Create mailing list for sendmail - email

I would like to create a list of emails, which are listed in the column of a sheets.
how can I do this?
example:
column A
email 1
email 2
email 3
mailling = column A
MailApp.sendEmail({
to: mailling,
subject: "test",
body: "Test message",

if your emails are in column A starting from row 2:
function getEmails() {
const ss = SpreadsheetApp.getActive();
const sh = ss.getSheetByName('Sheet1');
const emails = sh.getRange(2,1,sh.getLastRow() - 1, 1).getValues().flat();
return emails.join(',');
}
function sendEmails() {
MailApp.sendEmail({to: getEmails(),subject: "test",body: "Test message"});
}

I think you should check the documentation of the class like suggested in the comments, it has really good features that can improve the way you email. Anyway, here is an example that can help you.
function sendMail() {
//Each numer means the column of the sheets thats going to grab the value
var first = 0;
var second = 1;
var third = 2;
//In the Column D must have the emails
var fourth =3;
//Specifies the HTML document that going to give the structure of the email
var emailTemp = HtmlService.createTemplateFromFile("email");
//Tells wich is the sheet to take information
//in this case the sheets name is "Data Base"
var ws = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Data Base");
//Gives the range of the columns that the information is going to be
var data = ws.getRange("A1:E" + ws.getLastRow()).getValues();
//This is an optional filter in the Column F so you can filter wich rows to run
data = data.filter(function(r){ return r[5] == true });
//To use the variables in between the HTML file your going to use the value after "emailTemp." as <?= fr ?>
data.forEach(function(row){
emailTemp.fr = row[first];
emailTemp.se = row[second];
emailTemp.th = row[third];
var htmlMessage = emailTemp.evaluate().getContent();
GmailApp.sendEmail(row[fourth], "HEEERE GOES THE SUBJECT OF THE EMAIL", "Your email doesn't support HTML.", {name: "Email", htmlBody: htmlMessage})
});
Here I used a html template to send emails with variables extracted from other columns. You can check out this github

Related

E-mail notification based on cell value. Unable to apply script function for all rows

