Change the Order of the Footnotes - ms-word

I would like to change the footnote in the text. More specifically I want to put the full stop after the footnote like in this concept.
Online seems the only solution is with a macro, but I have no idea where to start.
I've only found this script close to the solution
Sub UpdateFootnotes()
'Update fields in all footnotes.
Dim doc As Document
Dim rng As Range
Set doc = ActiveDocument
If doc.Footnotes.Count <> 0 Then
'Select all footnotes.
Set rng = doc.Footnotes(1).Range
rng.WholeStory
rng.Select
'Update all fields.
Selection.Fields.Update
End If
End Sub
I need to do it for my bachelor thesis, it would really help me a lot!
Edit: from a posted answer in Microsoft forums here

The macro you found has nothing to do with changing the position of footnote references; it simply updates any fields in footnotes.
The following macro processes footnotes and endnotes.
Sub FootnoteEndnoteFix()
Application.ScreenUpdating = False
Dim FtNt As Footnote, EndNt As Endnote, Rng As Range
With ActiveDocument
For Each FtNt In .Footnotes
Set Rng = FtNt.Reference
With Rng
'Eliminate any spaces before the footnote
While .Characters.First.Previous.Text = " "
.Characters.First.Previous.Text = vbNullString
Wend
'Swap the footnote/punctuation, as applicable
Select Case .Characters.First.Previous
Case ".", ",", "!", "?", ":", ";"
.InsertAfter .Characters.First.Previous
.Characters.First.Previous.Text = vbNullString
.Characters.Last.Font.Superscript = False
End Select
End With
Next
For Each EndNt In .Endnotes
Set Rng = EndNt.Reference
With Rng
'Eliminate any spaces before the endnote
While .Characters.First.Previous.Text = " "
.Characters.First.Previous.Text = vbNullString
Wend
'Swap the endnote/punctuation, as applicable
Select Case .Characters.First.Previous
Case ".", ",", "!", "?", ":", ";"
.InsertAfter .Characters.First.Previous
.Characters.First.Previous.Text = vbNullString
.Characters.Last.Font.Superscript = False
End Select
End With
Next
End With
Application.ScreenUpdating = True
End Sub

Related

Is there a MS Word wildcard for frequency?

