Google Sheets Script Apps-Email roster of selected students, formatting issue - email

I have created a spreadsheet for our coaches. They choose a sport and then spreadsheet fills with a roster of possible students. They click the check box next to the name of the student(s) attending the event, type the date, and click the Send button. It sends an email to the teachers listed (2nd tab has all rosters and emails). The script I wrote does all this no problem. The issue I am having deals with formatting. The names print out horizontally with a comma separating each name:
Student One, Student Two (etc.)
[This was in the original post, but I figured out how to skip blank spots in an array
If a student in the roster is skipped the printout looks like this:
Student One,,Student Three, Student Four,,Student Six (etc.) ]
I don't want the name to print if the checkbox isn't checked but I would like for the printout to look a little cleaner on an email. I used an array to read the names and I realize it's just printing out the array and it has an empty box. (solved the empty name part) I would like the email to look like:
Student One
Student Two
I am unsure how to accomplish this and have searched around quite a bit. What I have is functional, but doesn't look great. Another loop could accomplish this but I don't know how to do that while also formatting the email. It definitely doesn't like when I try to put a loop inside of there.
Here's the spreadsheet: Sample Sports Email Spreadsheet
Here is the code I have typed:
function emailRoster()
{
var teacher = SpreadsheetApp.getActive().getRange("Rosters!J2:J4").getValues();
var roster = SpreadsheetApp.getActive().getRange("Sheet1!A6:B").getValues();
var sport = SpreadsheetApp.getActive().getRangeByName("Sport").getValue();
var date = SpreadsheetApp.getActive().getRangeByName("Date").getValue();
var lenT = teacher.length;
var lenR = roster.length;
var playerTrue = [];
for(var i=0; i<lenR; i++){
if(roster[i][1])
playerTrue[i] = roster[i][0];
}
playerTrue = playerTrue.filter(String); //recently added...fixed the printout so it ignores blank parts of the array
playerTrue.forEach(function(name) {
Logger.log(name);
});
for(var p=0; p<lenT-1; p++){
var email = teacher[p];
var subject = "Students out for " + sport;
var body = "Teachers,\nThe following students will be out for " +sport+ " on " +date +": \n\n" + playerTrue +"\n";
GmailApp.sendEmail(email,subject,body);
}
};
EDIT
I have created another function to try and get it to return each name with a return after each name, but I can only get it to do the first name:
function createRoster(){
var roster = SpreadsheetApp.getActive().getRange("Sheet1!A6:B").getValues();
var playerTrue = [];
var lenR=roster.length;
for(var i=0; i<lenR; i++){
if(roster[i][1])
playerTrue[i] = roster[i][0]; }
playerTrue = playerTrue.filter(String);
Logger.log(playerTrue);
for(var b=0; b<lenR-1; b++){
return playerTrue[b] + "\n";
}
Logger.log(playerTrue);
};
So now the body variable in the original function looks like this:
var body = "Teachers,\nThe following students will be out for " +sport+ " on " +date +": \n\n" + createRoster() +"\n";

From your showing script, it seems that playerTrue is an array. When the array is directly used as the text body, such a situation occurs. When you want to align the value to the vertical direction, how about the following modification using join?
From:
var body = "Teachers,\nThe following students will be out for " +sport+ " on " +date +": \n\n" + playerTrue +"\n";
To:
var body = "Teachers,\nThe following students will be out for " + sport + " on " + date + ": \n\n" + playerTrue.join("\n") + "\n";
Or, when you want to put the value every 2 lines, how about the following modification?
var body = "Teachers,\nThe following students will be out for " + sport + " on " + date + ": \n\n" + playerTrue.join("\n\n") + "\n";
Reference:
join()

Related

E-mail notification based on cell value. Unable to apply script function for all rows