I am using Google sheets and the Google script editor to create a script to automatically send myself an e-mail every time a product quantity goes below the minimum inventory level. Since I have multiple products with different minimum inventory levels I expect to get a series of e-mails, one for each row.
I use one sheet for the actual Inventory data and another sheet that contains information for the script to refer to, such as my email and what message to include in the e-mail.
I succeeded having an e-mail sent collecting data from the first row of the Inventory sheet but I am not being able to apply that for all the following rows.
I tried changing the .getRange("F2") to .getRange("F2:F"), then whenever one of the products goes under the minimum inventory level I get one single e-mail containing the information about all products, regardless of whether their quantity is under the minimum level or not.
The ideal solution would be ONE single e-mail containing all the information about all products that are under the minimum quantity .
Here is a link to my spreadsheet: https://docs.google.com/spreadsheets/d/1ZHmBvi8ZeaDRYq6Qigaw08NUiOwZumPrLnvnka_mgmA/edit?usp=sharing
Current script:
function CheckInventory() {
// Fetch inventory quantity
var InventoryRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Inventory").getRange("F2");
var Inventory = InventoryRange.getValue();
// Fetch minimum quantity
var MinimumQuantityRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Inventory").getRange("D2");
var MinimumQuantity = MinimumQuantityRange.getValue();
// Check Inventory
if (Inventory < MinimumQuantity){
// Fetch email address
var emailRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Notification Rules").getRange("E2");
var emailAddress = emailRange.getValues();
// Fetch email message details.
var detailsRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Notification Rules").getRange("G2");
var details = detailsRange.getValues();
var subjectdetailsRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Notification Rules").getRange("H2");
var subjectdetails = subjectdetailsRange.getValues();
// Send Alert Email.
var message = details;
var subject = subjectdetails;
MailApp.sendEmail(emailAddress, subject, message);
}
}
Update:
As you said in a comment, you want the email to be sent when you edit an inventory cell, and only if this edited inventory quantity is below the corresponding minimum. So here I update my answer accordingly.
First, I guess you have done this already, but because the function uses sendEmail, you will have to grant authorization for it to work. I created a trigger for that. Run this once:
function createEditTrigger() {
var ss = SpreadsheetApp.getActive();
ScriptApp.newTrigger("CheckInventory")
.forSpreadsheet(ss)
.onEdit()
.create();
}
Then, this is the function that will run every time the spreadsheet is edited. To avoid the email to be sent every time the file is edited, we need a condition that checks whether the edited cell is an inventory and that this inventory is below the minimum:
function CheckInventory(e) {
var ss = e.source;
var inventorySheet = ss.getSheetByName("Inventory");
var rowIndex = e.range.getRow();
var columnIndex = e.range.getColumn();
var numCols = 6;
var row = inventorySheet.getRange(rowIndex, 1, 1, numCols).getValues()[0];
var editedInventory = row[5];
var editedMinimum = row[3];
var sheetName = ss.getActiveSheet().getName();
// Checking that: (1) edited cell is an inventory quantity, and (2) Inventory is below minimum
if(editedInventory <= editedMinimum && sheetName == "Inventory" && columnIndex == 6 && rowIndex > 1) {
var inventoryValues = inventorySheet.getDataRange().getValues();
var emailBody = "";
for(var i = 1; i < inventoryValues.length; i++) {
var inventory = inventoryValues[i][5];
var minimum = inventoryValues[i][3];
if(inventory <= minimum) {
var productName = inventoryValues[i][0] + " " + inventoryValues[i][1];
var productUnits = minimum + " " + inventoryValues[i][4];
var messagePart1 = "Inventory for " + productName + " has gone under " + productUnits + ". ";
var messagePart2 = "Organise purchase order. Inventory as of today is: " + inventory + " " + inventoryValues[i][4];
var message = messagePart1.concat(messagePart2);
var newItem = "<p>".concat(message, "</p>");
emailBody += newItem;
}
}
var emailSubject = "Low inventory alert";
var emailAddress = "your-email#your-domain.com";
// Send Alert Email
if(emailBody != "") {
MailApp.sendEmail({
to: emailAddress,
subject: emailSubject,
htmlBody: emailBody
});
}
}
}
As I said in a comment, if you just want to send an email, it doesn't make sense to have many email subjects, so I hardcoded the subject.
Regarding the emails, I assumed you just want an email address to receive the email, so I hardcoded it too. If you want all the different email addresses found in Notifications tab to receive emails regarding all products, a small fix would be needed to this code. Tell me if that's needed for you.
Also, I didn't use your notifications tab at all, I created the message directly using the script. I'm not sure it is that useful to have the sheet "Notification Rules". Much of its info is the same as the one in inventory, and the rest of data (email address, basically) could be easily included there. But whatever suits you.
I hope this is of any help.

Script to send email based on cell value equaling today's date

I have been trying to retrofit an old code I have used to send emails before to send an email when the formula solution in a cell equals today's date in another cell.
Here is my code:
function sendtest(e) {
var ss = e.source;
var s = ss.getSheetByName("Test");
var r = e.range;
// Below is the line that selects what column to use for the send date
var actionCol = 2;
var colIndex = r.getColumnIndex();
// Testing if statement
if (e.value == s.getRange(2, 3).getValue () && colIndex == actionCol) {
// All rows below are used to send the email
var row = r.getRowIndex();
// This takes the email addresses in column D
var userEmail = s.getRange(row, 4).getValue ();
//The subject line of the email
var subject = "Test test " + s.getRange(row, 1).getValue ();
//The structure of the body of the email
var body = "It has been two weeks since test test, " + s.getRange(row, 1).getValue ();
body +="\n\ntest test?";
body +="\n\ntest test,";
body +="\n\ntest test";
// This line sends the email
MailApp.sendEmail(userEmail,subject,body);
}
}
EDIT: Sorry I forgot to state what is going wrong. Every time I attempt to trigger this script (time based), I get an error telling me that line 3 (get sheet by name) is undefined.

Script for Google sheets (auto email function)