I learning how to use Microsoft Word wildcards and codes to help me in my position as a medical editor. A big part of my job is submitting manuscripts to medical journals for review, and each journal has very specific requirements.
Most of the journals we submit manuscripts to require that medical terms/phrases be abbreviated only if they are used three or more times. For example, the term “Overall Survival” can be abbreviated to OS if the term is referenced at least three times in the text. If the text only mentions “Overall Survival” once or twice, it is preferred that the term remain expanded, and it should not be abbreviated to OS.
We have been using the PerfectIt system, by Intelligent Editing. This Word widget scans for abbreviations that are only used once and will flag them for our review, but does not pick up if an abbreviation is only used twice in the selected text. We are hoping to find some solution (my thought would be some sort of wildcard search or macro) that will be able to detect if an abbreviation is used only one or two times.
I saw this similar post on stackoverflow, but it seemed to do with code. I will need this to be on a company computer that I do not have administrative access to, and furthermore, I know nothing about code. I appreciate any help, guidance, or directions for further research!
Thank you!
Edit: I could use a wildcard search to make all of the two+ capitalized letters highlighted by using <[A-Z]{2,}>, then formatting them as highlighted, if this would help with any macros.
For any given abbreviation, you could use a macro like:
Sub Demo()
Application.ScreenUpdating = False
Dim i As Long
With ActiveDocument.Range
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = InputBox("What is the Text to Find")
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindStop
.Format = False
.MatchCase = True
.MatchWholeWord = True
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
.Execute
End With
Do While .Find.Found
i = i + 1
.Collapse wdCollapseEnd
.Find.Execute
Loop
End With
Application.ScreenUpdating = True
MsgBox i & " instances found."
End Sub
For PC macro installation & usage instructions, see: http://www.gmayor.com/installing_macro.htm
For Mac macro installation & usage instructions, see: https://wordmvp.com/Mac/InstallMacro.html
Provided there's at least one occurrence of the abbreviation in parens you could use a macro like the following. The macro checks the contents of a document for upper-case/numeric parenthetic abbreviations it then looks backwards to try to determine what term they abbreviate. For example:
World Wide Web (WWW)
Naturally, given the range of acronyms in use, it’s not foolproof and, if a match isn’t made, the preceding sentence (in VBA terms) is captured so the user can edit the output. A table is then built at the end of the document, which is then searched for all references to the acronym (other than for the definition) and the counts and page numbers added to the table.
Note that the macro won't tell you how many times 'World Wide Web' appears in the document, though. After all, given your criteria, it's impossible to know what terms should have been reduced to an acronym but weren't.
Sub AcronymLister()
Application.ScreenUpdating = False
Dim StrTmp As String, StrAcronyms As String, i As Long, j As Long, k As Long, Rng As Range, Tbl As Table
StrAcronyms = "Acronym" & vbTab & "Term" & vbTab & "Page" & vbTab & "Cross-Reference Count" & vbTab & "Cross-Reference Pages" & vbCr
With ActiveDocument
With .Range
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.MatchWildcards = True
.Wrap = wdFindStop
.Text = "\([A-Z0-9]{2,}\)"