I am using Google sheets and the Google script editor to create a script to automatically send myself an e-mail every time a product quantity goes below the minimum inventory level. Since I have multiple products with different minimum inventory levels I expect to get a series of e-mails, one for each row.
I use one sheet for the actual Inventory data and another sheet that contains information for the script to refer to, such as my email and what message to include in the e-mail.
I succeeded having an e-mail sent collecting data from the first row of the Inventory sheet but I am not being able to apply that for all the following rows.
I tried changing the .getRange("F2") to .getRange("F2:F"), then whenever one of the products goes under the minimum inventory level I get one single e-mail containing the information about all products, regardless of whether their quantity is under the minimum level or not.
The ideal solution would be ONE single e-mail containing all the information about all products that are under the minimum quantity .
Here is a link to my spreadsheet: https://docs.google.com/spreadsheets/d/1ZHmBvi8ZeaDRYq6Qigaw08NUiOwZumPrLnvnka_mgmA/edit?usp=sharing
Current script:
function CheckInventory() {
// Fetch inventory quantity
var InventoryRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Inventory").getRange("F2");
var Inventory = InventoryRange.getValue();
// Fetch minimum quantity
var MinimumQuantityRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Inventory").getRange("D2");
var MinimumQuantity = MinimumQuantityRange.getValue();
// Check Inventory
if (Inventory < MinimumQuantity){
// Fetch email address
var emailRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Notification Rules").getRange("E2");
var emailAddress = emailRange.getValues();
// Fetch email message details.
var detailsRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Notification Rules").getRange("G2");
var details = detailsRange.getValues();
var subjectdetailsRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Notification Rules").getRange("H2");
var subjectdetails = subjectdetailsRange.getValues();
// Send Alert Email.
var message = details;
var subject = subjectdetails;
MailApp.sendEmail(emailAddress, subject, message);
}
}
Update:
As you said in a comment, you want the email to be sent when you edit an inventory cell, and only if this edited inventory quantity is below the corresponding minimum. So here I update my answer accordingly.
First, I guess you have done this already, but because the function uses sendEmail, you will have to grant authorization for it to work. I created a trigger for that. Run this once:
function createEditTrigger() {
var ss = SpreadsheetApp.getActive();
ScriptApp.newTrigger("CheckInventory")
.forSpreadsheet(ss)
.onEdit()
.create();
}
Then, this is the function that will run every time the spreadsheet is edited. To avoid the email to be sent every time the file is edited, we need a condition that checks whether the edited cell is an inventory and that this inventory is below the minimum:
function CheckInventory(e) {
var ss = e.source;
var inventorySheet = ss.getSheetByName("Inventory");
var rowIndex = e.range.getRow();
var columnIndex = e.range.getColumn();
var numCols = 6;
var row = inventorySheet.getRange(rowIndex, 1, 1, numCols).getValues()[0];
var editedInventory = row[5];
var editedMinimum = row[3];
var sheetName = ss.getActiveSheet().getName();
// Checking that: (1) edited cell is an inventory quantity, and (2) Inventory is below minimum
if(editedInventory <= editedMinimum && sheetName == "Inventory" && columnIndex == 6 && rowIndex > 1) {
var inventoryValues = inventorySheet.getDataRange().getValues();
var emailBody = "";
for(var i = 1; i < inventoryValues.length; i++) {
var inventory = inventoryValues[i][5];
var minimum = inventoryValues[i][3];
if(inventory <= minimum) {
var productName = inventoryValues[i][0] + " " + inventoryValues[i][1];
var productUnits = minimum + " " + inventoryValues[i][4];
var messagePart1 = "Inventory for " + productName + " has gone under " + productUnits + ". ";
var messagePart2 = "Organise purchase order. Inventory as of today is: " + inventory + " " + inventoryValues[i][4];
var message = messagePart1.concat(messagePart2);
var newItem = "<p>".concat(message, "</p>");
emailBody += newItem;
}
}
var emailSubject = "Low inventory alert";
var emailAddress = "your-email#your-domain.com";
// Send Alert Email
if(emailBody != "") {
MailApp.sendEmail({
to: emailAddress,
subject: emailSubject,
htmlBody: emailBody
});
}
}
}
As I said in a comment, if you just want to send an email, it doesn't make sense to have many email subjects, so I hardcoded the subject.
Regarding the emails, I assumed you just want an email address to receive the email, so I hardcoded it too. If you want all the different email addresses found in Notifications tab to receive emails regarding all products, a small fix would be needed to this code. Tell me if that's needed for you.
Also, I didn't use your notifications tab at all, I created the message directly using the script. I'm not sure it is that useful to have the sheet "Notification Rules". Much of its info is the same as the one in inventory, and the rest of data (email address, basically) could be easily included there. But whatever suits you.
I hope this is of any help.

Is it possible to send page content via email using UI5?

