempSpreadsheet.getId()).setTrashed(true);
That should do the trick. Comment how it works for you. =)
I managed to get this code working:
//Set out global variables
var docTemplate = ("1Ff3SfcXQyGeCe8-Y24l4EUMU7P9TsgREsAYO9W6RE2o");
var docName=("Calculations");
function onFormSubmit(e){
//Variables
var userEmail = SpreadsheetApp.getActiveSheet().getRange("H24").getValue();
var totalOutstandingPrincipalDebt =SpreadsheetApp.getActiveSheet().getRange("G22").getValue();
var totalOutstandingInterest = SpreadsheetApp.getActiveSheet().getRange("H22").getValue();
var totalOutstandingCompensation = SpreadsheetApp.getActiveSheet().getRange("I22").getValue();
var dailyInterestRate = SpreadsheetApp.getActiveSheet().getRange("J22").getValue();
var grandTotal = SpreadsheetApp.getActiveSheet().getRange("G23").getValue();
//Template Info
var copyId=DriveApp.getFileById(docTemplate).makeCopy(docName+' for '+userEmail).getId();
var copyDoc = DocumentApp.openById(copyId);
var copyBody = copyDoc.getActiveSection();
//Putting the data into the file
copyBody.insertParagraph(0,'Total Outstanding Principal Debt: ' + totalOutstandingPrincipalDebt);
copyBody.insertParagraph(1,'Total Outstanding Interest: '+ totalOutstandingInterest );
copyBody.insertParagraph(2,'Total Outstanding Compensation: '+ totalOutstandingCompensation);
copyBody.insertParagraph(3,'Grand Total: ' + grandTotal);
copyBody.insertParagraph(4,'Daily Interest Rate: '+ dailyInterestRate);
copyDoc.saveAndClose();
//email pdf document as attachment
var pdf = DriveApp.getFileById(copyId).getAs("application/pdf");
var subject = "Calculations";
var body = "Thank you very much for using our online calculator. Please find your results attached.";
MailApp.sendEmail(userEmail, subject, body, {htmlBody: body, attachments: pdf});
//Deletes temporary Document
DriveApp.getFileById(copyId).setTrashed(true);
}
I am currently trying to setup an approval workflow. I'm fairly junior when it comes to some of this stuff. But so far have it working at respectable level to fit our needs with the assistance of an example.
I was using the template/example from Email Approval using Google Script and a Form.
The issue I am running into, with a lack of functionality is that at the time of Accept or Deny via the Email that is generated for approval I would like it to then record that data back into the Google Form row in the last column that the email was generated from.
I may end up adding 2nd timestamp, reply email etc later.
So then that row would show the initial form filled out and then either blank/accepted/deny as the status.
Thank you for any time or assistance.
The approval workflow that James Ferreira originally wrote was intentionally very basic. Enhancing it to provide correlation between approvals and the original requests is simple in concept, yet complicates the code because of details and limitations.
Things that need to considered:
Form responses include a timestamp, which we can use as a sort of "serial number" for responses, since it has a very high probability of being unique in an application like this.
We can pass this identifier along with the rest of the URL embedded in the approval email, which will give it back as a parameter to the webapp, in turn.
Passing an object like a timestamp between applications can be troublesome. To ensure that the URL embedded in the approval email works, we need to encode the string representation of the timestamp using encodeURIComponent(), then decode it when the webapp consumes it.
Searching for matches is simplified by use of ArrayLib.indexOf() from Romain Vaillard's 2D Array library. This function converts all array data to strings for comparisons, so it fits nicely with our timestamp.
Alternatively, we could put effort into creating some other identifier that would be "guaranteed" to be unique.
The approval-response web app (doGet()) does not understand what "activeSpreadsheet" means, even though it is a script contained within a spreadsheet. This means that we need a way to open the spreadsheet and record the approval result. To keep this example simple, I've assumed that we'll use a constant, and update the code for every deployment. (Ick!).
So here's the Better Expense Approval Workflow script.