.Replacement.Text = ""
.Execute
End With
Do While .Find.Found = True
StrTmp = Replace(Replace(.Text, "(", ""), ")", "")
If (InStr(1, StrAcronyms, .Text, vbBinaryCompare) = 0) And (Not IsNumeric(StrTmp)) Then
If .Words.First.Previous.Previous.Words(1).Characters.First = Right(StrTmp, 1) Then
For i = Len(StrTmp) To 1 Step -1
.MoveStartUntil Mid(StrTmp, i, 1), wdBackward
.Start = .Start - 1
If InStr(.Text, vbCr) > 0 Then
.MoveStartUntil vbCr, wdForward
.Start = .Start + 1
End If
If .Sentences.Count > 1 Then .Start = .Sentences.Last.Start
If .Characters.Last.Information(wdWithInTable) = False Then
If .Characters.First.Information(wdWithInTable) = True Then
.Start = .Cells(.Cells.Count).Range.End + 1
End If
ElseIf .Cells.Count > 1 Then
.Start = .Cells(.Cells.Count).Range.Start
End If
Next
End If
StrTmp = Replace(Replace(Replace(.Text, " (", "("), "(", "|"), ")", "")
StrAcronyms = StrAcronyms & Split(StrTmp, "|")(1) & vbTab & Split(StrTmp, "|")(0) & vbTab & .Information(wdActiveEndAdjustedPageNumber) & vbTab & vbTab & vbCr
End If
.Collapse wdCollapseEnd
.Find.Execute
Loop
StrAcronyms = Replace(Replace(Replace(StrAcronyms, " (", "("), "(", vbTab), ")", "")
Set Rng = .Characters.Last
With Rng
If .Characters.First.Previous <> vbCr Then .InsertAfter vbCr
.InsertAfter Chr(12)
.Collapse wdCollapseEnd
.Style = "Normal"
.Text = StrAcronyms
Set Tbl = .ConvertToTable(Separator:=vbTab, NumRows:=.Paragraphs.Count, NumColumns:=5)
With Tbl
.Columns.AutoFit
.Rows(1).HeadingFormat = True
.Rows(1).Range.Style = "Strong"
.Rows.Alignment = wdAlignRowCenter
End With
.Collapse wdCollapseStart
End With
End With
Rng.Start = ActiveDocument.Range.Start
For i = 2 To Tbl.Rows.Count
StrTmp = "": j = 0: k = 0
With .Range
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.Format = False
.Forward = True
.Text = "[!\(]" & Split(Tbl.Cell(i, 1).Range.Text, vbCr)(0) & "[!\)]"
.MatchWildcards = True
.Execute
End With
Do While .Find.Found
If Not .InRange(Rng) Then Exit Do
j = j + 1
If k <> .Duplicate.Information(wdActiveEndAdjustedPageNumber) Then
k = .Duplicate.Information(wdActiveEndAdjustedPageNumber)
StrTmp = StrTmp & k & " "
End If
.Collapse wdCollapseEnd
.Find.Execute
Loop
End With
Tbl.Cell(i, 4).Range.Text = j
StrTmp = Replace(Trim(StrTmp), " ", ",")
If StrTmp <> "" Then
'Add the current record to the output list (StrOut)
StrTmp = Replace(Replace(ParseNumSeq(StrTmp, "&"), ",", ", "), " ", " ")
End If
Tbl.Cell(i, 5).Range.Text = StrTmp
Next
End With
Set Rng = Nothing: Set Tbl = Nothing
Application.ScreenUpdating = True
End Sub
Function ParseNumSeq(StrNums As String, Optional StrEnd As String)
'This function converts multiple sequences of 3 or more consecutive numbers in a
' list to a string consisting of the first & last numbers separated by a hyphen.
' The separator for the last sequence can be set via the StrEnd variable.
Dim ArrTmp(), i As Long, j As Long, k As Long
ReDim ArrTmp(UBound(Split(StrNums, ",")))
For i = 0 To UBound(Split(StrNums, ","))
ArrTmp(i) = Split(StrNums, ",")(i)
Next
For i = 0 To UBound(ArrTmp) - 1
If IsNumeric(ArrTmp(i)) Then
k = 2
For j = i + 2 To UBound(ArrTmp)
If CInt(ArrTmp(i) + k) <> CInt(ArrTmp(j)) Then Exit For
ArrTmp(j - 1) = ""
k = k + 1
Next
i = j - 2
End If
Next
StrNums = Join(ArrTmp, ",")
StrNums = Replace(Replace(Replace(StrNums, ",,", " "), ", ", " "), " ,", " ")
While InStr(StrNums, " ")
StrNums = Replace(StrNums, " ", " ")
Wend
StrNums = Replace(Replace(StrNums, " ", "-"), ",", ", ")
If StrEnd <> "" Then
i = InStrRev(StrNums, ",")
If i > 0 Then
StrNums = Left(StrNums, i - 1) & Replace(StrNums, ",", " " & Trim(StrEnd), i)
End If
End If
ParseNumSeq = StrNums
End Function