My application is designed to create a table which is later edited by the user. After this I need my application to send the page content via email.
I used URLHelper's trigger email() but through this I am able to trigger the email with to, cc, subject, text body but my ui5 application is not able to insert the table into the email.
Can someone please suggest something? or is it even possible?
I won't mind using plain javascript either, Point is I need to do this without using the backend.
We do something similar on one of our apps. I added a button to the screen which when clicked invokes a 'mailto', and populates the email client with the to, subject and body. The body is created as part of the script. We basically read the table contents into an array, then loop through the entries using a forEach. Keep in mind using mailto or even the URLHelper does not allow you to use HTML formatted text in the 'body' of the email. So, if you're looking for something pretty, you may be out of luck.
onNotifyUserPress: function(oEvent) {
var oItem = oEvent.getSource();
var oBinding = oItem.getBindingContext();
// Set some vars for the email package
var sEmpEmail = oBinding.getProperty("Smtp");
var sEmpName = oBinding.getProperty("STEXT_2");
var sEmailSubject = "Your Subject " + sEmpName;
// Create DateFormat Object
var oDateFormat = DateFormat.getDateTimeInstance({pattern: "dd/MM/yyyy"});
// Retrieve Table Data
var oTable = this.getView().byId("yourTable");
var aTableData = oTable.getBinding("items").getContexts();
// Build the email body
var sBody = sEmpName + " - Some Body Text\n\n";
sBody += "Field 1 | " + "Field 2 | " + "Field 3 | " + "Field 4" + "\n";
// Loop through table data and build the output for the rest of the email body
aTableData.forEach(function(oModel) {
var oModelData = oModel.getObject();
var sEndDate = oDateFormat.format(oModelData.Vendd);
var sStatus = this._formatStatus(oModelData.ZQ_STAT);
sBody += (oModelData.Essential === "X" ? "Yes" : "No") + " | " + oModelData.Ttext + " | " + sEndDate + " | " + sStatus + "\n";
}.bind(this));
// Open email client window and prepopulate with info
window.open("mailto:" + sEmpEmail + "&subject=" + sEmailSubject + "&body=" + encodeURIComponent(sBody), "_self");
},
You'll obviously need to update the code to point to your table data. In this particular instance, we have an object page with a couple of sections. Each section contains a table which loads a list of entities that are associated with the user. As the data is already loaded and exists in the model, this may not work in the same fashion as what you're trying to do (if I understand correctly), as you need to send an email after the data is entered/modified?
Hopefully this can at least get you started!
Cheers!

Getting a script to trigger when only a specific form is submitted - Google Script / Sheets / Forms