Google Sheets Script
I need to generate an auto email reply when Column "A" is marked "Completed". The email address to send this to is in Column "I" and subject of the email needs to be data in Column "H" while the body of the email will be generic for all emails sent. This is all specific to each Row.
I have multiple scripts running, for hiding rows etc, but nothing this complex.
All data is sent in to spreadsheet from Google Forms, and will need to encompass all rows
Any help would be much appreciated.
I created a script for something similar to this, except it runs off of check boxes. You could easily edit this code to have the email recipient variable to point to a value in a column by adding a .getdisplayvalue
How I used it is basically just as a script trigger, so I wouldn't have it replace the "progress" column you have, but to add a column for them to check when they're done editing the row.
Side Note: This script purposefully sets the check box back to default after clicking "yes I want to send the email" on the alert, otherwise the script would continuously run.
Without seeing your Google Sheet or current code/this code inserted, I wouldn't be able to help you implement at all. Let me know if this helps.
/*
A function to:
* After clicking a checkbox, auto prompt a yes/no box
* Upon "yes", copies that row from the source sheet to a destination sheet
* send an e-mail based on that new row's data
I reccomend protecting the response sheet and hiding it, as well as protecting the check box column to give edit access to only those you want to be able to send e-mails.
NOTES:
*It is important that the headers on your source sheet match your destination sheet.
* You have to run the script from the editor first to accept permissions for the emailapp and driveapp
* you need to set up a project trigger (edit/current project triggers) for the source sheet, on spreadsheet, on edit.
*The email will come from the owner of the google sheet and owner of the script project. (the person who reviews and accepts permissions)
MAKE SURE you are the owner of the sheet, that you are putting the code into the editor, and that you're okay with the e-mail coming from and replying to your email address.
*/
function EmailNotification(e) {
var ui = SpreadsheetApp.getUi();
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName('Assets'); //source sheet
var columnb = sheet.getRange('B:B'); //Column with check boxes
var columnbvalue = columnb.getValues();
var notifysheet = ss.getSheetByName('Responses'); //destination sheet
var data = [];
var rownum =[];
//Condition check in B:B (or check box column); If true copy the same row to data array
for (i=0; i<columnbvalue.length;i++) {
if (columnbvalue[i] == 'true') {
var columnb2 = sheet.getRange('B2:B');
columnb2.setValue('false');
// What you want to say in the pop up alert
var response = ui.alert('Hold Up!\n Are you sure you want to send an email to finance for this asset change?', ui.ButtonSet.YES_NO);
if (response == ui.Button.YES) {
data.push.apply(data,sheet.getRange(i+1,1,1,20).getValues());
//Copy matched ROW numbers to rownum
rownum.push(i);
//Copy data array to destination sheet
notifysheet.getRange(notifysheet.getLastRow()+1,1,data.length,data[0].length).setValues(data);
var activeRow = notifysheet.getLastRow();
var assetname = notifysheet.getRange(activeRow, 1).getDisplayValue(); // The number is the column number in the destination "responses" sheet that you want to include in the email
var owner = notifysheet.getRange(activeRow, 3).getDisplayValue();
var serial = notifysheet.getRange(activeRow, 9).getDisplayValue();
var podate = notifysheet.getRange(activeRow, 6).getDisplayValue();
var email = 'theiremail#gmail.com' //The email address in which you want to send the email notification to
var subject = 'Asset has changed department ownership!'
//Body of the email message, using HTML and the variables from above
var message =
'<br><br><div style="margin-left:40px;">Heads Up!</div>'
+'<br><br><div style="margin-left:40px;">An asset has changed department ownership.</div>'
+'<br><br><div style="margin-left:40px;"><h3 style="text-decoration: underline;">Asset Name:'+ assetname +'</h3></div>'
+'<div style="margin-left:40px;">New Departmet Owner: '+ owner +'</div><br>'
+'<div style="margin-left:40px;">Serial: '+ serial +'</div>'
+'<div style="margin-left:40px;">Purchase Date: '+ podate +'</div>'
+ '<br><br><div style="margin-left:40px;">ヽ(⌐■_■)ノ♪♬</div>';
MailApp.sendEmail(
email,
subject,
"",
{
htmlBody: message,
name: 'Sadie Stevens', //The name you want to email coming from. This will be in bold, while your e-mail address will be small in italics
});
}
}
}
}
Try it this:
function EmailNotification(e) {
var ui=SpreadsheetApp.getUi();
var ss=SpreadsheetApp.getActiveSpreadsheet();
var sheet=ss.getSheetByName('Assets');
var columnb=sheet.getRange(1,2,sheet.getLastRow());
var columnbvalue=columnb.getValues();
var notifysheet=ss.getSheetByName('Responses');
var data=[];
var rownum=[];
for (var i=0;i<columnbvalue.length;i++) {
if (columnbvalue[i] == 'true') {
var columnb2=sheet.getRange(2,2,sheet.getLastRow()-1);
columnb2.setValue('false');
var response=ui.alert('Hold Up!\n Are you sure you want to send an email to finance for this asset change?', ui.ButtonSet.YES_NO);
if (response==ui.Button.YES) {
data.push(sheet.getRange(i+1,1,1,20).getValues());
rownum.push(i);
notifysheet.getRange(notifysheet.getLastRow()+1,1,data.length,data[0].length).setValues(data);
var activeRow=notifysheet.getLastRow();
var assetname=notifysheet.getRange(activeRow, 1).getDisplayValue(); // The number is the column number in the destination "responses" sheet that you want to include in the email
var owner=notifysheet.getRange(activeRow, 3).getDisplayValue();
var serial=notifysheet.getRange(activeRow, 9).getDisplayValue();
var podate=notifysheet.getRange(activeRow, 6).getDisplayValue();
var email='theiremail#gmail.com' //The email address in which you want to send the email notification to
var subject='Asset has changed department ownership!'
var message =
'<br><br><div style="margin-left:40px;">Heads Up!</div>'
+'<br><br><div style="margin-left:40px;">An asset has changed department ownership.</div>'
+'<br><br><div style="margin-left:40px;"><h3 style="text-decoration: underline;">Asset Name:'+ assetname +'</h3></div>'
+'<div style="margin-left:40px;">New Departmet Owner: '+ owner +'</div><br>'
+'<div style="margin-left:40px;">Serial: '+ serial +'</div>'
+'<div style="margin-left:40px;">Purchase Date: '+ podate +'</div>'
+ '<br><br><div style="margin-left:40px;">ヽ(⌐■_■)ノ♪♬</div>';
MailApp.sendEmail(email,subject,"",{htmlBody: message,name: 'Sadie Stevens'});
}
}
}
}