Tracking Chnages in Enterprise Architect

I encounter a real difficulty in tracking changes and updates in the company models.
I research the tool abilities a lot, but still didn't find the golden way that match my requirements of:
Provide indication where was a change
What was the change
Keep the original model state, aside to the up-to-date state
EA offers the following ways:
Baselines
Version Control
Clone
Change Elements
None of them provides indication on what exactly was the change and where.
What is the easiest way to manage the changes effectively?
You forgot the last resort: audit. Turn on auditing and you can get a lot more information. Of course this also has its drawbacks
it uses a lot of space
there are still changes that are not tracked in the detail you might need it.
Turn it on at Project/Auditing. More information here.
Additionally you could think of writing triggers, but I would not recommend that since it makes your repository almost unmaintainable.
Auditing is of course also no silver bullet. Tracking changes is tedious. And personally I would not spend too much effort in this "accusation mode". Better spend your energy in driving the model towards the company goals. Nobody needs yesterday's model.
I wrote some scripts to handle change management in EA.
The idea is that the user links the changed items to a change request element that represents a workitem, project, change request, bug,...
Each link contains the date, user and a comment for the change to that item.
The scripts are part of the open source EA VBScript library:
The main script is the following
'[path=\Projects\Project A\A Scripts]
'[group=Atrias Scripts]
!INC Local Scripts.EAConstants-VBScript
!INC Atrias Scripts.Util
' Script Name: LinkToCRMain
' Author: Geert Bellekens
' Purpose: Link Elemnents to a change
' Date: 2015-10-30
'
'
function linkItemToCR(selectedItem, selectedItems)
dim groupProcessing
groupProcessing = false
'if the collection is given then we initialize the first item.
if selectedItem is nothing then
if not selectedItems is nothing then
if selectedItems.Count > 0 then
set selectedItem = selectedItems(0)
if selectedItems.Count > 1 then
groupProcessing = true
end if
end if
end if
end if
if selectedItem is nothing then
set selectedItem = Repository.GetContextObject()
end if
'get the select context item type
dim selectedItemType
selectedItemType = selectedItem.ObjectType
select case selectedItemType
case otElement, otPackage, otAttribute, otMethod, otConnector :
'if the selectedItem is a package then we use the Element part of the package
if selectedItemType = otPackage then
set selectedItem = selectedItem.Element
end if
'get the logged in user
Dim userLogin
userLogin = getUserLogin
dim lastCR as EA.Element
set lastCR = nothing
dim CRtoUse as EA.Element
set CRtoUse = nothing
set lastCR = getLastUsedCR(userLogin)
'get most recent used CR by this user
if not selectedItem is nothing then
dim lastComments
lastComments = vbNullString
'if there is a last CR then we ask the user if we need to use that one
if not lastCR is nothing then
dim response
if groupProcessing then
response = Msgbox("Link all " & selectedItems.Count & " elements to change: """ & lastCR.Name & """?", vbYesNoCancel+vbQuestion, "Link to CR")
elseif not isCRLinked(selectedItem,lastCR) then
response = Msgbox("Link element """ & selectedItem.Name & """ to change: """ & lastCR.Name & """?", vbYesNoCancel+vbQuestion, "Link to CR")
end if
'check the response
select case response
case vbYes
set CRToUse = lastCR
case vbCancel
'user cancelled, stop altogether
Exit function
end select
end if
'If there was no last CR, or the user didn't want to link that one we let the user choose one
if CRToUse is nothing then
dim CR_id
CR_ID = Repository.InvokeConstructPicker("IncludedTypes=Change")
if CR_ID > 0 then
set CRToUse = Repository.GetElementByID(CR_ID)
end if
else
'user selected same change as last time. So he might want to reuse his comments as well
lastComments = getLastUsedComment(userLogin)
end if
'if the CRtoUse is now selected then we link it to the selected element
if not CRToUse is nothing then
dim linkCounter
linkCounter = 0