I feel like this should be so easy and obvious, but I cannot figure it out...
I am working with 2 forms and 2 spreadsheets. Form 1 submits to Sheet 1. On Sheet 1, for each record, there is a link that takes the user to Form 2, which is half pre-populated with data from Sheet 1. When the user submits Form 2, it populates Sheet 2.
I have a couple of scripts that are supposed to be triggered when Form 1 is submitted. I am using the "From Spreadsheet" "OnFormSubmit" trigger. The scripts, however, are also triggering when Form 2 is submitted.
How can I make it so the scripts only execute when Form 1 is submitted? Also, is there a way to ensure that scripts trigger in a specific order?
If it helps, the scripts are below. They all work properly as is, except for the triggering issue. I know that I can merge the 2nd and 3rd script, and I will, but I'd like to fix this triggering issue first, as I'm getting double the emails every time I test.
1st script:
function onFormSubmit(e) {
//Uses time in milleseconds to create unique ID #
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName("ComplaintLog");
var d = new Date();
var n = d.getTime();
var lastRow = sheet.getLastRow();
var cell = sheet.getRange("BA" + lastRow);
cell.setValue(n);
var cell = sheet.getRange("BB" + lastRow);
cell.setFormula("=right(BA"+lastRow+",6)");
sheet.getRange("BB"+lastRow).copyTo(sheet.getRange("BC"+lastRow), +
{contentsOnly:true});
}
2nd script:
function formSubmitReply(e) {
//Sends email to certain users when a new complaint has been entered
var emailAddresses = 'person#organzation.com';
MailApp.sendEmail(emailAddresses,
"person#organzation.com",
"New Guest Complaint",
"A new guest complaint has been entered into the database."
+ "\n\n To vew the database, click here: http://goo.gl/DI33EC");
}
3rd script:
function createResolutionForm() {
var ss = SpreadsheetApp.getActive()
var sheet = ss.getSheetByName("ComplaintLog")
var lastRow = sheet.getLastRow();
var data = ss.getSheetByName("ComplaintLog") +
.getRange("A"+lastRow+":Z"+lastRow).getValues();
var form = FormApp.openById('The form's ID goes here. that part works.');
var items = form.getItems();
for (var i = 0; i < data.length; i++) {
var formResponse = form.createResponse();
//ID
var formItem = items[1].asTextItem();
var response = formItem.createResponse(data[i][0]);
formResponse.withItemResponse(response);
//Guest Name
var formItem = items[2].asTextItem();
var response = formItem.createResponse(data[i][3]);
formResponse.withItemResponse(response);
//email
var formItem = items[3].asTextItem();
var response = formItem.createResponse(data[i][4]);
formResponse.withItemResponse(response);
// The pre-populated form is being created here. I didn't include every
// form item for brevity's sake.
}
//Create Link
var formUrl = formResponse.toPrefilledUrl();
//Enable Clickable ID
var idNum = sheet.getRange("BC"+lastRow).getValues();
sheet.getRange("A"+lastRow).setFormula +
('=HYPERLINK("' + formUrl + '","' + idNum + '")');
var sheetUrl = "The URL to the spreadsheet goes here - that part works.";
//Send Email to assigned managers
var j,tempname=[],name, subject, managername, message;
managername = sheet.getRange("P"+lastRow).getValue();
tempname=managername.split(" ");
Logger.log(managername)
if (tempname.length==2) {
name=tempname[0].slice(0,1) + tempname[1] + '#organization.com';
subject = 'Action Required';
var message = "<html><body>"
+ "<p> You have been assigned to follow-up on a complaint,"
+ "or your contact information has been given to a customer in"
+ "regards to a complaint."
+ "<p><p>The complaint ID number is " + idNum +"."
+ "<p>To go directly to this complaint,"
+ "<b>click here</b>."
+ "<p>To vew the database so that you can take action,"
+click here."
+ "</body></html>";
MailApp.sendEmail(name, subject,"",{htmlBody : message});
}
}
Setting up the triggers from within the script might be what you're looking for. You can create triggers that respond to form submission events on a per-form basis like so:
function setup () {
ScriptApp.newTrigger('onForm1ResponseHandler').forForm(form1).onFormSubmit().create();
ScriptApp.newTrigger('onForm2ResponseHandler').forForm(form2).onFormSubmit().create();
}
where form1 and form2 are Form objects and 'onForm1ResponseHandler' is the name of the handler function.
With a handler function set up like this:
function onForm1ResponseHandler (e) {
...
}
e will be an object with properties documented here (for the Form Submit event).

Google Apps Script: How to pull values from column A based on values in column E and send all values in one email?