How to run script if a google sheets cell contains email?

I'm looking for help to send an email whenever a new row is added by a google form entry if said entry contains an email in the Email column. I'm new to Javascript, but I've pieced together some code which I plan to run off an onEdit trigger in GSheets.
My problem is that if there is no email address, the code will fail. I need to know how to wrap this in an "if/else" or maybe just a simple error handling bit would be fine, not sure.
If I go with an "if/else", I'll need to check if the email column contains a value. I don't need to check if it is a valid email; the google form already does this on submission.
Here is the code I have right now:
function MessageNotification() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
ss.setActiveSheet(ss.getSheetByName("Message Board"));
//
//extracts the values in last row and stores them into a two-dimensional
array called data
var sheet = SpreadsheetApp.getActiveSheet();
var lastRow = sheet.getLastRow();
var dataRange = sheet.getRange(lastRow,3,1,8);
var data = dataRange.getValues();
//
//pull column elements into a one-dimensional array called rowData
for (i in data) {
var rowData = data[i];
var emailAddress = rowData[2];
var poster = rowData[7];
var subject = rowData[3];
var recipName = rowData[6];
var comment = rowData[4];
var replyLink = rowData[5];
//
//
var message = 'Dear ' + recipName + ',\n\n'+poster+' has posted the
following comment directed to you: '+'\n'+comment+'\n\n'+'To reply to this
comment click: '+replyLink;
var subject = subject;
MailApp.sendEmail(emailAddress, subject, message);
}
}
thanks in advance for any help you can give me.
Thank you tehhowch for the help. I'm new at this so I'll have to continue researching the link you referred to regarding iteration best practice. However I was able to get this working with a simple 'if' wrapper, which turned out to be simpler than I thought.
I did find out that form submission does not recognize an active sheet, so manually testing my code worked, while form submission did not trigger it.
After some looking, I replaced:
var ss = SpreadsheetApp.getActiveSpreadsheet();
with this:
var ssID = '//insert spreadsheet id here';
var ss = SpreadsheetApp.openById(ssID);
This still did not work, so I had to kickstart it by deleting the trigger and putting it back in (found this info: On form submit trigger not working)
This may not be the most efficient code, but here is what I have now, and it does work:
function MessageNotification() {
var ssID = '//insert spreadsheet id here';
var ss = SpreadsheetApp.openById(ssID);
ss.setActiveSheet(ss.getSheetByName("Message Board"));
//extracts the values in last row and stores them into a two-dimensional
array called data
var sheet = SpreadsheetApp.getActiveSheet();
var lastRow = sheet.getLastRow();
var dataRange = sheet.getRange(lastRow,3,1,8);
var data = dataRange.getValues();
//
//pull column elements into a one-dimensional array called rowData
for (i in data) {
var rowData = data[i];
var emailAddress = rowData[2];
var poster = rowData[7];
var subject = rowData[3];
var recipName = rowData[6];
var comment = rowData[4];
var replyLink = rowData[5];
//
//
var message = 'Dear ' + recipName + ',\n\n'+poster+' has posted the
following comment directed to you: '+'\n'+comment+'\n\n'+'To reply to this
comment click: '+replyLink;
var subject = subject;
if(emailAddress)
{
MailApp.sendEmail(emailAddress, subject, message);}
}
}
As mentioned in the question comments, you want to use the event object available to the on form submit trigger. This can be accessed from a container-bound script on either the form or its responses spreadsheet, simply by adding a parameter to the function that receives the trigger.
This object is of the form:
e: {
authMode: <enum>,
namedValues: {
'q1title': [ <q1string> ],
'q2title': [ <q2string> ],
...
},
range: <Range>,
triggerUid: <string>,
values: [<q1string>, <q2string>, ...]
}
Using this object means that accessing of the Spreadsheet, for the purposes of emailing someone based on contents of the form, is unnecessary.
function MessageNotification(e) {
if(!e) return; // No form event object was provided.
var responses = e.namedValues;
var emailQTitle = /* the title of the question that asks for the email */;
// Check that 1) this question exists in the response object, and also
// 2) it has an answer with a value that 3) is "truthy".
// https://developer.mozilla.org/en-US/docs/Glossary/Truthy
if(responses[emailQTitle] // 1
&& responses[emailQTitle].length // 2
&& responses[emailQTitle][0]) // 3
{
var emailAddress = responses[emailQTitle][0];
/* access the responses variable in a similar manner
for the other variables needed to construct the email */
MailApp.sendEmail(emailAddress, ... );
} else {
/* There was no response to the email question. */
// You can use View->Stackdriver Logging to inspect the form response, for
// example, to make sure that it had the format or values you expected.
console.log({form_object: e, responses: responses, emailTitle: emailQTitle});
}
}