'first check if this CR is not already linked
if isCRLinked(selectedItem,CRToUse) and not groupProcessing then
MsgBox "The CR was already linked to this item", vbOKOnly + vbExclamation ,"Already Linked"
else
'get the comments to use
dim comments
comments = InputBox("Please enter comments for this change", "Change Comments",lastComments)
if len(comments) > 2 then
if groupProcessing then
for each selectedItem in selectedItems
'check the object type
selectedItemType = selectedItem.ObjectType
select case selectedItemType
case otElement, otPackage, otAttribute, otMethod, otConnector :
if not isCRLinked(selectedItem,CRToUse) then
linkToCR selectedItem, selectedItemType, CRToUse, userLogin, comments
linkCounter = linkCounter + 1
end if
end select
next
if linkCounter > 0 then
MsgBox "Successfully linked " & selectedItems.Count & " elements to change """ & CRToUse.Name& """" , vbOKOnly + vbInformation ,"Elements linked"
else
MsgBox "No links created to change " & CRToUse.Name & "." & vbNewLine & "They are probably already linked" , vbOKOnly + vbExclamation ,"Already Linked"
end if
else
linkToCR selectedItem, selectedItemType, CRToUse, userLogin, comments
end if
else
MsgBox "The CR has not been linked because no comment was provided", vbOKOnly + vbExclamation ,"No CR link"
end if
end if
end if
end if
case else
MsgBox "Cannot link this type of element to a CR" & vbNewline & "Supported element types are: Element, Package, Attribute, Operation and Relation"
end select
end function
function isCRLinked(item, CR)
dim taggedValue as EA.TaggedValue
isCRLinked = false
for each taggedValue in item.TaggedValues
if taggedValue.Value = CR.ElementGUID then
isCRLinked = true
exit for
end if
next
end function
function linkToCR(selectedItem, selectedItemType, CRToUse, userLogin, comments)
Session.Output "CRToUse: " & CRToUse.Name & " userLogin: " & userLogin & " comments: " & comments
dim crTag
set crTag = nothing
set crTag = selectedItem.TaggedValues.AddNew("CR","")
if not crTag is nothing then
crTag.Value = CRToUse.ElementGUID
crTag.Notes = "user=" & userLogin & ";" & _
"date=" & Year(Date) & "-" & Right("0" & Month(Date),2) & "-" & Right("0" & Day(Date),2) & ";" & _
"comments=" & comments
crTag.Update
end if
end function
function getLastUsedCR(userLogin)
dim wildcard
dim sqlDateString
if Repository.RepositoryType = "JET" then
wildcard = "*"
sqlDateString = " mid(tv.Notes, instr(tv.[Notes],'date=') + len('date='),10) "
Else
wildcard = "%"
sqlDateString = " substring(tv.Notes, charindex('date=',tv.[Notes]) + len('date='),10) "
end if
dim sqlGetString
sqlGetString = "select top 1 o.Object_id " & _
" from (t_objectproperties tv " & _
" inner join t_object o on o.ea_guid = tv.VALUE) " & _
" where tv.[Notes] like 'user=" & userLogin & ";" & wildcard & "' " & _
" order by " & sqlDateString & " desc, tv.PropertyID desc "
dim CRs
dim CR as EA.Element
set CR = nothing
'get the last CR
set CRs = getElementsFromQuery(sqlGetString)
if CRs.Count > 0 then
set CR = CRs(0)
end if
set getLastUsedCR = CR
end function
function getLastUsedComment(userLogin)
dim wildcard
dim sqlDateString
dim sqlCommentsString
if Repository.RepositoryType = "JET" then
wildcard = "*"
sqlDateString = " mid(tv.Notes, instr(tv.[Notes],'date=') + len('date='),10) "
sqlCommentsString = " mid(tv.Notes, instr(tv.[Notes],'comments=') + len('comments=')) "
Else
wildcard = "%"
sqlDateString = " substring(tv.Notes, charindex('date=',tv.[Notes]) + len('date='),10) "
sqlCommentsString = " substring(tv.Notes, charindex('comments=',tv.[Notes]) + len('comments='), datalength(tv.Notes)) "
end if
dim sqlGetString
sqlGetString = "select top 1 " & sqlCommentsString & " as comments " & _
" from (t_objectproperties tv " & _
" inner join t_object o on o.ea_guid = tv.VALUE) " & _
" where tv.[Notes] like 'user=" & userLogin & ";" & wildcard & "' " & _
" order by " & sqlDateString & " desc, tv.PropertyID desc "
dim queryResult
queryResult = Repository.SQLQuery(sqlGetString)
Session.Output queryResult
dim results
results = convertQueryResultToArray(queryResult)
if Ubound(results) > 0 then
getLastUsedComment = results(0,0)
else
getLastUsedComment = vbNullString
end if
end function