I'm trying to create a script for a student attendance spreadsheet that will look in Column E for the string "X". For each instance of "X", the string from column A (the student name) will be added to the body of an email. I'm pretty new to JavaScript, although I have been studying the basics. I've done a lot of research and found some scripts I was able to modify to send an individual email for each instance of X in E. However, I have not been able to figure out how to combine that information into a single email.
Here's what I have so far:
function Email_ReminderNS() {
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("July_August"),
EMAIL_SENT = "EMAIL_SENT",
statusArray = sheet.getDataRange().getValues();
var class = statusArray[0][8],
status = "X",
email = "XXXX"
for (i=7;i < statusArray.length;i++){
var emailSent = statusArray[i][84];
if (status == statusArray[i][4] & emailSent != EMAIL_SENT) {
var student = statusArray[i][0];
var body = "This is a No-Show Report for " +student+ " from " + class;
var subject = "No-Show Report for " + student+ " from " + class;
MailApp.sendEmail(email,subject,body,{NoReply : true});
sheet.getRange(i+1, 85).setValue(EMAIL_SENT);
SpreadsheetApp.flush();
}
}
}
I realize I'll probably need to move the sendEmail function to be outside the IF statement. I tried to create an array with the names and join those into a string and add it to the body of the email, but I've had no luck. It just ended up sending the last name instead of all of them.
If anyone has any suggestions for me I would be deeply grateful.
First set up variables to keep track of which student did not show up:
var students = [];
var student_rows = [];
Then, add student to these arrays when X is found:
if (status == statusArray[i][4] & emailSent != EMAIL_SENT) {
var student = statusArray[i][0];
students.push(student);
student_rows.push(i+1);
}
Then send the email with all student names combined (outside of the for loop like you said)
var body = "This is a No-Show Report for " + students.join(', ') + " from " + class;
var subject = "No-Show Report for " + students.join(', ') + " from " + class;
MailApp.sendEmail(email,subject,body,{NoReply : true});
Finally update the spreadsheet indicating which names were in that email:
for (var i=0; i<student_rows.length; i++) {
sheet.getRange(student_rows[i], 85).setValue(EMAIL_SENT);
SpreadsheetApp.flush();
}
Here's the complete script:
function Email_ReminderNS() {
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("July_August"),
EMAIL_SENT = "EMAIL_SENT",
statusArray = sheet.getDataRange().getValues();
var class = statusArray[0][8],
status = "X",
email = "francis#bposolutions.com";
var students = [];
var student_rows = [];
for (i=7;i < statusArray.length;i++){
var emailSent = statusArray[i][84];
if (status == statusArray[i][4] & emailSent != EMAIL_SENT) {
var student = statusArray[i][0];
students.push(student);
student_rows.push(i+1);
}
}
var body = "This is a No-Show Report for " + students.join(', ') + " from " + class;
var subject = "No-Show Report for " + students.join(', ') + " from " + class;
MailApp.sendEmail(email,subject,body,{NoReply : true});
for (var i=0; i<student_rows.length; i++) {
sheet.getRange(student_rows[i], 85).setValue(EMAIL_SENT);
SpreadsheetApp.flush();
}
}
There are probably many ways to implement a new version of your code, the other answer probably works but I think it can be improved (a bit).
First of all, you can get rid of the flush method that does nothing else than slowing down the function (it was originally used in the Google example to check the sent status row by row, it is useless when we send only one mail with all the data in it)
Secondly, it might be a good idea to use html format to get a better looking result.
And lastly, it is good practice to write back to the sheet using one setValues instead of multiple setValue() in a loop.
Here is a possible replacement code, you'll have to "tune" it to your needs to eventually improve the message format but the main structure is there and working.
function Email_ReminderNS() {
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("July_August"),
statusArray = sheet.getDataRange().getValues();
var email = Session.getActiveUser().getEmail(); //replace with the email you want, this value will send mails to you I used it for test.
var class = statusArray[0][8],
status = "X",
students = [];
for (var i=7;i < statusArray.length; i++){
var emailSent = statusArray[i][84];
if (status == statusArray[i][4] & emailSent != "EMAIL_SENT") {
students.push(statusArray[i][0]);
statusArray[i][84]="EMAIL_SENT";
}
}
var subject = "No-Show Report for " + students.length + " from " + class;
var textBody = "This is a No-Show Report for " +students.length+ " from " + class+"\n";
var HTMLBody = "<b>This is a No-Show Report for " +students.length+ " from " + class+"</b><br><br>"
+'<table style="background-color:lightblue;border-collapse:collapse;" border = 1 cellpadding = 5><th>Sent Mails</th><tr>';
for(var n in students){
HTMLBody += '<tr><td>'+n+'</td><td>'+statusArray[n][0]+'</td></tr>';
textBody += '\n'+n+' - '+statusArray[n][0];
}
HTMLBody+='</table><BR> kind regards.' ;
textBody+='\n\nKind regards';
Logger.log(HTMLBody);
Logger.log(textBody);
MailApp.sendEmail(email,subject,textBody,{'NoReply' : true, 'htmlBody' : HTMLBody});
sheet.getRange(1,1,statusArray.length,statusArray[0].length).setValues(statusArray);
}

Email form responses, but do not include blank responses

So I am using a script i found on line to send an email everytime a Google Form is completed, which includes the data in the form via a Google Sheet.
function sendFormByEmail(e)
{
var email = “email#address.com”;
var s = SpreadsheetApp.getActiveSheet();
var headers = s.getRange(1,1,1,s.getLastColumn()).getValues()[0];
var message = "A new travel request has been submitted.";
var subject = "New Travel Justification Request: ";
for(var i in headers)
message += headers[i] + ': '+ e.namedValues[headers[i]].toString() + "\n\n";
subject += e.namedValues[headers[2]].toString() + " - starts " + e.namedValues[headers[15]].toString();
MailApp.sendEmail(email, subject, message);
// Based off of a script originally posted by Amit Agarwal - www.labnol.org
// Credit to Henrique Abreu for fixing the sort order
}
It works well, but I want it to exclude the headers for empty cells, as not all parts of the form require completion.
I know very little, so all help is appreciated.
I have updated the original Google Form script to not include fields that are empty. You can add a simple condition in the for loop:
for(var i in headers) {
if ( e.namedValues[headers[i]].toString() != "") {
message += headers[i] + ': '+ e.namedValues[headers[i]].toString() + "\n\n";
}
}