I'm trying to create a team that can only see a subset of the boards (e.g. their own area), which is to act as a communication channel between the development teams and other users; meaning, the developers can see/interact with all boards, but the external team can only see/interact with one specific board. But it seems that any team created gets access to the main board no matter what.
Has anyone attempted this before?
You need to configure the area security setting for the team.
Go to Project settings-->Project configuration under Boards-->Areas-->Select the Area which you donot want the team to view-->Click the 3dots-->Security See below screenshot.
In the security setting page-->Search the Team in the search box-->Deny the view and edit permission of this node for this team. See below screenshot.
Repeat above steps to deny the view and edit permissions for other team areas which the newly created team should not gets access to. Then the newly created team should only be able to access to the Team board which he have the view permission.
Related
I am looking for some guidance on how to best setup Azure Devops where multiple project teams can submit work requests to my team. My team would review the work request, size it up, enter the implementation date, etc...the other teams can view status updates once my team completes sizing up the request. Those requests would then be moved into our main Board to initiate dev work.
Here is a summary of the current process in place:
Other project teams would submit an intake request through a
sharepoint form.
My team would review the intake request, size it up along with any
other necessary info.
My team would than open a PBI in TFS with all applicable info from
the SharePoint intake request.
Complete the work and update the status to "Done" in TFS.
Go back to SharePoint form and update the status on the intake
request to Complete.
Notify the other project team that work is complete and deployed,
etc...
I'm looking to consolidate this process completely into ADO. My teams board should not have access to edit by other project teams. Perhaps something like a PBI can be opened by other project teams with a specific access to a limited number of State/Status options? This way my team can segregate PBI's by State (Status).
Any recommendations on the best approach to handle intake requests and consolidate everything into ADO with permissions in mind would be be appreciated! I'm open to different ideas.
The rough approach I would take uses area paths to control visibility. Under Project Settings -> Project Configuration, Areas tab, ensure that two area paths exist for your team: one for work intake from other teams, one for work tracking for your team (this may already exist if your project team has already been created).
Then, edit Security for the intake area path (options drop down for each area path). Add each other project team AND your project team, with "Edit work items in this node" set to "Allow".
Then, edit Security for the work tracking area path. Add each other project team, with "Edit work items in this node" set to "Deny". Your team should have "Allow" access here.
Your workflow then becomes that external teams will contribute work items to the intake path, and your team changes the area path to your work tracking area when it's time to prioritize and work them. External teams should be able to see the board, but not make modifications at this point.
For Azure DevOps projects that have multiple teams (where each team has their own board), is it possible to allow team members to edit (move work items, create work items,... etc) their own team's board, but not other teams' boards, while giving them read access to other teams' boards?
If it is possible, how can I do this?
For your requirement, you could create a customized team in "Area" path, in this customized team you can make some users only have "View" permission for the specified work items(in this customized team Area like pic c.) by editing in "Security".
(Here is the doc:Define area paths and assign to a team and steps for reference.)
a.
b.
c.In "Permissions", you should set 'Allow' to "View work items in this node" only, and all the other options should be set 'Deny'.
d.
I have an Azure DevOps project with a single team called "Software". Looking in Project Settings -> Team Configuration -> "Areas" tab, I can see that this team owns a single area - the "top-most" item in the project's area hierarchy, let's call this area "ProjectX". This has numerous child areas, which we use to categorise work items.
I have just created a new team called "Stakeholders", and a new area has been automatically created as part of this process, which this team now owns ("ProjectX\Stakeholders"). Am I right in saying that members of the new team will still be able to view and edit work items anywhere in the "ProjectX" area hierarchy? If so, what's the point of creating different teams?
What I'm trying to achieve is to allow members of the "Stakeholders" team to create new WIs and subsequently view/edit/delete those WIs. WIs created by members of the "Software" team should be completely hidden from the Stakeholders. Note also that the Software team needs to be able to edit/delete WIs created by the Stakeholders. Is any of this possible?
Am I right in saying that members of the new team will still be able
to view and edit work items anywhere in the "ProjectX" area hierarchy?
Yes.
If so, what's the point of creating different teams?
Each team will use each own product, sprint backlogs, and etc. As example: Configure Azure Boards to support SAFe.
What I'm trying to achieve is to allow members of the "Stakeholders"
team to create new WIs and subsequently view/edit/delete those WIs.
WIs created by members of the "Software" team should be completely
hidden from the Stakeholders. Note also that the Software team needs
to be able to edit/delete WIs created by the Stakeholders. Is any of
this possible?
Yes. You can use the Area Path Security to manage access to work items under different paths: Set permissions and access for work tracking
I have created a new Team/Area under our project within Azure DevOps.
When I send the URL for the backlog, the team members are able to access the link but not see any of the work items.
I have tried the following:
Confirm the user has Basic licence.
Confirm the user has access to the project.
Added the user to the Team for that area.
Is there anything obvious I am missing?
I am pretty confident this is not a bug, but just something in the process of giving users access that I am not doing.
Any help very much appreciated.
Thanks,
Alasdair.
When I send the URL for the backlog, the team members are able to access the link but not see any of the work items.
This could be caused by multiple reasons which means we might need to check several setttings.
Choose the right team in BackLogs page:
check the Project Settings-Team configuration-Areas, make sure the target Team area has been added:
Check Project Settings - Permissions and make sure your team has
the right permission to see the BackLogs Itmes.
Is this something that I need to set every time I create a new team?
No, you don't have to set them every time. When you create a team,
the Permissions setting could be automatically inherited:
Is it possible to add members in bluemix track&plan with read-only access?
I want to limit the number of people who can add/modify work items into my project.
I understand your question that you want a more fine-grained access control for project members.
Can you not allow project members to edit work items? A short answer is no.
Check official website: https://hub.jazz.net/docs/projectadmin/
Project members have the fewest privileges and responsibilities. They can do these tasks:
- Add and edit work items
- Create Git branches for Git projects
- Create tags for Git projects
- Push and pull source code from the repository
- View and edit pipelines
- Add, edit, delete, and run pipeline stages or jobs
I think project members should have the access right to edit work items.
Bluemix track&plan is based on RTC(Rational Team Concert). I've been using RTC for team's project development for several years. It can be disturbing when someone removes a tag used in a query or changes work item to an incorrect status.
But the essence of track&plan is for team collaboration. Work item is critical to provide transparency and real-time status. Everybody on the team should have the right to add comments to the work item. My best practice is to use daily scrum meeting to review team dashboard and validate the work item status.
In real life, I seldom see team members deliberately update work items that don't belong to them. Instead, scrum master needs to motivate team to provide more update to the work items.
If you want to share the status to a stakeholder who's not in the project team, one doable option is to set your project as "public".
Try to access the link I created: https://hub.jazz.net/ccm51/quickplanner/jazzhub.html#items:projectId=_9b859SQ7EeesKZSRjqyxIQ&serverId=hub.jazz.net&planType=allwork&allIterations=true
Steps to set up your project as public:
1. Navigate to the Track&Plan dashboard. Click "Settings" icon
2. De-select "private" project checkbox & save