Loop subroutine for every used row using multiple dynamic cell references

Basically what I am trying to do is, sending an email for every used row on the target worksheet, each row has the details of the addresses, subject line, table with values etc.
So I can't seem to get it working, as it only dispatches one email from the first target row (2nd row).
I have tried using a combination of For Each and For i = 1 to LR which aren't working. I suspect it is to do with the cell references.
Here is the code:
Sub TestEmail1()
Application.ScreenUpdating = False
Dim aOutlook As Object
Dim aEmail As Object
Dim rngeAddresses As Range, rngeCell As Range, strRecipients As String
Dim ccAddresses As Range, ccCell As Range, ccRecipients As String
Dim rngeSubject As Range, SubjectCell As Range, SubjectContent As Variant
Dim rngeBody As Range, bodyCell As Range, bodyContent As Variant
Dim Table1 As Range
Dim i As Integer
For Each c In ActiveSheet.UsedRange.Columns("A").Cells
Set rng = ActiveSheet.UsedRange
LRow = rng.Rows.Count
For i = 2 To LRow
Set Table1 = Worksheets(1).Range("K1:R1")
Set Table2 = Worksheets(2).Range("K" & i & ":" & "R" & i)
Set aOutlook = CreateObject("Outlook.Application")
Set aEmail = aOutlook.CreateItem(0)
'set sheet to find address for e-mails as I have several people to
'mail to
Set rngeAddresses = ActiveSheet.Range("B" & i)
For Each rngeCell In rngeAddresses.Cells
strRecipients = strRecipients & ";" & rngeCell.Value
Next
Set ccAddresses = ActiveSheet.Range("C" & i)
For Each ccCell In ccAddresses.Cells
ccRecipients = ccRecipients & ";" & ccCell.Value
Next
Set rngeSubject = ActiveSheet.Range("D" & i)
For Each SubjectCell In rngeSubject.Cells
SubjectContent = SubjectContent & SubjectCell.Value
Next
Set rngeBody = ActiveSheet.Range("E" & i)
For Each bodyCell In rngeBody.Cells
bodyContent = bodyContent & bodyCell.Value
Next
'set Importance
'aEmail.Importance = 2
'Set Subject
aEmail.Subject = rngeSubject
'Set Body for mail
'aEmail.Body = bodyContent
aEmail.HTMLBody = bodyContent & "<br><br><br>" & RangetoHTML_ (Table1)
aEmail.To = strRecipients
aEmail.CC = ccRecipients
aEmail.Send
Exit Sub
Next i
Next c
End Sub
There is an Exit Sub at the end of your inner loop that makes the code exit from the procedure after the first iteration:
Sub TestEmail1()
...
For Each c In ActiveSheet.UsedRange.Columns("A").Cells
...
For i = 2 To LRow
...
Exit Sub
Next i
Next c
End Sub
Remove it and processing should continue as desired.

Modification to Ron De Bruins Email Different Files (?)

I'm using Ron de Bruins code for emailing many different files to different people, as shown below. But the issue I have is, if an email address exists in column B and the corresponding workbook doesn't exist it still creates an email but with no attachment, as there isn't one. Would anyone know how to modify the code so that if a workbook didn't exist it doesn't create the email?
Sub Send_Files()
'Working in Excel 2000-2013
'For Tips see: http://www.rondebruin.nl/win/winmail/Outlook/tips.htm
Dim OutApp As Object
Dim OutMail As Object
Dim sh As Worksheet
Dim cell As Range
Dim FileCell As Range
Dim rng As Range
With Application
.EnableEvents = False
.ScreenUpdating = False
End With
Set sh = Sheets("Sheet1")
Set OutApp = CreateObject("Outlook.Application")
For Each cell In sh.Columns("B").Cells.SpecialCells(xlCellTypeConstants)
'Enter the path/file names in the C:Z column in each row
Set rng = sh.Cells(cell.Row, 1).Range("C1:Z1")
If cell.Value Like "?*#?*.?*" And _
Application.WorksheetFunction.CountA(rng) > 0 Then
Set OutMail = OutApp.CreateItem(0)
With OutMail
.to = cell.Value
.Subject = "Testfile"
.Body = "Hi " & cell.Offset(0, -1).Value
For Each FileCell In rng.SpecialCells(xlCellTypeConstants)
If Trim(FileCell) <> "" Then
If Dir(FileCell.Value) <> "" Then
.Attachments.Add FileCell.Value
End If
End If
Next FileCell
.Send 'Or use .Display
End With
Set OutMail = Nothing
End If
Next cell
Set OutApp = Nothing
With Application
.EnableEvents = True
.ScreenUpdating = True
End With
End Sub
You can set a flag to go to the next item if the file does not exist:
Dim noFile as Boolean
noFile = True
For Each FileCell In rng.SpecialCells(xlCellTypeConstants)
If Trim(FileCell) <> "" Then
If Dir(FileCell.Value) <> "" Then
noFile = False
.Attachments.Add FileCell.Value
End If
End If
Next FileCell
if Not noFile then .Send
There are other ways to do this (see for example Sidharth Rout's suggestion which checks for the existence of files before even starting to create the email); I chose the above because it minimizes the amount of change needed in your existing code (just three lines, easy to see what they do).
Some people would prefer to invert the logic, with a hasFile boolean:
Dim hasFile as Boolean
hasFile = False
For Each FileCell In rng.SpecialCells(xlCellTypeConstants)
If Trim(FileCell) <> "" Then
If Dir(FileCell.Value) <> "" Then
hasFile = True
.Attachments.Add FileCell.Value
End If
End If
Next FileCell
if hasFile then .Send

When exporting Word review comments, how do you reference the sentence related to a comment?