I am working on this code to update google contacts with google forms and spreadsheet linked to it

I want this code to auto add contacts using trigger when form is submit but i get errors.
The code works properly with spreadsheet but I am not able get it work with forms.
I am kind of noob with coding.
So simple explanation would be helpful
Also contacts get add to "other" group in google contacts,is there any way to add them directly to "my contacts"?
function createHeaders() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheets()[0];
// Freezes the first row
sheet.setFrozenRows(1);
// Set the values we want for headers
var values = [
["First Name", "Last Name", "Email", "Phone Number", "Company", "Notes"]
];
// Set the range of cells
var range = sheet.getRange("A1:F1");
// Call the setValues method on range and pass in our values
range.setValues(values);
}
function createContact() {
var alreadyAdded = "Already added";
var sheet = SpreadsheetApp.getActiveSheet();
var startRow = 2; // First row of data to process
var numRows = 2; // Number of rows to process
// Fetch the range of cells A2:G3
var dataRange = sheet.getRange(startRow, 1, numRows, 8)
// Fetch values for each row in the Range.
var data = dataRange.getValues();
for (var i = 0; i < data.length; ++i) {
var row = data[i];
var firstName = row[0]
var lastName = row[1]
var emailAddress = row[2]
var phone = row[3]
var company = row[4]
var notes = row[5]
var addedAlready = row[6];
if (addedAlready != alreadyAdded) {
// Create contact in Google Contacts
var contact = ContactsApp.createContact(firstName, lastName, emailAddress);
// Add values to new contact
contact.addCompany(company, "");
contact.addPhone(ContactsApp.Field.WORK_PHONE, phone);
contact.setNotes(notes);
sheet.getRange(startRow + i, 7).setValue(alreadyAdded);
};
};
};
I was able to reproduce the error by passing one or more empty strings as arguments to the createContact() method:
var contact = ContactsApp.createContact("", "", "");
Check the values in your data array by logging them to see if you've got any empty strings there. You can wrap the code in a try block the prevent errors from stopping program execution. Any errors will be logged in a catch block
try {
var contact = ContactsApp.createContact(a, b, c);
}
catch(error) {
Logger.log(error);
}
I see you're trying to connect your Spreadsheet to Google Form. Check the Connecting to Google Forms
Apps Script allows you to connect Google Forms with Google Sheets
through Forms and Spreadsheet services. This feature can automatically
create a Google Form based on data in a spreadsheet. Apps Script also
enables you to use triggers, such as onFormSubmit to perform a
specific action after a user responds to the form.
you might be referring to onFormSubmit.
Here's the code demo for your reference.