// Utilizes 2D Array Library, https://sites.google.com/site/scriptsexamples/custom-methods/2d-arrays-library
// MOHgh9lncF2UxY-NXF58v3eVJ5jnXUK_T
function sendEmail(e) {
// Response columns: Timestamp Requester Email Item Cost
var email = e.namedValues["Requester Email"];
var item = e.namedValues["Item"];
var cost = e.namedValues["Cost"];
var timestamp = e.namedValues["Timestamp"];
var url = ScriptApp.getService().getUrl();
// Enhancement: include timestamp to coordinate response
var options = '?approval=%APPROVE%×tamp=%TIMESTAMP%&reply=%EMAIL%'
.replace("%TIMESTAMP%",encodeURIComponent(e.namedValues["Timestamp"]))
.replace("%EMAIL%",e.namedValues["Requester Email"])
var approve = url+options.replace("%APPROVE%","Approved");
var reject = url+options.replace("%APPROVE%","Rejected");
var html = "<body>"+
"<h2>Please review</h2><br />"+
"Request from: " + email + "<br />"+
"For: "+item +", at a cost of: $" + cost + "<br /><br />"+
"Approve<br />"+
"Reject<br />"+
"</body>";
MailApp.sendEmail(Session.getEffectiveUser().getEmail(),
"Approval Request",
"Requires html",
{htmlBody: html});
}
function doGet(e){
var answer = (e.parameter.approval === 'Approved') ? 'Buy it!' : 'Not this time, Keep saving';
var timestamp = e.parameter.timestamp;
MailApp.sendEmail(e.parameter.reply, "Purchase Request",
"Your manager said: "+ answer);
// Enhancement: store approval with request
var sheet = SpreadsheetApp.openById(###Sheet-Id###).getSheetByName("Form Responses");
var data = sheet.getDataRange().getValues();
var headers = data[0];
var approvalCol = headers.indexOf("Approval") + 1;
if (0 === approvalCol) throw new Error ("Must add Approval column.");
// Record approval or rejection in spreadsheet
var row = ArrayLib.indexOf(data, 0, timestamp);
if (row < 0) throw new Error ("Request not available."); // Throw error if request was not found
sheet.getRange(row+1, approvalCol).setValue(e.parameter.approval);
// Display response to approver
var app = UiApp.createApplication();
app.add(app.createHTML('<h2>An email was sent to '+ e.parameter.reply + ' saying: '+ answer + '</h2>'))
return app
}
So, I tried this, but there an issue with the formatting for date when it's in the data array. In order to get this to work, you have to reformat the time stamp in the doGet using formatDate.
I used the following to get it to match the formatting that appears in the array.
var newDate = Utilities.formatDate(new Date(timestamp) , "PST", "EEE MMM d yyyy HH:mm:ss 'GMT'Z '(PST)'");
Lastly, of course update the indexof parameter that is passed to newDate.
I have a google spreadsheet with a pivot table, which i want to be emailed automatically based on certain criteria using my gmail. I am quite happy with the email script and the cinditions however I cannot find anywhere a script that can effectively replicate a "copy - paste" of the table into the email.
I would appreciate any help you could offer with this.
Thanks
Agi
I managed to get it to work using advice from this community. Thank you!
I am trying to get it to display values horizontally i.e. each line a new customer record. However, i get something different. I am attaching a file with what I get and the code. I would appreciate any advice. I am so sure that the solution is just there but after many hours I cannot get it :( I am showing the code below and I am attaching a photo with the current and desired outcome.
Many thanks
Agi
function testMail(){
var ss = SpreadsheetApp.getActiveSpreadsheet();
var responses = ss.getSheetByName("Monitoreo de Pedidos");
// var lastRow = responses.getLastRow();
// var values = responses.getRange("A2"+(lastRow)+":R2"+(lastRow)).getValues();
var values = responses.getRange("A3:R12").getValues();
var headers = responses.getRange("A2:R2").getValues(); //The headers. A1 TO R1 does not contain relevant data
var message = composeMessage (headers,values);
var messageHTML = composeHtmlMsg(headers,values);
Logger.log(messageHTML);
MailApp.sendEmail(Session.getEffectiveUser().getEmail(),'test html', message,{'htmlBody':messageHTML});
}
function composeMessage(headers,values){
var message = 'Here are the data you submitted :\n'
for (var j=0;j<5;++j){ //NUMBER OF ROWS
for(var c=0;c<values[0].length;++c){ //NUMBER OF COLUMNS, in the future this will be dynamic
message+='\n'+headers[0][c]+' : '+values[j][c]
}
}
return message;
}
function composeHtmlMsg(headers,values){
var message = 'Here are the data you submitted :<br><br><table style="background- color:yellow;border-collapse:collapse;" border = 1 cellpadding = 5><th>Title</th> <th>Customer Info</th><tr>'
for (var j=0;j<5;++j){
for(var c=0;c<values[0].length;++c){
message+='<tr><td>'+headers[0][c]+'</td><td>'+values[j][c]+'</td></tr>'
}
}
return message+'</table>';
![Desired outcome][1]}
You need to write the email body as html and insert the in there. More work if you want to mimic formatting. Try if and write back if you get stuck.