I am trying to export a Word document's review comments. I want to export the sentence selection that was commented on followed by the comment.
Screen shot of the image: http://jspeaks.com/mswordcomment.png
I have found code to loop through the document comments, but I cannot figure out how to reference the sentence selection that the comment was related to.
The current logic is:
Sub ExportComments()
Dim s As String
Dim cmt As Word.Comment
Dim doc As Word.Document
For Each cmt In ActiveDocument.Comments
s = s & cmt.Initial & cmt.Index & "," & cmt.Range.Text & vbCr
Next
Set doc = Documents.Add
doc.Range.Text = s
End Sub
I tinkered with Selection.Range, however I cannot determine the proper object or property that contains the referenced sentence.
I would like to produce output like the following (if we use the example in picture above):
Sentence: Here are more sentences that contain interesting facts - Comment: This is an interesting fact.
Sentence: Here are more sentences that contain interesting facts. Here are more sentences that contain interesting facts. - Comment: This is a very interesting fact
I found someone on another site to solve this question.
The key to the solution is: cmt.Scope.FormattedText
Here is the function revised:
Sub ExportComments()
Dim s As String
Dim cmt As Word.Comment
Dim doc As Word.Document
For Each cmt In ActiveDocument.Comments
s = s & "Text: " & cmt.Scope.FormattedText & " -> "
s = s & "Comments: " & cmt.Initial & cmt.Index & ":" & cmt.Range.Text & vbCr
Next
Set doc = Documents.Add
doc.Range.Text = s
End Sub
I have gathered several pieces of code and came to this solution:
Sub CopyCommentsToExcel()
'Create in Word vba
'TODO: set a reference to the Excel object library (Tools --> Reference --> Microsoft Excel 12.0 Object library)
Dim xlApp As Excel.Application
Dim xlWB As Excel.Workbook
Dim i As Integer
Dim HeadingRow As Integer
HeadingRow = 3
Dim cmtRef As Range
Set xlApp = CreateObject("Excel.Application")
xlApp.Visible = True
Set xlWB = xlApp.Workbooks.Add ' create a new workbook
With xlWB.Worksheets(1)
' Create report info
.Cells(1, 1).Formula = "Reviewed document:"
' Create Heading
.Cells(HeadingRow, 1).Formula = "Index"
.Cells(HeadingRow, 2).Formula = "Page"
.Cells(HeadingRow, 3).Formula = "Line"
.Cells(HeadingRow, 4).Formula = "Comment"
.Cells(HeadingRow, 5).Formula = "Reviewer"
.Cells(HeadingRow, 6).Formula = "Date"
For i = 1 To ActiveDocument.Comments.Count
.Cells(2, 1).Formula = ActiveDocument.Comments(i).Parent
.Cells(i + HeadingRow, 1).Formula = ActiveDocument.Comments(i).Index
.Cells(i + HeadingRow, 2).Formula = ActiveDocument.Comments(i).Reference.Information(wdActiveEndAdjustedPageNumber)
.Cells(i + HeadingRow, 3).Formula = ActiveDocument.Comments(i).Reference.Information(wdFirstCharacterLineNumber)
.Cells(i + HeadingRow, 4).Formula = ActiveDocument.Comments(i).Range
.Cells(i + HeadingRow, 5).Formula = ActiveDocument.Comments(i).Initial
.Cells(i + HeadingRow, 6).Formula = Format(ActiveDocument.Comments(i).Date, "dd/MM/yyyy")
' .Cells(i + 1, 3).Formula = ActiveDocument.Comments(i).Parent
' .Cells(i + 1, 3).Formula = ActiveDocument.Comments(i).Application
' .Cells(i + 1, 7).Formula = ActiveDocument.Comments(i).Author
Next i
End With
Set xlWB = Nothing
Set xlApp = Nothing
End Sub
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